Johns Hopkins, founded in 1876, is America's first research
university and home to nine world-class academic divisions working
together as one university.
We are seeking aGrants & Contracts
Managerthat is responsible for the overall pre-award
sponsored research administration of Research Management Services’
(RMS) daily operations. The Grants and Contracts Manager will
manage the pre-award (including clinical research) submission
activities for their assigned portfolio. This position reports
directly to the Associate Director of RMS and is expected to work
collaboratively with other Grants and Contracts Managers on the RMS
Research Management Services (RMS) supports
the pre and post-award administration for sponsored funding across
multiple departments within the School of Medicine. RMS strives to
provide the highest quality of customer service in sponsored
research management to our customers including departments,
faculty, key stakeholders and central teams including the Office of
Research Administration (ORA), Sponsored Projects Shared Services
(SPSS) and the School of Medicine Business Office
This position manages activities related to
pre-award sponsored project submissions for Research Management
Services which currently provides support to the Departments of
Surgery, PM&R, Orthopaedic Surgery, Plastic Surgery,
Anesthesiology, Emergency Medicine, Biophysics and Physiology.
Expansion to include additional departments is planned for FY24.
This position oversees a Subawards Specialist who works alongside
RMS team members in triaging subaward requests to our subaward
office in the Office of Research Administration, which includes
processing of outgoing Subawards under federal and non-federal
grants/contracts, process fully executed Subawards, and draft
subawards under federal grants including no cost extensions and
These responsibilities include, but are not
limited to, the preparation and review of grant/contract proposals,
the submission of annual progress reports, RPPR’s or technical
reporting as dictated by sponsoring agencies, publication and CV
management, prior approvals requests, and the development and
implementation of systems designed to support the pre-award team to
ensure that all management functions are successful
Will provide broad/in-depth guidance on
protocols, regulations and guidelines to PI and other
scientific/research professionals, both within the University and
with other associated research/administrative professionals outside
of the University. This position offers guidance and learning
support to Grants & Contracts Analysts and Coordinators within
RMS. Additionally, develops and implements plans for the overall
growth and organizational development goals of Research Management
Services by ensuring that all personnel management functions are
successfully performed, including recruitment and retention,
employee relations, grievances, training orientation, career
development and the equitable administration of compensation. The
management team in RMS will plan for both current and future needs
by identifying, developing and/or recruiting talent and focusing on
career growth plans of the direct reports they have assigned.
Volume of work and/or assignments will need assessed on a continual
basis to ensure workloads are fairly disbursed or strategically
modified to ensure quality of work does not suffer as a result. It
is critically important that the incumbent manager is strategic in
allocating resources to solve issues timely and pivoting resources
in real-time to ensure work quality or employee morale do not
suffer during busy deadline seasons.
Specific Duties &
Serves as a point of contact and resource
guide for over 200+ faculty members for the planning and
development of budgets for submission with grant packages to
various federal agencies, private agencies, foundations and
commercial contract proposals.
This includes providing instruction and
guidance on protocol, regulations and guidelines pertinent to the
agency or university.
Manages staff a staff of ‘pre-award’ grants
and contracts analyst positions.
Train, supervise, and develop Grants &
Contracts Coordinator(s), Grants & Contracts Analyst(s) and Sr.
Grants & Contracts Analyst(s) on effective pre-award support
and how to guide faculty for a successful outcome with their
Reviews faculty funding applications and
submissions against internal and external requirements, and
collaborates with the Office of Research Administration to support
the application submission process for Research Management
Provide guidance to analysts, division
managers/administrators, and faculty regarding the interpretation
of applicable contract, grant and cooperative agreement terms and
conditions, as well as, other administrative rules, cost
Collaborates with analysts on pre-award
activities and provides guidance on application/contract and
progress report preparation and review.
Collaborates with pre- and post-award team
members to support management of faculty biosketches and other
Collaborates with Associate Director and
leadership to develop and implement secondary tools and systems to
support the pre-award team.
Maintains the faculty meeting tracker to
ensure continuity of meetings, meeting attendees and updating
scheduling depending on a faculty member’s needs (monthly,
bi-monthly but at the minimum, quarterly).
Maintains the compliance of pre-award
policies and standards established in RMS and updates policy
changes as needed.
Helps develop monthly or ad-hoc meeting
agendas with the pre and post analyst assigned to each department
to keep departmental leadership informed of any current issues,
successful outcomes and/or pertinent information that impacts the
Partner with the Associate Director on staff
meeting agendas and/or planning of staff development activities.
Assists with daily communications by informing team of any current
events or pertinent details related to sponsored research
management (ORA updates, OMB updates, NIH updates, submission form
Meet weekly with each direct report and
attend faculty finance meetings when available and/or required.
Fill in as needed on daily operations of pre-award management in
any division/department due to turn-over, vacations, sick time
The ability to maintain confidentiality is
imperative and a requirement of the position.
Five years of related experience in
sponsored research and/or financial positions, preferably in an
academic or medical setting. Two of those years must include
working in a lead or supervisory capacity with extensive
supervisory responsibilities or high level, direct involvement in
JHU grants and contracts leadership development training projects,
serving as a recognized subject matter expert.
Additional education may substitute for
required experience and additional related experience may
substitute for required education, to the extent permitted by the
JHU equivalency formula.
Has a strong background and/or experience in
submitting grants to various sponsoring agencies including the NIH,
DOD, NSF, HRSA, TEDCO, CDC and private foundations/organizations
such as the American Heart Association.
Has knowledge and/or prior experience in
submitting complex, NIH multi-year grants such (T32’s, U01’s, UG3’s
and P50 grants), contracts, incoming and outgoing
subawards/subcontracts and fellowship/scholar awards.
Types of contracts include clinical trial
agreements, confidentiality agreements, date use agreements
material transfer agreements, research agreements and collaboration
agreements. RMS is responsible for grant amendments, supplements
and no-cost extensions during each grant’s life cycle.
Classified Title: Grants & Contracts
Starting Salary Range: Min $72,600 - Max $127,000 Annually ($99,800
targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 830a - 500p
Exempt Status: Exempt
Department name: SOM Admin Finance Research Services
Personnel area: School of Medicine
The referenced salary range is based on Johns Hopkins University’s
good faith belief at the time of posting. Actual compensation may
vary based on factors such as geographic location, work experience,
market conditions, education/training and skill level. Johns
Hopkins offers a total rewards package that supports our employees'
health, life, career and retirement. More information can be found
Please refer to the job description
above to see which forms of equivalency are permitted for this
position. If permitted, equivalencies will follow these
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check. Johns Hopkins is committed to
hiring individuals with a justice-involved background, consistent
with applicable policies and current practice. A prior criminal
history does not automatically preclude candidates from employment
at Johns Hopkins University. In accordance with applicable law, the
university will review, on an individual basis, the date of a
candidate’s conviction, the nature of the conviction and how the
conviction relates to an essential job-related qualification or
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without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or status as a
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During the Influenza ("the flu") season, as a condition of
employment, The Johns Hopkins Institutions require all employees
who provide ongoing services to patients or work in patient care or
clinical care areas to have an annual influenza vaccination or
possess an approved medical or religious exception. Failure to meet
this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.
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