Administrative Assistant II

Posting Details

Posting Details

Job #
040343

Department Code
00000

Department
College of Engineering and Computer Science

Job Title
Administrative Assistant II

Location
Syracuse, NY

Pay Range
$20.20 - $21.63

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level
S4

FLSA Status
Non-exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type
Full-time

Campus
Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

The Administrative Assistant II will perform a wide range of administrative duties including providing purchasing and payroll support, preparation of travel vouchers and employee reimbursements, assisting with graduate admissions, and providing assistance with experiential learning initiatives.

Qualifications

Associates degree and administrative support in academic setting preferred.

Job Specific Qualifications

• Proficiency with Microsoft Office applications including MS Word and Excel.
• Excellent oral and written communication skills. Ability to work independently.
• Excellent time management and organizational skills. Institutional knowledge, discernment, and judgment. Ability to interact with a diverse body of students and faculty.
• Collaboration with other staff members.

Responsibilities

• Administrative: Prepare purchase requisitions, ePro and paper requisitions for supplies and equipment and standing orders, interdepartmental orders, bank deposit forms, pre-audit travel and expense vouchers. Coordinate orders, invoices, etc. for department and student events. Paperwork for fellowships, prizes and awards offered to incoming and current students. Assist with student petitions.
• TA/RA Assistant Support: assist with academic year appointments; process recommendation forms and payroll information. Assist with graduate admissions and certification. Use OnBase for notifications.
• Purchasing: Departmental purchasing to ensure cost effectiveness for lab, facilities, and office space. Credit card processing and reconciliation for department card users.
• Assist with Experiential Learning Initiatives including Sponsored Design Projects and Invent@SU program.
• Other position-related duties as assigned

Physical Requirements

*

Tools/Equipment

*

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link
https://www.sujobopps.com/postings/102351

Job Posting Date
11/03/2023

Application Deadline

Full Consideration By

Job Category
Staff

Message to Applicants

Syracuse University is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students and community members. Women, military veterans, individuals with disabilities, and members of other traditionally underrepresented groups are encouraged to apply. Syracuse University is an equal opportunity employer, as well as a federal contractor required to take affirmative action on behalf of protected veterans.