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Assistant Registrar for Scheduling

University of Oregon
Oregon, United States
Salary Not specified
Date posted
Nov 1, 2023

View more

Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time

Assistant Registrar for Scheduling

Job no: 532767

Work type: Officer of Administration

Location: Eugene, OR

Categories: Administrative/Professional, Admissions/Financial Aid/Enrollment Management, Administrative/Office Support, Student Life/Services

Department: Office of the Registrar
Appointment Type and Duration: Regular, Ongoing
Salary: $54,000 - $58,000 per year
Compensation Band: OS-OA05-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

October 24th, 2023; Position open until filled

Special Instructions to Applicants

For full consideration, complete applications should include:
1. A current, updated resume or CV;
2. A cover letter that demonstrates how your skills and experience meet the minimum and preferred qualifications for the position, while also highlighting transferable/non-traditional skills; and
3. Names and contact information for three professional references.

Department Summary

A division of Student Services and Enrollment Management, the Office of the Registrar is responsible for academic and classroom scheduling, student registration, enrollment verification, grading and academic records maintenance, transfer credit articulation, degree audits, monitoring undergraduate core education requirements, degree awarding, course evaluations, student data/statistical analysis, veteran's benefits, FERPA compliance, and transcript services. These responsibilities, assignments, and services are completed within institutional policies and standards and related state and federal laws and regulations.

Position Summary

The Assistant Registrar for Academic Scheduling will oversee the areas of course section scheduling, classroom scheduling, and academic scheduling protocols. This position will supervise two staff tasked with helping to facilitate the creation of each term's class schedule, the accuracy of which is integral to student academic planning and success.

The Assistant Registrar will be responsible for configuration of schedule-building software (CLSS), as well as classroom scheduling software (EMS) as it relates to academic scheduling. This position will facilitate the creation of the term schedule and the classroom assignment process, including large classroom assignments and classroom optimization. Communication and collaboration across campus are fundamental to the work of this position, as is the ability to be a creative problem solver.

This position will create, manage, and update procedures for academic scheduling. The incumbent will build, run, and analyze reports to optimize the schedule building process and the classroom scheduling process, including forecasting classroom utilization needs.

The Assistant Registrar for Academic Scheduling reports to the Senior Assistant Registrar for Scheduling, Curriculum, and Catalog.

Minimum Requirements

  • Bachelor's degree
  • Two years' work experience in a higher education setting
  • Supervisory experience including hiring, training, planning, assigning, and reviewing work
  • Experience with large systems software and databases
  • Experience preparing and presenting reports

    Professional Competencies

  • Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications
  • Organizational, problem-solving, project management, and time management skills
  • Ability to manage difficult situations in a calm, constructive, and appropriate manner
  • Ability to communicate with and work effectively with individuals from diverse backgrounds and cultures

    Preferred Qualifications

  • Experience building and running reports in an integrated software environment
  • Experience with CLSS (CourseLeaf Section Scheduler) or similar academic schedule building software program
  • Experience with EMS or similar classroom assignment/management software
  • Experience with Ellucian Banner or other enterprise student information system
  • Experience with data reporting systems such as Cognos

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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