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Coordinator, CRC Administrative Services

Employer
Northern Kentucky University
Location
Kentucky, United States
Salary
Salary Not Specified
Date posted
Oct 30, 2023
Posting Details

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Position Information

Working Title
Coordinator, CRC Administrative Services

Department
Campus Recreation

Compensation Title

Position Number
30000369

Position Status
Regular

Work Schedule

Monday through Friday 8:30 a.m. – 4:30 p.m.

Hours per Week
37.5

Months per Year
12

Commitment to Inclusive Excellence

Northern Kentucky University ( NKU ) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence.

Purpose of Position

The Coordinator provides support for all administrative aspects of the Campus Recreation department, covering day-to-day processing tasks related to the financial, human resources, and operational. Primary duties include processing routine financial transactions, tracking expenses, assisting with invoicing for Campus Recreation, handling administrative procedures for student employees, labor cost tracking, and collaboration with departments like Financial Aid and HR. Additionally, the role also involves assisting with maintaining policies and procedures documents, coordinating events, managing keys and records, and providing primary administrative support to the Director of Campus Recreation.

Primary Responsibilities

Finance Support:
• Process purchase requisitions and departmental transfers through SAP .
• Track revenue, expenses, and other transactions for Campus Recreation, including monitoring and reconciling multiple accounts.
• Communicate with coordinators to process payment information and engage in budget tracking, planning, and development.
• Accurately handle invoicing, deposits, PCI compliance, and processing of all revenue-generating transactions.
• Audit and file all procurement card accounts for the department and reconcile cards for self.
Assist in processing professional development and travel documents for Campus Recreation team members.

Human Resources Support:
• Coordinate human resource administrative procedures for the department, including processing new hire paperwork for all student employees.
• Track bi-weekly student employee labor costs for the department.
• Collaborate with Financial Aid and Human Resources to verify IWS / FWS status, ensuring accurate and timely payments to employees.
Process travel reimbursements for candidates and external service providers.

Administrative Support:
• Maintain Campus Recreation policies and procedures documents.
• Plan and coordinate, in coordination with the Campus Recreation leadership team, various functions and events.
• Audit keys and maintain key management and control for the department and staff
• Manage the records management process for the department.
Provides primary administrative support to the Director of Campus Recreation.

All interested candidates must complete an online staff application. Any candidate who is offered this position will be required to undergo a pre-employment criminal background check as mandated by state law.

Qualifications
  • Basic understanding of financial processes, budgeting, accounting principles, HR administrative processes, paperwork, and compliance requirements.
  • Ability to accurately handle financial transactions, including invoicing and deposits.
  • Familiarity with PCI compliance and other relevant regulations.
  • Knowledge of event planning and coordination, including logistics and scheduling.
  • Strong communication skills for coordinating with various stakeholders.
  • Effective organization, attention to detail, high ethical standards, and the ability to identify and resolve issues related to financial transactions,
  • Capacity to manage multiple tasks and responsibilities efficiently
  • Computer skills, including MS Office applications and the ability to learn financial management software.
Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.

Minimum Education
Bachelor's Degree

Preferred Education
Bachelor's Degree

Minimum Experience
2 years

Salary
$17.63/hr ($34,379) Minimum

Pay Grade
S67

Posting Detail Information

Requisition Number
2023S1936

Job Open Date
10/30/2023

Job Close Date
01/02/2024

Open Until Filled
Yes

Quick Link
https://jobs.nku.edu/postings/13430

Is this an internal only posting?

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • NKU Jobs Site
    • HigherEdJobs.com
    • Careerbuilder.com
    • Inside Higher Ed
    • Employee Referral
    • Indeed.com
    • Other
  2. Describe your experience in dealing with the management of accounts and budgets.

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. References
Optional Documents

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