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Technician, Accounting

Employer
Guilford Technical Community College
Location
North Carolina, United States
Salary
Salary Not Specified
Start date
Nov 7, 2023
Posting Details

Position Information

Job Title
Technician, Accounting

Job Description

The jobholder performs accounts payable duties and general accounting duties for all related entities. Additionally, this position serves as a backup for accounts payable and check-writing functions for the college for all fund sources (federal, state, county, institutional and grants). They will reconcile specified subledgers to the general ledger and perform year-end close functions.

Duties/Functions

Not for profit duties:
  • Review, code and enter invoices for related entities. Cut checks for invoices after approved by supervisor.
  • Review, code and enter sales invoices and cash receipt transactions as needed.
  • Maintain a wide variety of accounting information, files and records.
  • Prepare for review and submit tax returns (sales and use, withholding and 1099’s)
  • Perform record keeping, clerical functions and research and resolve discrepancies and ensure compliance with financial, legal, state or federal requirements.
  • Prepare spreadsheets and reports as part of problem solving and/or reporting requirements.
  • Answer inquiries from budget/grant managers, administrative assistants, senior management and external agencies.
  • Create deposits for cash receipts and take to cashiers for deposit as required. Scan checks to bank as needed.
  • Review reports for accuracy; analyze and process corrections to budgets, expenditures and deposits; record and maintain backup documentation for audit trail.
  • Compile statistical, financial and/or auditing reports on a recurring and/or ad hoc basis. Distribute reports to appropriate parties.
  • Review accounting transactions to confirm proper coding, approval and handling of transactions as assigned.
  • Reconcile accounts and prepare necessary journal entries monthly. Prepare and enter monthly banking transactions into the cash module of Great Plains.
  • Assist in year-end closing of fiscal and accounting records as needed.
  • Maintain accurate, organized files.
  • Ensure compliance with the Standard Records Retention and Disposition Schedule and related schedules for the related entities.

Backup Support Duties:
  • Review and enter college vouchers for all fund sources (federal, state, county, institutional and grants) including bookstore invoices, payroll close-out checks and local and capital outlay as needed.
  • Serve as backup for college check-writing functions for both accounts payable and payroll disbursements.

Other Duties:
  • Prepare monthly schedules (interim financial reports) for Board presentation.
  • Prepare various analytical month-end and year-end reports for management.
  • Assist with EAGLE internal control reviews if needed.
  • Demonstrate and model the College’s employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork.
  • Perform other duties as assigned, including assisting with peak registration activities.
  • Serve on committees and work teams as assigned.
Difficult Challenges
  • Constantly moving, fast-paced environment.
  • Changing priorities with fixed deadlines.
  • Compliance with state regulations, college procedures and grant requirements.
  • Constant interruptions causing breaks in focus and increased stress.
Contacts
  • Daily: supervisor re: updates, assignments
  • Daily: Controller, budget managers, faculty and staff re: reports, information for reporting
  • Daily: Purchasing, Accounts Payable, Accounts Receivable/Cash Receipts Office, Financial Aid, Conference Center, Foundation Office re: activity and payments
Education Required
  • Associate Degree in accounting, business or related field from a regionally accredited post-secondary institution OR significant related experience required.
Education Preferred
  • Bachelor’s in Accounting from a regionally accredited post-secondary institution or related field preferred.
Experience Required

Experience Preferred
  • Minimum of 3 years related experience in accounting/bookkeeping preferred.
  • NC Community College experience preferred.
  • Non-profit accounting experience preferred.
KSA Required
  • Proficient use of manual and automated accounting systems including accounts payable, accounts receivable and general ledger.
  • Proficient use of computers (spreadsheets, word documents and access database software) and 10-key calculator.
  • Ability to process large volumes rapidly and with accuracy.
  • Ability to maintain confidentiality and exhibit discretion and sound judgment in decision-making.
  • Ability to work independently with limited direct supervision.
  • Capable of working in team environment both within the department and throughout the college.
  • Skilled at applying college policies and procedures, as well as federal, state and local regulations.
  • Ability to effectively prioritize and handle multiple projects simultaneously while adhering to strict deadlines.
  • Excellent math skills, with strong analytical and problem-solving abilities.
  • Excellent communication skills, both oral and written.
  • Excellent interpersonal and customer service skills.
KSA Preferred

Department/Job Specific Requirements
  • Attend training on Anti-Harassment, Family Education Rights and Privacy Act ( FERPA ), Personal Information Protection ( PIP ), Reporting Requirements, and Ethics Law in North Carolina.
  • The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:
  • Ethics
  • Safety/Shooter on Campus
  • Personal Information Protection Training ( PIP )
  • Anti-Discrimination/Harassment & Title IX
  • Other training may be required as determined applicable.
Physical Demands

Physical Activity: Primarily sitting
Environmental Hazard(s): <15%
Lifting: <=20lbs.

Posting Type
Staff

Posting Detail Information

Posting Number
2023-113-REG

Open Date
11/07/2023

Close Date
12/07/2023

Open Until Filled
No

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts
  2. Letter of Recommendation
  3. Other
  4. License/Certification


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