Strategic Projects Manager

Strategic Projects Manager & Executive Assistant

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The Strategic Projects Manager & Executive Assistant (SPM & EA) will provide comprehensive executive level project and administrative support for David Luzzi in his roles as Senior Vice Provost for Research & Innovation (SVPR), Vice President of the Innovation Campus at Burlington, MA (VP ICBM), and Senior Advisor to the President (SATP). This individual is responsible for supporting the enterprises of the Senior Vice Provost for Research responsible for a Carnegie Tier 1 research institution on a rapid growth trajectory and the Vice President of the Innovation Campus at Burlington, MA, also in a rapid growth phase. He/she will be responsible for monitoring, working on the execution, and tracking of the many strategic projects relating to the Senior Advisor role.

The successful SPM & EA will thrive in a fast-paced environment, where assignments include interacting with high-level internal and external stakeholders. This position requires a candidate with excellent project management and organization, proactive planning, adaptability, and a customer service focus who will respond with flexibility to a wide variety of multiple and shifting priorities.

The role reports to Senior Director of Administration, Finance, and Planning of the ICBM.

Job Responsibilities

Project Management: Manage projects for the SVPR/VP ICBM/SATP so that all are planned, executed, and completed within the constraints of scope, schedule, and budget.

Monitor, organize, and improve project tracking systems for the SVPR/VP ICBM/SATP and organize and maintain relevant program files. This includes researching potential initiatives and events, creating project proposals, vetting individuals, etc.

Collaborate with members of the divisions to evaluate progress and refine plans, while exercising sound judgment for project progress and project direction on behalf of the SVPR/VP ICBM/SATP. Provide vision and direction for division projects to ensure alignment with the institution and lead process improvement initiatives in the functional unit. Evaluate and provide feedback for submissions from the departments in the division. This could involve editing documents, maintaining a current knowledge of division priorities, providing relevant responses, etc.

Executive assistant: Provide high-level administrative support for the SVPR/VP ICBM/SATP. Maintain a complex executive calendar, organize and prepare for meetings, coordinate domestic and international travel, track and prepare expense reports. This individual acts as a gatekeeper to the SVPR/VP ICBM/SATP. Regularly handles confidential material and information and exercises discretion in doing so. Performs other duties as required to ensure the smooth operation and responsiveness of the SVPR/VP ICBM/SATP offices.

Meeting and Event Management: Coordinate regular meetings to discuss current happenings across the divisions, identifies room for improvement in processes and implements solutions. The individual plans, coordinates, & implements the logistics and content of leadership and division-wide meetings. The individual designs program or project vision, goals, objectives, and methodology.

Responsibilities:

Job Responsibilities

Project Management: Manage projects for the SVPR/VP ICBM/SATP so that all are planned, executed, and completed within the constraints of scope, schedule, and budget.

Monitor, organize, and improve project tracking systems for the SVPR/VP ICBM/SATP and organize and maintain relevant program files. This includes researching potential initiatives and events, creating project proposals, vetting individuals, etc.

Collaborate with members of the divisions to evaluate progress and refine plans, while exercising sound judgment for project progress and project direction on behalf of the SVPR/VP ICBM/SATP. Provide vision and direction for division projects to ensure alignment with the institution and lead process improvement initiatives in the functional unit. Evaluate and provide feedback for submissions from the departments in the division. This could involve editing documents, maintaining a current knowledge of division priorities, providing relevant responses, etc.

Executive assistant: Provide high-level administrative support for the SVPR/VP ICBM/SATP. Maintain a complex executive calendar, organize and prepare for meetings, coordinate domestic and international travel, track and prepare expense reports. This individual acts as a gatekeeper to the SVPR/VP ICBM/SATP. Regularly handles confidential material and information and exercises discretion in doing so. Performs other duties as required to ensure the smooth operation and responsiveness of the SVPR/VP ICBM/SATP offices.

Meeting and Event Management: Coordinate regular meetings to discuss current happenings across the divisions, identifies room for improvement in processes and implements solutions. The individual plans, coordinates, & implements the logistics and content of leadership and division-wide meetings. The individual designs program or project vision, goals, objectives, and methodology.

Qualifications:

• Minimum of 6-8 years' experience in higher education supporting a Dean, Vice Provost or Vice President level executive; or in business supporting a Director, Vice President, or similar high-level executive.
• Bachelor's degree required; masters preferred.
• Project management background beneficial
• Excellent verbal and written communication skills needed with ability to interact with tact and diplomacy amongst a wide variety of stakeholders both internal and external to the university or firm.
• Must be a self-motivated worker who can anticipate problems and demonstrate significant independent judgement.
• Must be able to take initiative and follow through on tasks independently.
• Must have high standards of professional conduct and a demonstrated record of dependability and a strong work ethic.
• Experience and comfort handling confidential and/or proprietary information.
• Must be detail-oriented with a high level of attention to accuracy and completeness and superior office/time management capabilities.
• Must have excellent Microsoft Office and overall computer skills, as well as the ability to learn new software and web-based programs.
• Ability to travel as needed

Preferred Qualifications:

Salary Grade:
12

Additional Information:
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.


To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/507621

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