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Faculty Affairs Coordinator (Coordinator 2) - (MEA00000118)

Dallas, Texas
Full-Time - Commensurate with experience and qualifications
Start date
Nov 7, 2023

View more

Position Type
Administrative, Academic Affairs, Arts Administration
Employment Level
Employment Type
Full Time

Salary Range: 

Salary commensurate with experience and qualifications

About SMU

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and SciencesCox School of BusinessLyle School of EngineeringMeadows School of the ArtsSimmons School of Education and Human DevelopmentDedman School of LawPerkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Department:

SMU Meadows School of the Arts educates visionary artists, scholars and arts and communications professionals to create sustainable and transformative impact on both local and global society. Today, the Meadows School has achieved prominence as one of the foremost arts education institutions in the United States and offers training in an unusual mix of the arts – visual (art and art history), performing (dance, music, and theatre) and communications (advertising, film and media arts, corporate communication and public affairs, and journalism) – as well as a preeminent program in arts management and arts entrepreneurship.

About the Position:

This role is an on-campus, in-person position.

The Faculty Affairs Coordinator serves a vital role in faculty administration. This position reports to the Senior Associate Dean for Faculty in the Meadows School of the Arts, and will work closely with the Dean's Executive Council and Meadows division chairs and coordinators, as well as with the SMU Provost's Office. Key responsibilities include processing, filing, and monitoring all faculty related documents and related administrative processes in Box, Interfolio, and my.smu. 

Essential Functions:

  • Manages administrative aspects of all full-time faculty searches utilizing Interfolio and Box

  • Manages administrative aspects of all promotion and tenure (P&T) case files in Interfolio: Setting up dossiers, managing external reviewers, and managing tenure candidate access to their dossier.

  • Organizes and maintains permanent Meadows faculty documents for each division and faculty member in Box, including records of: contracts, annual reviews, leave requests, grants, awards and honors, separations and retirements.

  • Coordinates new faculty on-boarding with Meadows divisions, HR, and the Provost's Office, including contracts, EMPLID generation, credential e-forms and moving expenses.

  • Coordinates with Data Analyst on sharing and processing faculty records, as needed.

  • Coordinates with Associate Dean for Faculty on the faculty affairs calendar and the faculty affairs handbook.

  • Assists with commencements, Meadows Advisory Board meetings, and other large school events.





Education and Experience:

A Bachelor’s degree is required. 

A minimum of two years of experience is required. Previous work in administrative support, including digital records management, is required. Experience in educational administration (K-12 or higher education) is preferred. 

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.  

Candidate ability to quickly learn new software and administrative processes is essential. 

Candidate must be able to manage large amounts of highly confidential information. 

Candidate familiarity with academic calendars and employment classifications is preferred. 

Candidate must be able to demonstrate proficiency in Microsoft Office (Excel, Word, Outlook, Teams). 

Candidate knowledge of database software (e.g. PeopleSoft), cloud storage platforms (e.g. Box) and online review platforms (e.g. Interfolio, Slate) is a plus. 

Physical and Environmental Demands:

  • Sit for long periods of time
  • Handle objects (dexterity)
  • Stand

Deadline to Apply:

Submissions received by November 21, 2023 may receive priority consideration.

This position is open until filled. 

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601,


SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

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