Coordinator of Academic Affairs Initiatives
Volunteer State Community College
Coordinator of Academic Affairs
Volunteer State Community
This position assists with the development and creation of each
term's schedule of classes, provides TN eCampus faculty support,
and serves as the College's Perkins Coordinator. The coordinator
works closely with all divisions and departments in Academic
Affairs to ensure accurate information and support is available for
faculty, staff, and students.
Works with division deans and department chairs in the development
and modification of course and section scheduling. Serves as the
primary point of contact on a range of complex academic scheduling,
operational, and administrative issues. This includes, but is not
limited to, providing support and training and troubleshooting
technical issues. Utilizes several systems, including the College's
student information system and course scheduling software, to
ensure courses are created and assigned and that the schedule is
optimized. Works with the College's Assistant Vice President for
Academic Affairs and the College Registrar to establish deadlines
and timelines for academic scheduling processes and ensures
workflows and procedures are communicated and followed, including
rolling previous schedules, activating new terms, and ensuring
scheduling consistency between the College's student information
system and scheduling software. Establishes and implements workflow
patterns and standard operating procedures to accommodate academic
course/section scheduling requirements. Serves as the primary
contact for TN eCampus faculty processes, questions, and issues,
Including: Monitors the TN eCampus schedule and student
enrollments. Communicates with academic division leadership and TN
eCampus personnel to maintain enrollment targets and accurate
staffing details. Manages faculty credentials, training records,
and class evaluations. Includes frequent collaboration with
academic division deans; human resources; and TN eCampus. Ensures
proper alignment between Vol State's course schedule, catalog, and
calendar and TN eCampus. Serves as the College's Perkins
Coordinator. Prepares various academic reports in various formats
and creates/oversees preparation and electronic transmissions of
various reports. Provides support for a variety of Academic
Affairs' initiatives. Other duties as assigned.
Three years of related experience.
Experience with computerized student information systems.
Experience in higher education.
Experience with academic course scheduling.
Experience using Ellucian Banner and Ad Astra software.
Experience with TN eCampus.
Experience with the Perkins grant or other grants.
Knowledge, Skills, and Abilities:
Must be a willing advocate of the mission of the college.
Ability to communicate effectively and work cooperatively with a
diverse faculty, staff, and student population.
Ability to problem solve.
Excellent organizational skills and the ability to multi-task with
attention to detail.
Advanced knowledge with Microsoft Office applications, Internet,
and web-based application software systems.
Skills in oral and written communications; interpersonal skills
consistent with establishing and maintaining effective working
Ability to learn new technology skills and software packages
Ability to troubleshoot, recognize and solve problems with software
programs for end users.
Ability to read and utilize technical manuals.
Ability to maintain confidentiality of records and
Ability to manage multiple tasks simultaneously.
Ability to communicate effectively with technical and non-technical
staff to derive solutions to technology issues.
Ability to initiate objectives with minimal supervision.
Ability to exercise good judgment in evaluating situation and
$42,210 - $52,763 annual salary
depending on experience
Volunteer State offers a comprehensive benefits package,
including but not limited to the following:
Special Instructions to Applicants:
- Insurance: Health, Dental, Vision, Life, Disability (long and
short term), FSA/HSA
- Wellness Incentive Program (if enrolled in Health)
- Educational Assistance: Fee Waiver, Spouse/Dependent Discounts,
- Employee Assistance Program
- Longevity Pay
- Retirement Options: State of TN Pension (TCRS), 401a, 401K with
up to $100/month match, 403b, and 457
- 14 Paid Holidays/Year
- Annual Leave (if applicable)
- Sick Leave
- Sick Leave Bank
- State Employee Discount Program with over 900 merchants
Unofficial transcripts are acceptable for the application process.
Official transcripts will be required upon hire.
Applicants may be subject to a background check.
To apply, please visit: https://careers.tbr.edu/jobs/coordinator-of-academic-affairs-initiatives-gallatin-tennessee-united-states