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Executive Assistant to the Executive Vice President for Strategy & Special Counsel to the President

Job Details


Position Details

Position Information

Posting date

10/27/2023

Closing date

Open Until Filled

Yes

Position Number

1128669

Position Title

Executive Assistant to the Executive Vice President for Strategy & Special Counsel to the President

Department this Position Reports to

Chief of Staff to the EVP

Hiring Range Minimum

$75,100

Hiring Range Maximum

$93,900

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH
Parkhurst Hall

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

The Executive Assistant (EA) to the Executive Vice President for Strategy & Special Counsel to the President serves a key role in the Office of the President, providing high-level administrative support to the Executive Vice President for Strategy & Special Counsel to the President ( EVP ). The EA manages the highly complex schedule of the EVP, prepares meeting materials and correspondence, engages with key stakeholders, and represents the EVP and the President’s Office with various constituencies. The EA staffs the EVP at meetings and events and, in collaboration with the President’s Office team, maintains a professional and welcoming office environment.

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities
  • At least 5 years of relevant office experience.
  • Excellent organizational and time management skills.
  • Exceptional written and oral communication skills.
  • Attention to detail and accuracy in all matters.
  • Ability to take initiative, adapt and prioritize tasks, and anticipate the EVP’s needs.
  • Ability to maintain strict confidentiality.
  • Ability to work comfortably in a fast-paced and occasionally high-pressure environment.
  • Ability to work comfortably independently and collaboratively as part of a team, both with minimal supervision.
  • Ability to work on occasional nights/weekends.
Preferred Qualifications
  • Experience in higher education.
  • Experience planning events.
  • Experience supporting executives.
Department Contact for Recruitment Inquiries

Devin Gray and Zoya Chhabra

Department Contact Phone Number

devin.l.gray@dartmouth.edu

Department Contact for Cover Letter and Title

Devin Gray and Zoya Chhabra

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/71278

Key Accountabilities

Description

Administrative Support for the EVP (90%)
  • Provide professional and discreet administrative support to the EVP by demonstrating initiative and a commitment to excellence.
  • Partner with the President’s Office team to coordinate the efficient and smooth operation of the office.
  • Create the EVP’s daily calendar and manage necessary changes.
  • Create and manage expense reports for the EVP .
  • Schedule meetings and events, coordinate logistics and book space as needed.
  • Acquire and organize information and materials for the EVP’s meetings, events, reports, travel, and special projects.
  • Compile, screen, and prioritize the EVP’s mail for daily review; manage follow-up.
  • Manage car service and other transportation logistics for the EVP and arrange accommodations as necessary.
  • Staff the EVP at events both on and off campus as requested.
  • Arrange catering and meals for the EVP as necessary.
  • Provide personal assistance to the EVP and their family as needed.
Percentage Of Time

90

Description

President’s Office Operational Support (10%)
  • In collaboration with the President’s Office team, welcome visitors to the office. Answer and redirect calls, take messages, and respond to electronic and in-person inquiries and requests for information as appropriate, providing professional customer service in all interactions.
  • In collaboration with other members of the Office of the President, support with the coordination, and staffing of events including Commencement and other major annual and ad hoc events in which the President’s Office is a stakeholder.
Percentage Of Time

10

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • abilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral (Please specify full name below)
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Handshake
    • Other (Please specify below)
  2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

Company

Dartmouth College

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