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Program Assistant, Accounts Payable

The College of New Jersey
New Jersey, United States
Salary Not Specified
Start date
Oct 31, 2023

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer and is dedicated to the goal of building a culturally diverse staff committed to teaching and working in a diverse environment, and strongly encourages applications from women, minorities, individuals with disabilities and veterans.

Post Date: October 30, 2023
Close Date:
Job Title: Program Assistant, Accounts Payable
NJ CSC Job Title: Program Assistant, Administrative Services
Job Category: Classified, Non-Competitive, Non-Exempt, NE (35 Hours) Workweek
Job Spec Code: 80081
Union Description: CWA State
Class Code: 16
Salary Range:P16/ $48,056.98 - $67,611.12
External Salary Range: P16/ $48,056.98 - $54,575.02 (Steps 1-4)
The external salary range is used for candidates who are not NJ state employees who meet the requirements below.

Position Summary:

The College of New Jersey's Treasurer's Office is responsible for the College’s strategic financial planning, including investments and debt management, internal auditing, accounting, budgeting, procurement services, student accounts and payroll. We strive to execute our fiduciary responsibilities effectively by engaging in continuous process evaluation and improvement and by providing a wide array of value added and customer-centered support services for students, faculty, staff and external constituents.

Reporting to the Executive Director of Procurement and Accounts Payable, the Program Assistant is responsible for the entry, analysis and maintenance of invoices and reimbursements on the Accounts Payable team. The selected candidate will review weekly disbursements, provide monthly and year end close support, and will work closely with multiple units within the Finance & Business Services team.

Main Responsibilities:
  • Review and enter invoices and payment requests into Oracle ERP for multiple business units.
  • Utilize image scanning technology for streamlined operations.
  • Verify and reconcile outstanding invoices, reimbursements, purchase orders, and supplier statements.
  • Review weekly payments for discrepancies.
  • Manage department email addresses, post journal entries and generate CashNet payment receipts to various departments.
  • Collaborate with various departments, campus community or suppliers to resolve discrepancies or inquires for payment status.
  • Review and/or research any invoices that require additional review, department approval, Purchasing review, etc.
  • Facilitate payment of suppliers, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Ensure adherence to company policies and procedures.
  • Cover front desk tasks; open mail, answer main department line, as needed.
  • Other related duties as assigned.
Required Qualifications:
  • Education Requirement: Graduation from an accredited college with a Bachelor's degree.
  • Applicants who do not possess the required education may substitute additional experience as indicated on a year-for-year basis.
  • Applicants who possess an Associate's degree may substitute two (2) years of position-related experience for the remaining two (2) years of education.
Preferred Qualifications:
  • Data entry experience; ability to manage large volumes of data entry and paperwork.
  • Proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.
  • Prior experience with PeopleSoft Financials/Oracle ERP or a Cloud based ERP system.
  • Professional and courteous with excellent communication skills.
Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.

Employer Qualifications:
  • Final offer of employment is contingent upon the successful completion of background check and reference checks.
  • Residency Requirement: In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed.
About TCNJ:

TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings.

Employee Benefits:

As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:
  • Comprehensive benefit plans covering medical, dental and prescription plans
  • Generous leave entitlements program and Energy Savings Program
  • Employee and dependant Tuition Waiver and Reimbursement Program
  • Pension, retirement, and deferred compensation plans, group life insurance
  • Employee Assistance Program (EAP)
  • Employee affinity groups
  • New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)
  • Access to extensive learning opportunities
To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more!

Application Instructions:

Qualified candidates should apply online at: and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.

SAME Applicants:

If you are applying under the New Jersey "SAME" program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: For more information on the SAME program visit their website at: , email:, or call CSC at: 833-691-0404.

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