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Director of Production

University of Pennsylvania
Pennsylvania, United States
Salary Not specified
Start date
Nov 2, 2023

View more

Position Type
Faculty Positions, Business & Management, Management
Employment Level
Employment Type
Full Time

Director of Production

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Director of Production

Job Profile Title
Director B, Arts and Media, Events

Job Description Summary
Supervised by the Director of Venues & Capital Projects, the Director of Production serves as an active and hands on leader of the stage operations team. This role will work collaboratively with different stakeholder representatives across all streams of Penn Live Arts events: student performing arts (cocurricular & extracurricular), PLA presenting season, university events, non-profit and commercial external rentals, and support of curricular performing arts spaces. The Director of Production supervises the work of the university technical staff, union and non-union stagehands and wardrobe crews in concert with artist and client facing members of the production and operations team. Key reports include two Production Managers, an Audio Supervisor, and a Lighting Supervisor.

The Director has an active supervisory presence of the frontline event technicians and stage operations team, working closely with the team to ensure high quality technical support to PLA's visiting PLA presents artists; to its local campus partners (e.g. Penn schools, departments, centers, and especially Student Life and student performing arts groups); and to its external, profit and non-profit clients. Annually, these events comprise more than 800 activities per year, including a wide range of performances, rehearsals, classes, lectures, forums, exhibitions, special events, and other activities.

This position requires evening and weekend hours.

Job Description

Job Responsibilities

Production Management
  • Function as the chief of staff for the production team, managing day-to-day production operations in PLA venues, PLA supported venues, and off-site project venues.
  • Serve as Principal Production Manager for major productions and high-profile events.

Staff Management
  • Oversee the scheduling and coordination of production staffing, ensuring productions and events are adequately staffed within budget projections.
  • Serve as chief Workday liaison between IATSE workers, PLA business office, and UPenn Payroll and Onboarding offices.
  • Supervise the stage operations team including Production Manager(s), Audio Supervisor, Lighting Supervisor, Audio Engineer, and Technical Staff.

Expense Management
  • Work with production team to track all stage operations expenses including labor, rentals, purchases, and repairs.
  • Prepare expense estimates as requested for events and performances.

Operations Management
  • Coordinate department collaboration in events and scheduling management database (currently Artifax) including estimate creation, resource allocation, staff management, and reporting to the operations team.
  • Serve as a collaborative member of the PLA operations team, attend, and participate in weekly meetings.

Venue Management
  • Work with stage operations team to maintain venue equipment and to keep inventory and preventive maintenance database (currently Asset Tiger) up to date.
  • Ensure production staff adherence to applicable safety policies.
  • Offer collaborative input to Director of Venue & Capital Projects regarding venue infrastructure, theatrical equipment, and capital projects.

  • Bachelor's degree, preferably in technical theatre or stage management (advanced degree in a relevant area of study preferred), plus 5-7 years of related experience or equivalent combination of education and experience.
  • Substantial management experience in technical production, events management, budgeting, forecasting, and personnel management, plus expertise and experience in some - and familiarization in all - of the following technical areas: power and lighting, audio (digital and analog), electronics and theatrical computer systems, digital video production and livestreaming, video and projections, rigging, theatre safety, and building maintenance.
  • Excellent communication skills, both oral and written.
  • Outstanding problem-solving skills, with a documented history of implementing new techniques and systems to improve accuracy and workflow.
  • High level of proficiency in Microsoft O365, Vectorworks, and Qlab.
  • Knowledge of and/or ability to learn and master new software such as Artifax (or equivalent - EMS, 25Live, etc.), Smartsheet, Wireless Workbench, Adobe Creative Suite.
  • Excellent attention to detail and organizational and prioritization skills; ability to manage multiple priorities and meet tight deadlines.
  • Excellent customer service skills.
  • The Director must be willing to work evenings and weekends to handle special events and building emergencies.
  • A formal background check is required.

Application Requirement
  • A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Penn Live Arts

Pay Range
$61,046.00 - $75,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit:

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