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Grant Accounting Manager

Kentucky State University
Kentucky, United States
Salary Not Specified
Start date
Nov 10, 2023
  • TITLE: Grant Accounting Manager

    DEPARTMENT: Accounting

    REPORTS TO: Controller




    SCOPE OF RESPONSIBILITY: Reports directly to the Controller. Direct the function and operation of the Grant Department and ensure that the actions and activities of the office staff support that mission. Direct and manage the authorization and submission of all financial reports to the federal, state, and private funding agencies. Direct and manage grants for internal and external regulatory compliance, and budget appropriateness and completeness.

  • Direct and oversee the review of grant proposals for the establishment of budgets and funding for internal and external regulatory compliance and reporting.
  • Develop and deliver internal and external training modules and materials.
  • Develop and implement strategies and goals to enhance customer service for sponsored research through improved communication, expanded training and education programs for faculty, and staff and developing an expanded focus on quality control.
  • Enhance and expand grant and contract proposal review on behalf of the KSU to assure institutionally and sponsor compliance, budgetary appropriateness, and quality reviews.
  • Protect the school and the institution by assuring that proposals and awards are in compliance with federal, state, agency, and institution policies of grants and contracts.
  • Monitor and reengineer current processes, as needed, and train faculty and staff in the use of the Banner Grants Module. Promote the effective and efficient utilization of internal and external electronic systems for grant accounting and processing.
  • Develop, plan, and implement activities to provide a more proactive liaison function between the Principal Investigators, Deans, the Office of Sponsored Programs, and external Funding Agencies.
  • Develop strategies to integrate the Office of Grants into the compliance training activities and processes.
  • Compile data and prepare reports, set forth trends, analyze progress, and make recommendations or conclusions.
  • Direct and manage grant accountant(s) functions including distribution of work assignments, (personnel mentoring, performance reviews, and disciplinary actions.
  • Determine fiscal requirements and prepare budgetary recommendations; monitor, verify and reconcile expenditures of budgeted funds.
  • Perform other related duties incidental to the work described herein.
  • The above statements describe the general nature and level of work being performed by individuals assigned to this position. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel.
OTHER DUTIES: As assigned.

  • Proven success in directing the work of staff and providing effective management of a significant amount of external funding. General knowledge of Federal research compliance regulations including OMB Uniform Guidance (2014). Certification in Research Administration (CRA) is preferred. Or an equivalent combination of relevant education and/or experience.
  • Master's Degree in business, accounting, science, or related field. Minimum of 10 years of experience with progressively responsible experience in a leadership position in sponsored research administration.


  • Knowledge of federal and state financial regulations, and university financial policies and procedures.
  • Knowledge of university and/or public auditing policies, standards, and procedures.
  • Knowledge of accounting and accounts receivable principles, methodology, and practices.
  • Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures.
  • Ability to write reports containing technical information.
  • Ability to foster a cooperative work environment.
  • Allocate Indirect Cost
  • Ability to identify and secure alternative funding/revenue sources.
  • Knowledge of faculty and/or staff hiring procedures.
  • Skill in budget preparation and fiscal management.
  • Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Knowledge of financial/business analysis techniques.
  • Knowledge of customer service standards and procedures.
  • Knowledge of cashiering and cash management principles, systems, procedures, and standards.
  • Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.
  • Ability to supervise and train employees, to including organizing, prioritizing, and scheduling work assignments.
  • Employee development and performance management skills.

SUPERVISORY RESPONSIBILITY: This position does have supervisory responsibilities.

  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort is required.
  • No or very limited exposure to physical risk.
Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

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