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Administrative Manager

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Start date
Nov 6, 2023

View more

Position Type
Administrative, Academic Affairs, Research Administration
Employment Level
Administrative
Employment Type
Full Time

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

We are seeking anAdministrative Managerthat will support the educational and clinical teaching mission of the Sidney Kimmel Comprehensive Cancer Center. The position provides administrative support to the Medical Oncology Division and the Hematology/Medical Oncology Fellowship Program.


Specific Duties & Responsibilities

  • Provides overall management of the Hematology & Medical Oncology Fellowship Training Program and supervises the Fellowship Program Coordinators.
  • Manages application for Program Accreditation and ensures compliance with Council for General Medical Education (ACGME) guidelines.
  • Oversees JHU SOM GME requirements and ensures compliance with clinical and research metrics as relevant.
  • Develops the annual budget. Interacts with divisional financial manager as needed to ensure salary support for all fellows is in place.
  • Oversees coordination of pre-award sponsored project submissions.
  • Creates and monitors fellowship schedules to ensure effective training as well as compliance with hour mandates.
  • Coordinates structured clinical year-long training program for fellows in first year of fellowship program.
  • Acts as liaison with Oncology clinical operations as it relates to fellow clinical practice. Ensures patient care transitions effective between fellowship trainees.
  • Develops and oversees GME-compliant evaluation and feedback processes for fellows. Liaisons with Cancer Center administration to ensure faculty compliance in providing evaluations to trainees.
  • Develops and maintains systems for tracking all ACGME milestones and research assessments and training program metrics for the Fellowship Program, across all years of training. Develops annual report on training activities. Develops assessment tools in compliance with GME mandates for yearly programmatic assessment.
  • Manages and implements GME-compliant recruitment policies and processes.
  • Works collaboratively with Fellowship leadership on developing, implementing and assessing new educational and clinical initiatives in accordance with GME requirements.
  • Meets biweekly with Cancer Center and Fellowship leadership to discuss fellowship processes.


SKCCC Medical Oncology Clinical Administration

  • Develops attending schedules, house staff schedules, fellow supervision schedules.
  • Ensures coverage for all services in Oncology to guarantee fellow/physician coverage at all times on all services.
  • Oversees Qgenda schedules, maintaining real-time updates and ensuring all services are adequately staffed.
  • Oversees the Housestaff Rotations in inpatient and outpatient Oncology. Works with GME office, MSO and SOM Registrar’s office to ensure timely and compliant initiation of clinical care.
  • Assists Oncology Administration with inpatient Moonlighting schedule.
  • Manages both internal and external medical student and housestaff clinical and research rotation requests.
  • Responsible for administrative oversight of the Medical Oncology organization unit. Analyze and implement staff structure, capabilities and development to meet the current and future needs of the division.


Minimum Qualifications
  • Bachelor's Degree in Business, Finance, Accounting or other related field.
  • Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
  • Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrative Manager
Role/Level/Range: ATP/04/PD
Starting Salary Range: Min $6,300 - Max $109,000 Annually ($85,650 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 830a - 500p
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: ​​​​​​​SOM Onc Medical Oncology
Personnel area: School of Medicine

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, theJHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visitaccessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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