Undergraduate Program Assistant, Academic Support Unit
CAS Academic Support Unit 7
Office Specialist 2
Appointment Type and Duration:
$16.19 - $23.69 per hour
Review of Applications Begins
October 18th, 2023, position open until filled
Special Instructions to Applicants
For full consideration, complete applications should include:
1. A current, updated resume;
2. A cover letter that discusses your qualifications along with
identifying any transferable/non-traditional skills; and
3. Names and contact information for three professional
The College of Arts and Sciences (CAS) is the hub of learning,
research, and academic excellence at the University of Oregon. With
nearly 50 departments and programs representing the natural
sciences, social sciences, and humanities, the high quality of our
programs is the main reason why the University of Oregon is one of
only 66 top universities in the prestigious Association of American
Universities. Our faculty and advisors work directly with students
to help them think analytically, question critically, and
communicate clearly about how to find solutions to real-world
issues in the world we live in. Our staff and managers play
critical and dynamic roles in supporting and advancing the academic
mission of the University and of CAS.
CAS is organized into eight Academic Service Units (ASUs), each
housing staff, managers, and an associate director, who provide
undergraduate and graduate academic support, as well as faculty and
operational support to the multiple academic departments and
programs in CAS. ASU 7 includes the departments of Anthropology,
Geography, the Environmental Studies Program, and includes the
Infographics Lab and Prison Education Program.
The Undergraduate Programs Assistant (UPA) works directly with
undergraduate students in the academic departments and programs
within an Academic Support Unit. The UPA works closely with and
assists the academic leadership within the ASU whose service is for
the advancement of undergraduate majors or minors from declaration
through graduation. This position supports the undergraduate
program by performing functions such as assisting students with
degree and course planning; processing major/ minor changes;
registration overrides; updating course listings; completing degree
clearances; and monitoring course waitlists. The UPA works closely
with academic leadership within the ASU to schedule classes and
classrooms throughout the year, and assisting with summer schedules
and instructor assignments. The Undergraduate Programs Assistant
participates in special projects as needed.
This position reports to the Academic Programs Manager.
- Two years of general clerical experience. One year of which
included typing, word processing, or other experience generating
- An Associate's degree in Office Occupations or Office
- Graduation from a private school of business with a Certificate
in Office Occupations or Office Technology and one year of general
College courses in Office Occupations or Office Technology will
substitute for the required experience on a year-for-year
- Excellent organizational and time management skills, with
attention to detail.
- Experience with and/or commitment to working effectively with
individuals from diverse backgrounds, in support of an inclusive
and welcoming environment.
- Ability to effectively work independently and as part of a
team, providing support where needed.
- Proficiency with Microsoft Office 365 software, including the
ability to learn new software.
- Ability to understand, explain, and clarify rules, processes,
- Ability to communicate effectively in person, on the phone, and
by electronic means.
- Ability to interact appropriately in difficult situations and
- Experience in a college or university setting.
- Experience working with Banner Information System or
- Experience with communications and/or social media.
- Experience planning and/or coordinating special events.
FLSA Exempt: No
All offers of employment are contingent upon successful
completion of a background inquiry.
This is a classified position represented by the SEIU Local 503,
Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans, and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at
To apply, visit https://careers.uoregon.edu/en-us/job/532681/undergraduate-program-assistant-academic-support-unit-7