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Executive Assistant 3

Pennsylvania State University
Pennsylvania, United States
Salary Not specified
Date posted
Nov 1, 2023

Executive Assistant 3

The Office of the Dean of Schreyer Honors College is seeking an Executive Assistant (EA) to provide administrative support to the Dean and serve as a key contributor to the overall success of our student-centric College. The EA will be a valued member of the Leadership Team, managing the day-to-day operations of the Dean's Office, including drafting and sending messages on behalf of the Dean, providing administrative support, helping to steward administrative processes, and guiding the overall effectiveness of administrative services. The EA will be responsible for managing the Dean's sensitive calendaring and summarizing and collating reports, emails, agendas, and other information relevant to meetings and engagements. The EA will be responsible for attending, documenting, and distributing Leadership Team meeting outcomes, as well as maintaining future topics. Reporting directly to the Dean, the EA will act as liaison to internal and external constituencies, proactively responding to issues, including those of a sensitive and/or confidential nature. This position may lead and/or serve on College and University committees, as well as organize and execute high-level unit events.

The successful candidate will:
  • Be a highly motivated self-starter who can take initiative, work independently, and exhibits a high-level of confidentiality, professionalism, and diplomacy
  • Possess effective written and verbal communication skills
  • Apply strong organizational skills leading to a consistent level of high-quality work while managing multiple priorities
  • Be detail-oriented, thorough, and efficient
  • Have effective collaboration skills to work well with others and enlist support and feedback from others to effectively represent the College
  • Demonstrate strong interpersonal skills, and foster and maintain trusted relationships with university executives, administrators, faculty, staff, students, and prospective donors.
  • Possess excellent computer skills and have advanced proficiency using Microsoft applications such as Outlook, OneDrive, Teams, Word, Excel, and PowerPoint.

Typical Requirements:

This position typically requires a bachelor's degree or higher, plus three years of related experience, or an equivalent combination of education and experience. A proven track record of exercising discretion and excellent judgment, while managing confidential and often highly sensitive information related to budgetary, personnel, and administrative matters, is required. This position may require time that extends after normal office hours. This position typically works onsite, but offers a flexible work arrangement for periodic remote work. Questions related to flexible work should be directed to the hiring manager during the interview process.

In addition, the successful candidate must demonstrate a commitment to building an inclusive, equitable, and diverse campus community and describe one or more ways they have demonstrated a commitment and ways they would envision doing so, given the opportunity.

Applicants for the position should submit a resume and cover letter. The cover letter should explain the candidate's interest in the position, describe how their background and experience are relevant, and provide evidence of their commitment to diversity, equity, inclusion, and accessibility (DEIA) through their work and/or service. References must be provided and should include a supervisor, a colleague with whom the candidate has worked closely on a long-term project or a teammate, as well as a third reference of the candidate's choosing. Review of applications will begin immediately, and the position will remain open until filled.

The Schreyer Honors College:

The Schreyer Honors College is Penn State's University-wide undergraduate honors program, enrolling approximately 2000 students from across the University's academic colleges and campuses. The College was founded in 1997, continuing the University Scholars Program's history of national leadership in honors education. For more information, please visit

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CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.


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