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Bookkeeper / Administrative Assistant

Employer
Rollins College
Location
Florida, United States
Salary
Salary Not specified
Start date
Nov 6, 2023

View more

Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Administrative
Employment Type
Part Time


Bookkeeper / Administrative Assistant



Rollins College is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.

For the 15th consecutive year, Rollins College has been named a “Great College to Work For”! Be a part of the Rollins experience and find a place where you belong. Ready to join us?

Our Service
Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click here to learn more about our commitment to Service Excellence at Rollins College!

Benefits & Perks:
  • Paid Time Off (vacation, sick and personal time)
  • Paid Holidays
  • Paid College Closure Days
  • Employer Retirement Contributions
  • Vision Insurance
  • Domestic Partner Benefits
  • Discounted On-Campus Dining Meal Plans
  • Free On-Campus Parking
  • Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
  • Pet Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
  • Plus More!

Additional Perks:
  • Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
  • Free E-Training Courses & Professional Development Opportunities
  • IT Software & Laptop Discounts (Apple, Lenovo, and more)
  • College Bookstore Discounts
  • Annual Service Awards & Recognition Programs
  • Plus More!

Rollins offers a competitive hourly pay rate, along with our generous part-time benefits package. Click here to review our benefits package.

Job
Summary:


The part-time Bookkeeper/Administrative Assistant plays a vital role in maintaining and upholding accurate financial records, ensuring strong financial processes are consistently in place, and supporting the Executive Director's administrative tasks. This role includes recording financial transactions, reconciling accounts, vendor documentation oversight & grant compliance support, assistance in preparation of financial reports, and supporting the Executive Director. This position reports to the Executive Director.
  • Accounts Payable/Receivable: Manage accounts payable by processing vendor invoices, issuing payments, and maintaining vendor relationships. Handle accounts receivable by generating and sending invoices and following up on payments.
  • Recording Transactions: Enter financial transactions into the systems used by Rollins and EBI, including invoices, receipts, payments, vendor information, independent contractor agreements, and expenses.
  • General Ledger: Maintain the general ledger by categorizing and recording transactions into appropriate fund accounts.
  • Reconciliation: Reconcile financial records utilized by Rollins and EBI to ensure accuracy and identify discrepancies.
  • Financial Reporting: Maintain, monitor, and produce financial statements, reports, and summaries on a regular bases (monthly and year-end), or as needed.
  • Payroll Support: Collaborate with Rollins payroll department to ensure accurate employee compensation and related entries in accordance with the budget & funds at EBI.
  • Data Entry: Accurately input and update financial data in the Rollins College & EBI accounting, invoicing, and CRM systems.
  • Compliance: Ensure compliance with relevant accounting regulations and Rollins policies.
  • Record Retention: Maintain organized and secure financial records for auditing and reference purposes.
  • Grant Compliance: Provide accounting & compliance support to active grants (federal & private) by understanding and adhering to grant requirements.
  • Communication: Collaborate with internal teams, Rollins Finance, and other stakeholders as needed to provide financial information and resolve vendor & customer inquiries.
  • Strong Customer Service: Provide customer service and support to vendors, instructors, contractors, and members.
  • Administrative Support: Provide support to Executive Director on administrative needs including scheduling, logistics, stewardship letters, and reporting.

Minimum Qualifications
& Education:

  • High school education plus one year of additional business, technical or college training or equivalent combination of education and experience is required.
  • Requires one to two years of job-related experience.
  • Knowledge of accounting principles and practices for accurate record keeping.
  • Proficiency in utilizing accounting software, CRMs, and Microsoft Office applications.
  • Proficient in using Microsoft Excel or other spreadsheets software.
  • Demonstrated experience in accounts payable, accounts receivable, general ledger reconciliation, and financial statement preparation.
  • Familiarity with budgeting.
  • Experience using Banner and Argos highly preferred.
  • Strong attention to detail and accuracy in data entry and record-keeping.
  • Experience with federal grant compliance and record keeping, a plus.
  • Excellent organizational and time management skills.
  • Basic understanding of accounting principles and practices.
  • Strong communication skills and ability to work effectively with a team.

Knowledge, Skills & Abilities
  • Thorough knowledge of business English, spelling and grammar.
  • Strong attention to detail and excellent organizational skills.
  • Must be able to work independently and have time management skills.
  • Strong written and verbal communication skills
  • Values and performs as a team member.
  • Proven customer service skills.
  • Strong ability to multi-task with a high level of organization and detail orientation.
  • Intellectual curiosity, initiative, and commitment to excellence.

Work Environment:
  • Campus-based position working in a fast-paced office environment.
  • Regular use of a computer and databases.
  • 20-25 hours per week (1300 hours annually).
  • Monday - Friday, 9:00AM - 2:00PM. Flexible scheduling required, as needed.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:
  1. Cover letter
  2. Resume

About:

The Edyth Bush Institute for Philanthropy & Nonprofit Leadership at Rollins College is the premier source for nonprofit training, certificates, and custom training. The mission is to strengthen the impact, effectiveness, and leadership of nonprofit and philanthropic organizations through education and management assistance. We envision a vibrant nonprofit sector that is valued by the community for its innovation, leadership, and integral role in determining quality of life.

Diversity & Inclusion at Rollins:

Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences—from race and ethnicity to sexual orientation and political perspectives—as rich opportunities for understanding, learning, and growth. To learn more, please click here.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.

FLSA Status:

Non-Exempt

Service Months:

12


To apply, visit https://jobs.rollins.edu/cw/en-us/job/493565/bookkeeper-administrative-assistant


Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.

For the 15th consecutive year, Rollins College has been named a “Great College to Work For”! Be a part of the Rollins experience and find a place where you belong. Ready to join us?


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