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Community Education

College of Marin
California, United States
Salary Not specified
Date posted
Nov 7, 2023

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Community Education & Services Program Specialist

Salary: See Position Description
Closing Date:
Job Type: Part-time
Location: Kentfield & Indian Valley (Novato) - In Person, CA

Extended Priority Screening Date: October 8, 2023
Open Until Filled

UPDATE: This is a part-time position, .80 FTE, 30 hours/week.

All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date maybe considered thereafter at the discretion of the College until the position is filled. This position performs its duties on both the Kentfield and Indian Valley (Novato) campuses, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.

Applicants should be prepared that, if selected to interview for a position at the College, interviews may be held in person or remotely, depending on the District's needs.

Diversity Statement:
College of Marin strives to embrace diversity in all forms: it strives to be an Inclusive community that fosters an open, enlightened and productive environment and demonstrates sensitivity to and respect for a diverse population.

COM serves a county population of approximately 250,000 residents. Based on 2020-2021 academic year credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (30% of enrollment), Asian (7%), Black/African American (3%), and Multi-racial (6%) students.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care
leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.
Position Overview
The job of Community Education & Services Program Specialist is done for the purpose/s of providing a wide variety of administrative duties related to program planning and implementation, schedule publication and website design and maintenance, supervising the CES department, providing support to assigned administrator, ensuring compliance with program financial, legal and administrative requirements; and coordinating the broad array of services provided to students, instructional, support employees and the community.

Essential Functions

  • Acts as campus liaison for a variety of external parties and responds to inquiries (e.g. public agencies, private business, trends, enrollment, facility space/usage requirements) for the purpose of providing information scheduling classes, facilitating communication between parties, providing direction and establishing rental agreements.
  • Administer space management for the District for all facilities rentals and any weekly/weekend special events for the purpose of coordinating communication, building conditions (heat/air) and security and custodial assignments on a weekly basis.
  • Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
  • Composes documents (e.g. correspondence, flyers, course descriptions, production and facilities calendars) for the purpose of documenting events, providing and or requesting information for attracting registration and community participation in college functions.
  • Coordinates curriculum scheduling for the purpose of ensuring that the department is in compliance with state and college course approval requirements, as well as maintaining an appealing and current program for the purpose of attracting registration.
  • Coordinates and edits quarterly noncredit class schedule for all areas that submit information or the purpose of providing accurate and complete information to the public.
  • Coordinates and facilitates a variety of complex department projects (e.g. faculty evaluations, facility rentals, the Nursing Home/Senior Day Program, bidding, printing and distribution of the quarterly noncredit schedule ) for the purpose of ensuring compliance with contracts and/or efficiency and continuing financial success of the department .
  • Coordinates and monitors part-time faculty evaluations.
  • Designs, builds, uploads and maintains quarterly department website for the purpose of ensuring that website information is current and presented in an attractive and user friendly format.
  • Develops and maintains room matrix for classes and classroom reservations for the purpose of ensuring facilities availability, meeting the requirements of faculty and resolving scheduling conflicts for the noncredit program.
  • Maintains a variety of documents, files and records (e.g. course approvals, outlines and scheduling, pre-production of noncredit schedule, course completions certificates, DMV documents etc.) for the purpose of providing up-to-date reference and ensuring availability of documentation as may be required for future audit, reference and/or adhering to regulatory contractual requirements.
  • Orients new personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into program operations.
    Prepares a variety of written materials (e.g. reports, budgets, attendance audits, billings, schedules, calendars, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
  • Procures supplies, equipment, facilities and/or staffing for the purpose of meeting the requirements of the Community Education department.
  • Researches a variety of information for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements.
  • Supervises office staff for the purpose of meeting work requirements.
  • Supports assigned administrative personnel for the purpose of providing assistance with their administrative functions.
  • Other duties as assigned.

Assists other personnel for the purpose of supporting them in the completion of their work activities.

Requirements & Desirables

1.) Job related experience with increasing levels of responsibility; and
2.) An Associate's and/or Vocational School degree with study in job related area or equivalent; and
3.) Demonstrated sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.

KNOWLEDGE, SKILLS & ABILITIES (Desirable Attributes & Skills):
SKILLS are required to perform multiple highly complex technical tasks with a frequent need to upgrade skills due to changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: analyzing data; operating standard office equipment including pertinent software applications; planning and facilitating projects; performing standard bookkeeping procedures; preparing and maintaining accurate records; conflict management and strong organizational skills. Use of new or additional equipment brought about by new technology shall be incorporated consistent with the level of responsibility and complexity of this job.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents and/or facilitate group discussions; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: standard accounting principles and practices; Internet capabilities and web page design and management; web editing software (i.e. Visual Page Frontpage, Dreamweaver); HTML programming; formatting graphics; and strong writing skills including concepts of grammar and punctuation.

ABILITY is required to schedule a significant number of activities; routinely gather, collate, and/or classify data; and use basic job related equipment. Flexibility is required to work with others under a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standard methods of operation. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of different types and/or purposes; and utilize job related equipment. In working with others, problem solving is required to analyze issues, create plans of action and reach solutions; with data it is moderate; and with equipment it is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; working as part of a team; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working with constant and sustained interruptions; working with detailed information/data.

Prior to employment, the selected candidate will be required to complete the following:

  1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
  2. Criminal Justice/Fingerprint Clearance.
  3. California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
  4. DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
  5. Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.

  1. Cover Letter (cover letter) describing your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this job posting. (cover letter)
  2. Resume (resume)
  3. Transcript conferring Associate's degree or showing whatever coursework you have completed and are using as the basis for your application as described in Requirement #2, above, if applicable.(transcript)
  4. STATEMENT: Please provide a response to the following prompt (one page maximum) College of Marin's commitment to educational excellence is rooted in providing equitable opportunities and fostering success for all members of our diverse community. Practices and outcomes related to diversity and inclusion are vital measures of institutional excellence. How would you contribute to College of Marin's effort of enhancing diversity in a meaningful way?

Supplemental & Salary Information

Responsibilities include: working independently under broad organizational guidelines with supervision focusing on results; directing other persons within a department, large work unit and/or across several small work units; and monitoring the use of funds. Significant utilization of resources from other work units is required to perform the job's functions. There is a continual opportunity to significantly impact the organization's services.

The usual and customary methods of performing the job's functions requires the following physical demands: some lifting, carrying, pushing and/or pulling; some climbing and balancing; some stooping, kneeling, crouching and/or crawling; significant reaching, handling, fingering and/or feeling. Generally the job requires 80% sitting, 10% walking and 10% standing. The job is performed under minimal temperature variations, a generally hazard free environment, and in a clean atmosphere.

Campus: Kentfield & Indian Valley Campus (Novato)
Full-time Equivalent: .80 - Part-time
Months per Year: 12
Work Days/Hours:
Monday - Friday
30 hours per week

NOTE: The College is closed on Fridays during the summer period, when the work schedule may change according to departmental needs.

FLSA Status: Non-exempt
Salary Range: CSEA 121
Starting Salary Range: $36.01 to $39.72 per hour (Step 1 to 3). Normal entering step is Step 1.

Please refer to our Human Resources web site for salary schedules.

Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.

Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Candidates forwarded by the committee following the first interview may be invited for a second interview. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.

To apply:

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