College of Engineering and Computer Science
Administrative Assistant II
$20.20 - $21.63
Pay rates at Syracuse University are based on a combination of
factors including, but not limited to, the job responsibilities;
the candidate’s education, training, work experience and key
competencies; the university’s strategic priorities; internal peer
equity; applicable federal, state, local laws, grant funding and
contractual requisites; and external market analyses.
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Unionized Position Code
The Administrative Assistant II will perform a wide range of
administrative duties including providing purchasing and payroll
support, preparation of travel vouchers and employee
reimbursements, assisting with graduate admissions, and providing
assistance with experiential learning initiatives.
Associates degree and administrative support in academic setting
Job Specific Qualifications
- Proficiency with Microsoft Office applications including MS
Word and Excel.
- Excellent oral and written communication skills. Ability to
- Excellent time management and organizational skills.
Institutional knowledge, discernment, and judgment. Ability to
interact with a diverse body of students and faculty.
- Collaboration with other staff members.
- Administrative: Prepare purchase requisitions, ePro and paper
requisitions for supplies and equipment and standing orders,
interdepartmental orders, bank deposit forms, pre-audit travel and
expense vouchers. Coordinate orders, invoices, etc. for department
and student events. Paperwork for fellowships, prizes and awards
offered to incoming and current students. Assist with student
- TA/RA Assistant Support: assist with academic year
appointments; process recommendation forms and payroll information.
Assist with graduate admissions and certification. Use OnBase for
- Purchasing: Departmental purchasing to ensure cost
effectiveness for lab, facilities, and office space. Credit card
processing and reconciliation for department card users.
- Assist with Experiential Learning Initiatives including
Sponsored Design Projects and Invent@SU program.
- Other position-related duties as assigned
In addition to completing an online application, please attach a
resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university
with distinctive academics, diversely unique offerings, and an
undeniable spirit. Located in the geographic heart of New York
State, with a global footprint, and over 150 years of history,
Syracuse University offers a quintessential college
The scope of Syracuse University is a testament to its strengths: a
pioneering history dating back to 1870; a choice of more than 200
majors, 100 minors, and 200 advanced degree programs offered across
the University’s 13 schools and colleges; over 15,000
undergraduates and over 6,000 graduate students; more than a
quarter of a million alumni in 160 countries; and a student
population from all 50 U.S. states and 123 countries. For more
information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center
of New York State approximately 250 miles northwest of New York
City. The metro-area population totals approximately 500,000. The
area offers a low cost of living and provides many social,
cultural, and recreational options, including parks, museums,
festivals, professional regional theater, and premier shopping
venues. Syracuse and Central New York present a wide range of
seasonal recreation and attractions ranging from water skiing and
snow skiing, hiking in the Adirondacks, touring the historic sites,
visiting wineries along the Finger Lakes, and biking on trails
along the Erie Canal.
Syracuse University is an equal-opportunity, affirmative-action
institution. The University prohibits discrimination and harassment
based on race, color, creed, religion, sex, gender, national
origin, citizenship, ethnicity, marital status, age, disability,
sexual orientation, gender identity and gender expression, veteran
status, or any other status protected by applicable law to the
extent prohibited by law. This nondiscrimination policy covers
admissions, employment, and access to and treatment in University
programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the
military-connected community through its educational programs,
community outreach, and employment programs. After World War II,
Syracuse University welcomed more than 10,000 returning veterans to
our campus, and those veterans literally transformed Syracuse
University into the national research institution it is today. The
University’s contemporary commitment to veterans builds on this
historical legacy, and extends to both class-leading initiatives
focused on making an SU degree accessible and affordable to the
post-9/11 generation of veterans, and also programs designed to
position Syracuse University as the employer of choice for military
veterans, members of the Guard and Reserve, and military family
Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in
which students, faculty, administrators, staff, curriculum, social
activities, governance, and all other aspects of campus life
reflect a diverse, multi-cultural, and international worldview. The
University community recognizes and values the many similarities
and differences among individuals and groups. At Syracuse, we are
committed to preparing students to understand, live among,
appreciate, and work in an inherently diverse country and world
made up of people with different ethnic and racial backgrounds,
military backgrounds, religious beliefs, socio-economic status,
cultural traditions, abilities, sexual orientations and gender
identities. To do so, we commit ourselves to promoting a community
that celebrates and models the principles of diversity and
Job Posting Date
Full Consideration By
Message to Applicants
Syracuse University is interested in candidates who have the
communication skills and cross-cultural abilities to maximize their
effectiveness with diverse groups of colleagues, students and
community members. Women, military veterans, individuals with
disabilities, and members of other traditionally underrepresented
groups are encouraged to apply. Syracuse University is an equal
opportunity employer, as well as a federal contractor required to
take affirmative action on behalf of protected veterans.