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Undergraduate Program Assistant, Academic Support Unit 2

University of Oregon
Oregon, United States
Salary Not specified
Date posted
Nov 1, 2023

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Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time

Undergraduate Program Assistant, Academic Support Unit 2

Job no: 532803

Work type: Classified Staff

Location: Eugene, OR

Categories: Administrative/Professional, Administrative/Office Support, Social Science, Economics, Sociology, Political Science, Planning/Project Management

Department: CAS Academic Support Unit 2
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $16.19 - $23.69 per hour
FTE: 1.0

Review of Applications Begins

October 23, 2023; position open until filled

Special Instructions to Applicants

For full consideration, complete applications should include:
1. A current, updated resume;
2. A cover letter that demonstrates your qualifications for the position and highlights any transferable/non-traditional skills; and
3. Names and contact information for three professional references.

Department Summary

The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.

CAS is organized into eight Academic Service Units (ASUs), each housing staff, managers, and an associate director, who provide undergraduate and graduate academic support, as well as faculty and operational support to the multiple academic departments and programs in CAS. ASU2 includes the departments of Economics, General Social Science, Political Science, and Sociology.

Position Summary

The Undergraduate Programs Assistant (UPA) works directly with undergraduate students in the academic departments and programs within an Academic Support Unit. The UPA works closely with and assists the academic leadership within the ASU whose service is for the advancement of undergraduate majors or minors from declaration through graduation. This position supports the undergraduate program by performing functions such as assisting students with degree and course planning; processing major/ minor changes; registration overrides; updating course listings; completing degree clearances; and monitoring course waitlists. The UPA works closely with academic leadership within the ASU to schedule classes and classrooms throughout the year and assist with summer schedules and instructor assignments. The Undergraduate Programs Assistant participates in special projects as needed.

This position reports to the Academic Programs Manager.

Minimum Requirements

  • Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
  • An Associate's degree in Office Occupations or Office Technology; OR
  • Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

    College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

    Professional Competencies

  • Excellent organizational and time management skills, with attention to detail.
  • Experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
  • Ability to effectively work independently and as part of a team, providing support where needed.
  • Proficiency with Microsoft Office 365 software, including the ability to learn new software.
  • Ability to understand, explain, and clarify rules, processes, and procedures.
  • Ability to communicate effectively in person, on the phone, and by electronic means.
  • Ability to interact appropriately in difficult situations and conversations.

    Preferred Qualifications

  • Experience in a college or university setting.
  • Experience working with Banner Information System or Cognos.
  • Experience with communications and/or social media.
  • Experience planning and/or coordinating special events.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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