SCOPE OF RESPONSIBILITY: Reports directly to the Controller.
Direct the function and operation of the Grant Department and
ensure that the actions and activities of the office staff support
that mission. Direct and manage the authorization and submission of
all financial reports to the federal, state, and private funding
agencies. Direct and manage grants for internal and external
regulatory compliance, and budget appropriateness and
ESSENTIAL JOB FUNCTIONS:
Direct and oversee the review of grant proposals for the
establishment of budgets and funding for internal and external
regulatory compliance and reporting.
Develop and deliver internal and external training modules and
Develop and implement strategies and goals to enhance customer
service for sponsored research through improved communication,
expanded training and education programs for faculty, and staff and
developing an expanded focus on quality control.
Enhance and expand grant and contract proposal review on behalf
of the KSU to assure institutionally and sponsor compliance,
budgetary appropriateness, and quality reviews.
Protect the school and the institution by assuring that
proposals and awards are in compliance with federal, state, agency,
and institution policies of grants and contracts.
Monitor and reengineer current processes, as needed, and train
faculty and staff in the use of the Banner Grants Module. Promote
the effective and efficient utilization of internal and external
electronic systems for grant accounting and processing.
Develop, plan, and implement activities to provide a more
proactive liaison function between the Principal Investigators,
Deans, the Office of Sponsored Programs, and external Funding
Develop strategies to integrate the Office of Grants into the
compliance training activities and processes.
Compile data and prepare reports, set forth trends, analyze
progress, and make recommendations or conclusions.
Direct and manage grant accountant(s) functions including
distribution of work assignments, (personnel mentoring, performance
reviews, and disciplinary actions.
Determine fiscal requirements and prepare budgetary
recommendations; monitor, verify and reconcile expenditures of
Perform other related duties incidental to the work described
The above statements describe the general nature and level of
work being performed by individuals assigned to this position. This
is not intended to be an exhaustive list of all responsibilities
and duties required of personnel.
OTHER DUTIES: As assigned.
Proven success in directing the work of staff and providing
effective management of a significant amount of external funding.
General knowledge of Federal research compliance regulations
including OMB Uniform Guidance (2014). Certification in Research
Administration (CRA) is preferred. Or an equivalent combination of
relevant education and/or experience.
Master's Degree in business, accounting, science, or related
field. Minimum of 10 years of experience with progressively
responsible experience in a leadership position in sponsored
KNOWLEDGE, SKILLS, and ABILITIES:
Knowledge of federal and state financial regulations, and
university financial policies and procedures.
Knowledge of university and/or public auditing policies,
standards, and procedures.
Knowledge of accounting and accounts receivable principles,
methodology, and practices.
Ability to use independent judgment and to manage and impart
information to a range of clientele and/or media sources.
Ability to plan, organize, implement, and administer complex
recordkeeping systems and procedures.
Ability to write reports containing technical information.
Ability to foster a cooperative work environment.
Allocate Indirect Cost
Ability to identify and secure alternative funding/revenue
Knowledge of faculty and/or staff hiring procedures.
Skill in budget preparation and fiscal management.
Knowledge of software to quantify and illustrate complex
financial reports, comparisons, impacts, and/or projections.
Knowledge of financial/business analysis techniques.
Knowledge of customer service standards and procedures.
Knowledge of cashiering and cash management principles,
systems, procedures, and standards.
Outstanding interpersonal and community relations skills and
the ability to communicate and work effectively within a diverse
Ability to supervise and train employees, to including
organizing, prioritizing, and scheduling work assignments.
Employee development and performance management skills.
SUPERVISORY RESPONSIBILITY: This position does have
PHYSICAL REQUIREMENTS :
Work is normally performed in a typical interior/office work
No or very limited physical effort is required.
No or very limited exposure to physical risk.
Internal Candidates are Encouraged to Apply
Applicants must be authorized to work for any employer in
the United States. At this time, Kentucky State University is
unable to sponsor or take over sponsorship of an employment
KENTUCKY STATE UNIVERSITY is an Equal Opportunity
The functions, qualifications, knowledge/skills, and physical
requirements listed in this job description represent the essential
duties of the job, which the incumbent must be able to perform
either with or without reasonable accommodation. The Job Functions
listed do not necessarily include all activities that the
individual may perform.