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Sr Research Program Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Date posted
Nov 6, 2023

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Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Division of Rheumatology is seeking aSr. Research Program Coordinator to be responsible for coordinating clinical research activities for the Vasculitis Center. The Coordinator will oversee all facets of research activities, including patient recruitment and scheduling, data collection and management, specimen collection, handling and processing, compliance with IRB regulations and communicating with team members on the status of projects. The individual will act as primary liaison between principal investigator, School of Medicine, Research Administration, GCRC, funding agencies and other study related organizations.

Specific Duties & Responsibilities


Clinical Research Activities

  • Assist the principal investigator with multiple clinical research projects.
  • Work on clinical studies requiring a high level of knowledge, coordination and data abstraction.
  • Assist clinicians with patient screening, consenting and verification of patient eligibility for studies.
  • Explain protocol procedures and obtain informed consent.
  • Schedule patients’ appointments and follow up visits/phone calls at the appropriate time to assure completion of protocol requirements, which may require coordination of multiple appointments and centers.
  • Be responsible for organization, entry, maintenance and accuracy of patient clinical research data.
  • Design and compile materials which aid physicians and other staff in complying with protocol requirements.
  • Establish study calendar of various clinical protocols including clinical trials and coordinate the logistics needed for successful completion of the studies.
  • Responsible for monitoring the clinical course and collection of research data on patients entered into research protocols.
  • Collect patient source documents and case report forms for analyzing patient data.
  • Act as primary contact for study participants, which may include scheduling, confirming appointments, and escorting/directing to various locations on campus.
  • Perform structured tests in the clinic and complete various assessment tools and questionnaires related to each study and ensure integrity of data collected.
  • Coordinate the collection and documentation of patient information for research purposes.
  • Organize and create clinical research charts to be reviewed by regulatory agencies.
  • Maintain a research database of patients enrolled in clinical trials.
  • Participate in and or organize community events to increase public awareness.
  • Ability to proficiently collect, process and store bio specimen collections.

Regulatory Compliance

  • Responsible for Institutional Review Board (IRB) submission, verification and maintenance of protocol specific information. Prepare and submit annual renewal requests, amendments and safety reports according to IRB requirements.
  • Maintain regulatory binders per protocols.
  • Document adverse events and protocol deviations.
  • Complete training requirements for biohazard material handling and department of transportation (DOT) shipping requirements.
  • In partnership with divisional research leaders, create and/or maintain research standard operating procedures.

Data Management

  • Responsible for maintaining and promptly updating online Clinical Research Management System.
  • Assist with preparation of data for reports and presentations.
  • Respond in a timely manner to special projects or queries related to data.
  • Design and implement procedural adjustments to increase accuracy and efficiency of data collection and entry process.
  • Perform quality checks on data entry.
  • Ensure accuracy and timeliness of data collection. Interact regularly and helps facilitate the completion of work with members of the research team regarding data management and the status and progress of ongoing studies.
  • Abstract patient clinical and demographic from a variety of sources and enter into tracking spreadsheet or data base.

Scholarly Activities

  • Assist with writing manuscripts and abstracts for publication.
  • Assist with development of grants, progress reports and study protocols.

Research Program Oversight

  • Meet regularly with Principal Investigators to review data accuracy and overall study progress.
  • Work with the Center Directors and/or study sponsors on problem recognition/resolution, accuracy of data gathered, and patient well-being, completion and collection of regulatory documents required by sponsors.
  • Prepare for and participates in audits of studies including follow-up items.
  • Conduct periodic audits under the direction of the Program Coordinator and/or PI.

Financial Management

  • Keep records of expenditures and work with budget analysts to ensure accurate and prompt reporting of study financials.
Special Knowledge, Skills & Abilities

  • Excellent organizational skills required.
  • Excellent attention to detail skills required.
  • Must have ability to manage multiple and competing priorities.
  • Must have excellent time management skills. Must have excellent oral and written communication skills.
  • Must be able to work independently.


Minimum Qualifications
  • Bachelor's Degree in related discipline.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Proficiency in the use of common software applications, databases, spreadsheets, and word processing required.


Preferred Qualifications
  • Experience in phlebotomy preferred.
  • Experience in a clinical research setting.
  • Knowledge of SQL preferred.

Classified Title: Sr. Research Program Coordinator
Role/Level/Range: ACRP/03/MB
Starting Salary Range: Min $40,900 - Max $71,600 Annually ($60,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: m-f 8:30-5
Exempt Status: Exempt
Location: Hybrid/Johns Hopkins Bayview
Department name: ​​​​​​​SOM DOM Bay Rheumatology
Personnel area: School of Medicine

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, theJHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visitaccessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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