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Administrative Specialist

Employer
Rider University
Location
New Jersey, United States
Salary
Salary Not Specified
Date posted
Oct 30, 2023
Posting Details

Position Information

Requisition Number

10302023

Position Title

Administrative Specialist

Position Description
  • Receptionist – greet and direct visitors, answer phone, sort and distribute mail. Provide assistance to the Academic Affairs Operations Manager, and other office staff as needed on a daily basis. Produce documents; copying and filing.
  • Faculty Travel and Fellowship Reimbursement:
    • Working with faculty and department administrative associates, approve all P.O. submissions for faculty reimbursement that is provided in Article XXXI of the Collective Bargaining Agreement.
  • Administrative support for the Library faculty and staff
  • Provides administrative support for the Office of the Provost
  • Assist with overall faculty contracts (in OACS )
  • Assist with communication for promotion and tenure
  • Review Faculty and Chair Travel Fund budgets; reconcile recorded expenses paid in 4D to budgets; monitor budgets within the Provost’s office; notify Academic Affairs Operations Manager of any issues.: Access budgets through myRider Finance; compare 4D records to budget expenditures; flag discrepancies.
  • Assist with scheduling (conference rooms, calendars, etc.)
  • Other assigned duties
Position Requirements

Four years minimum experience in an academic environment. Excellent interpersonal skills with a strong work ethic. Discretion and the ability to appropriately handle sensitive, confidential information. Respond quickly and accurately to a wide variety of inquiries and requests, both internal and external. Attention to detail. Ability to multitask and prioritize work with competing deadlines. Efficient preparation and distribution of correspondence. Excellent written and verbal communication skills. Works well with others and independently. Expert knowledge of MS Office Suite. Ability to quickly learn other software packages.

Position Preferred Qualifications/Experience

Familiar with 25Live; CaterTrax. Experience working in databases. Interest and ability to learn new tasks. Experience with budget monitoring and Banner a plus.

About Rider University

The Rider University community is composed of faculty, staff and students from a wide range of cultural backgrounds.

Rider University is committed to fostering an inclusive, vibrant living and learning community that embraces students, faculty and staff of all backgrounds and enables them to achieve success.

Through reflection and open, respectful dialogue, we develop responsible citizens who demonstrate academic understanding and compassion to grow and serve as leaders in a diverse and global world.

Candidates with a demonstrated commitment supportive of the multicultural needs of Rider University and the surrounding community are highly desired.

Rider University is consistently ranked as a best college by U.S. News and World Report, The Wall Street Journal and The Princeton Review. For more than a decade, Rider has also been recognized in The Princeton Review’s Guide to Green Colleges for its sustainability efforts.

Rider University is an Equal Opportunity/Affirmative Action employer dedicated to excellence through diversity.

Location

Lawrenceville, NJ

Do the essential functions of this job require lifting?

No

If yes, # of pounds.

Do the essential functions of this job require long periods of standing?

No

Do the essential functions of this job require walking up stairs?

No

Do the essential functions of this job require stretching?

No

Do the essential functions of this job require bending?

No

Divisional Unit

Academic Affairs

Department

Academic Affairs Operations & Engaged Learning

Position Type

Full-Time

Employment Group

AFSCME

Work-Year

12 months

Work Schedule

8:30 am - 5:00 pm, Monday through Friday, 36 hours weekly

Open Date

10/30/2023

Close Date

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
  3. A statement detailing your commitment to serving a diverse population with supporting evidence
Optional Documents

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