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Type of Position:
Day Shift (United States of America)
University of Arkansas at Fort Smith
The University of Arkansas - Fort Smith is a vibrant mid-sized
public university dedicated to breaking the higher education mold
by bringing truly transformative, hands-on experiences to every
student. From high school seniors to senior professionals,
first-generation students to second-chancers, our goal is to
provide a high-quality, future-focused education that honors each
student's unique, personal situations and goals. Our tiered
approach to learning offers students access to more than 80-degree
plans and programs including certificate, associate, bachelor's,
and master's degrees. We seek to recruit and retain a diverse
workforce as a reflection of our commitment to serve the diverse
population of Arkansas, to maintain the excellence of the
university, and to offer our students richly varied disciplines,
Located on the Arkansas-Oklahoma border and situated in a region of
lakes, Fort Smith is the second-largest city in Arkansas and
features a vast array of cultural activities, shopping, dining, and
entertainment, including a thriving downtown entertainment
district. Parks, trails, and water recreation are all within the
city limits, and true outdoor enthusiasts will find the area’s
lakes, streams, and mountains offer adventure only minutes away
from campus. Fort Smith was recently named by Forbes as the number
one city in America for the cost of living, and a top city in the
nation for the highest-paying tech jobs. The city is within easy
driving distance of Tulsa, Kansas City, Dallas, Little Rock, and
Thank you for your interest in joining our university. Below you
will find details for the position including any supplementary
documentation and/or questions you should review before submitting
your application. For general application assistance or if you have
questions about a job posting, please contact Human Resources at
If you have a disability and need assistance with the hiring
process please contact Human Resources at 479-788-7080. Applicants
are required to submit a request for each position to which they
Summary of Job Duties:
The Administrative Specialist III
position in the College of Health, Education, and Human Sciences is
responsible for providing administrative and clerical support to
select Executive Directors, faculty, and staff. The position serves
the following academic units: Imaging Sciences, Surgical
Technology, Master of Healthcare Administration (MHCA), and Allied
Health. The Administrative Specialist III reports to the Executive
Director of Imaging Sciences, Executive Director of Surgical
Technology, and Dean of the College of Health, Education, and Human
Required Education and/or Work Experience:
qualifications include the formal education equivalent of a high
school diploma; plus, one year specialized training or experience
in clerical or secretarial field. Other job- related education
and/or experience may be substituted for part of these
Preferred Education and/or Work Experience:
degree in office administration or related field;
Knowledge, Skills, and Abilities:
To perform the job
successfully, the following competencies are required for the
essential functions of this position:
Essential Job Duties and Responsibilities:
- Strong communication skills to communicate with faculty, staff,
students, and school partners.
- Knowledge of grammar, punctuation, and spelling.
- Knowledge of general office procedures.
- Knowledge of word processing applications to include Microsoft
Office Suite. • Ability to operate standard office equipment.
- Excellent customer service and interpersonal skills.
- Ability to provide information and assistance to faculty,
staff, visitors, students, and callers.
- Ability to extract and organize information.
- Ability to work effectively in a team environment.
- Ability to multitask and prioritize.
Other Job Duties and Responsibilities:
- Acts as office receptionist by greeting and directing students
and visitors, issuing blue permit passes, directing incoming calls,
responding to routine questions regarding policy and procedures or
making referrals to other sources of information.
- Assists the respective executive directors in the collection,
maintenance, and reporting of state and national accreditation
- Composes, proofreads, types, and edits various documents
including letters, memoranda, reports, forms, narratives, and
- Proofs, formats, types and edits program course syllabi,
procedure manuals and handbooks.
- Prepares requisitions for departmental purchases, process and
type travel requests/reimbursements, work orders, textbook orders,
creates spreadsheets, and manages databases.
- Makes travel arrangements.
- Notifies departmental faculty regarding deadline dates for
textbook orders, class schedules, evaluations, and other requests
- Acquires necessary textbook desk copies for faculty.
- Assists in arranging advisory committee meetings by scheduling,
mailing information, arranging meeting rooms, taking and
maintaining minutes, etc.
- Prepares textbook and printed material orders.
- Maintains faculty office hour/clinical/class schedules.
- Maintains strong working relationship with faculty, staff, and
- Contributes to overall success of the department by performing
all other duties as requested.
- Establishes and maintains files and retrieves information as
needed to be used for reference or reports.
- Prepares PowerPoint presentations as requested.
- Maintains office equipment.
- Fills in for the Assistant to the Dean as necessary.
- Maintains select outcome data for the respective academic units
and the College.
- Performs duplication and copying as needed.
- Maintains sufficient supplies for the office and work unit by
conducting a physical inventory, ordering, receiving and restocking
- Keeps computer lab printers stocked with paper.
- Unlock classrooms on the third floor each day.
- Assists faculty with typing, organization and printing of tests
- Picks up materials and supplies across campus as needed.
- Other duties as assigned.
Responsible for maintaining a positive work atmosphere by acting
and communicating in a manner to foster teamwork and by providing
leadership to subordinates. Requires consistent on-time
Regular contact with CHEHS staff,
students, other campus departments, organizations, and the
List Employees Supervised:
Special Job Dimensions:
Work performed primarily in an
office setting requiring mainly seated tasks, with some bending and
lifting. Occasional extended walking required. Occasional overtime
required. Normal working hours are Monday – Friday, 8:00 am – 5:00
Background Check Requirements:
Criminal Background Check and
Motor Vehicle Registry (MVR) Check.
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional
References (name, email, business title), Resume,
Proof of Veteran Status
Special Instructions to Applicants:
Recruitment Contact Information:
Human Resources 479-788-7080
All application materials must be uploaded to the University of
Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
This position may be subject to a pre-employment criminal
background check, sex offender registry check, financial history
background check, and/or drug screening. A criminal conviction or
arrest pending adjudication and/or adverse financial history alone
shall not disqualify an applicant in the absence of a relationship
to the requirements of the position. Background checks and drug
screening information will be used in a confidential,
non-discriminatory manner consistent with state and federal
The University of Arkansas is an equal opportunity, affirmative
action institution. The University does not discriminate in its
education programs or activities (including in admission and
employment) on the basis of age, race, color, national origin,
disability, religion, marital or parental status, protected veteran
status, military service, genetic information, or sex (including
pregnancy, sexual orientation, and gender identity). Federal law
prohibits the University from discriminating on these bases.
Questions or concerns about the application of Title IX, which
prohibits discrimination on the basis of sex, may be sent to the
University's Title IX Coordinator and to the U.S. Department of
Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United
States on the first day of employment.
All applicant information is subject to public disclosure under the
Arkansas Freedom of Information Act.
Constant Physical Activity:
Frequent Physical Activity:
Occasional Physical Activity: