Administrative Assistant to the Vice President
OP-IV for UAIR/Administrative Assistant for Finance
500140-University Analytics & Institutional Research
Special Instructions to Applicants:
This is a full-time benefits-eligible position. Benefits include
competitive salary; health, dental, vision, life insurance, AD
& D, long-term disability; 3 weeks paid vacation per year; 3
weeks of accrued sick leave per year; 13 paid holidays; retirement;
and generous education assistance for an employee, spouse and
dependent children taking classes at UCM .
Completed UCM online application for employment required.
Incomplete applications will not be considered.
A review will begin immediately and continue until filled.
NOTE : A background check is required for the selected candidate of
this position and any job offer is contingent on the results of
The University of Central Missouri is an Equal Opportunity Employer
and specifically invites applications from women, minorities,
veteran status, and people with disabilities.
Monday-Friday 8:00 am -5:00 pm
Occasional nights and weekends
Open Until Filled
Works as an integral member of the Finance and Administration
(F&A) division to support the advancement of organization,
team, and division goals.
Serves as the administrative assistant for the Vice-President,
Finance and Administration and the Associate Vice-Presidents. Serve
as the first point-of-contact for customers for issues regarding
the Finance and Administration division, applicable departments,
and facility-related matters. Hear and resolve customer complaints
in accordance with University policies and procedures.
Support the division leader and his/her staff in duties as
assigned, but not limited to: coordination of calendar for
meetings, room reservations, and catering; preparation and
coordination of minutes, briefings, and other materials for
Board/Committee meetings; and coordination schedule of travel
arrangements; and file management.
Serve as liaison between the Finance and Administration Division
leader and the department directors by conveying tasks for
completion received from the Finance and Administration Division
leader e.g., job targets, budget-related information, etc. Monitor
and report status of projects to the Finance and Administration
Maintain knowledge of current projects, receive/relay confidential
information, and ensure Finance and Administration Division leader
receives important information in a timely manner. Maintain
Record, edit, and/or produce meeting minutes, memos, reports,
agendas, charts, presentations, etc., as requested. Read and
prioritize incoming correspondence. Research and/or obtain
information related to correspondence received; resolve routine
correspondence-related issues; refer complex issues to the Finance
and Administration Division leader or his/her designee.
Complete special projects for the university, and/or associations
and organization in which the Finance and Administration Division
leader participates, as assigned.
Serve as Office Manager. Monitor the department budget. Procure
& maintain equipment. Provide support to Administration
Building Manager as requested. Vet & report building
complaints, request needed repairs, send out notices to building
Fiscal Note Response Preparation: Receive & review Fiscal Note
Requests from state; gather input from UCM personnel, draft &
send Fiscal Note Responses to state.
Education & Formal Training
Associate's degree (Specify field(s) of study below),
Education/Experience substitution (specify)
Other Education & Formal Training
Associate’s degree in Office Administration, Business or related
field required. Bachelor’s degree in Business, English, Office
Administration, Student Personnel Administration or related field
Word-Processing, Spreadsheet, Presentation, Web Page Maintenance,
Other - Excel
Minimum three years administrative assistant and/or executive
secretary experience assisting a high-level administrator (e.g.,
president, vice president, dean, department chair, or
One year experience in budget operations, financial analysis or
Experience working in a university or college environment
Licenses, Certificates, Registrations, & State/Federal
Requirements of Position:
Criminal History check
Other Licenses, Certificates, Registrations, & State/Federal
Special Skills, Abilities, and Knowledge:
Attention to detail, Budget-related skills, Communication skills,
including oral, written, and/or nonverbal, Human
Relations/Interpersonal skills, Ability to manage multiple
concurrent projects and meet deadlines, Maintain
Other Special Skills, Abilities, and Knowledge
Specify sensory abilities:
Physical & Environmental Factors:
Other Physical & Environmental Factors
Special Working Conditions:
Professional appearance, Work in stressful conditions
Other Special Working Conditions
Ability to Keyboard
Keyboarding test required. Speed is intentionally not
Other Special Qualifications
Required fields are indicated with an asterisk (*).
- * International students on an F1or J1 Visa are not eligible
for this position due to Visa regulations. Are you a UCM student on
an F1 or J1 Visa?
- * Do you understand that the university requires a background
check for this position and that any job offer made to the selected
candidate is contingent upon the results of this check?
- * Will you now or in the future require employer sponsorship to
acquire or maintain U.S. work authorization?
- Cover Letter