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Administrative Assistant

California State University, Los Angeles
California, United States
Salary Not specified
Date posted
Nov 7, 2023

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Job Details

Administrative Assistant

Job No: 533750
Work Type: Staff
Location: Los Angeles
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job No: 533750; 11/7/2023

Administrative Support Coordinator I
Alumni Relations

Salary Range: $3505 - $5508/Monthly

Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; some nights and weekends may be required; non-exempt classification.

Essential Functions: Under the general supervision of the Associate Vice President for Alumni Relations, the incumbent provides administrative support to meet the goals of the Office of Alumni Relations. The incumbent works closely with the Alumni Association Board of Directors, alumni standing committees and campus departments. The incumbent is responsible for: tracking and reconciling financial data; processing payment requests and staff travel; maintaining alumni database, confidential records and files, and event registration lists with accurate contact information; arranging catering for meetings and events; taking and generating minutes for various meetings; drafting memos and correspondences; and ensuring the office is organized and managed effectively. The incumbent is responsible for supervising student assistants and their work schedules. The incumbent will: independently work on a wide range of items and complete projects in a timely manner; interact with all levels of the university community; and assist staff with alumni and student engagement programs and activities in the Alumni Relations Office.

Required Qualifications & Experience: Three years of general office experience. The incumbent must have: working knowledge of budget policies and procedures; knowledge and experience with computer systems and software; and proficiency in Microsoft Office applications (Word, Excel, Powerpoint, Outlook). The incumbent must possess excellent written, verbal, organizational, and interpersonal communications skills. The incumbent must have the ability to: develop, gather and analyze information; take initiative, independently plan and perform in situations where numerous and diverse demands are involved; make independent decisions and exercise judgement; set and meet deadlines; interact with alumni, students, staff and administrators; and anticipate problems and challenges and address them proactively. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Bachelor's degree from an accredited four-year college or university. Experience with PeopleSoft Financials and Raisers Edge.

Closing Date: Review of applications will begin on November 21, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678

Advertised: Nov 07, 2023 (9:00 AM)
Application closes: Open until filled

To apply, visit


CSU LA [square]

Cal State LA is the premier comprehensive public university in the heart of Los Angeles and is dedicated to engagement, service, and the public good. We are ranked number one in the United States for the upward mobility of our students.

The University is a federally designated Hispanic-Serving Institution, Minority-Serving Institution, and Asian American and Native American Pacific Islander-Serving Institution.

Cal State LA transforms lives and fosters thriving communities across greater Los Angeles. We cultivate and amplify our students' unique talents, diverse life experiences, and intellect through engaged teaching, learning, scholarship, research, and public service that support their overall success, well-being, and the greater good.

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