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Assistant Director of Advancement

Job Details

Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details
Wesleyan University’s Office of Advancement ( ADV ) builds lifelong relationships with alumni, parents, and friends, and engages them in support of Wesleyan’s educational mission and financial goals.

The Advancement team fosters pride in the Wesleyan community and develops support for university initiatives through outreach activities, including development and fundraising, alumni and parent relations, and on- and off-campus events. Wesleyan is about to launch the public phase of a $600 million comprehensive fundraising campaign.

Reporting to the Assistant Vice President and Campaign Director, the Assistant Director of Advancement will provide organizational support for initiatives related to the planning and execution of Wesleyan’s comprehensive campaign. This role provides a unique opportunity for those with an interest in contributing to a capital campaign while honing their skills across multiple areas of Advancement, including donor engagement strategy, grant stewardship, and event planning.

This role will work closely with members of the campaign working group(s) and must work cooperatively with a wide variety of colleagues (internal) and external constituents, including University leadership, faculty, staff, and alumni, to help execute strategies and work toward overall Advancement goals.

This position will also provide support for the Corporate, Foundation, and Grants team.

Responsibilities include:

Campaign Support

  • Exercising a high degree of independence, support fundraising and engagement initiatives, as well as the AVP and Campaign Director, in all aspects of campaign management.
  • Assisting in the creation and maintenance of a full range of reporting needs for both internal and external audiences that track progress toward defined campaign success measures.
  • Drafting/editing a wide range of written materials and presentations and helping to execute communications and event strategies for various campaign audiences.
  • Planning and managing small cultivation and fundraising events.
  • Assisting in the coordination of campaign-related events, including contracts, invitations, tracking RSVPs, nametags, etc.
  • Supporting on-going campaign needs for volunteer groups, including but not limited to the Campaign Executive Committee and the Board of Trustees.
  • Planning and execution of national committee meetings, including creation and distribution of materials (campaign progress reports, meeting agendas and minutes, etc.), as well as coordination of meeting logistics, including pre-event set up and post-event follow up.
  • Providing support in budget preparation, expense reporting, invoice/contract processing, travel and meeting coordination, and calendar management.
  • Occasional weekend and evening responsibilities.
  • Some travel will be required.
  • Other duties as assigned.

Corporate, Foundation, & Government Grants

  • Collaborating with the grants office team to assess, maintain, develop, and execute the University’s strategic grantmaking processes.
  • Primary liaison to family foundations for proposals/applications and reporting.
  • Assist with drafting/editing communications to promote grants office successes, maintaining grants office website, and internal advertisement of grant opportunities.
  • Create and edit grant stewardship institutional reports, faculty reports, financial summaries, and correspondence with funders.
  • Providing technical support to grant seekers and grantees (faculty and staff) using both internal and external grants portals/systems/databases.
  • Maintenance of office SharePoint sites.
  • Other duties as assigned.

This position is a hybrid position with on-campus and remote work schedules.

Remote work is only considered for residents of MA, VT, NH, ME, CT, RI, or NY. (Relocation assistance to CT is available for those who qualify).
Minimum Qualifications
Bachelor’s degree and one year of experience in building relationships, programming, fundraising, customer service, marketing and outreach, organizational support, or other related work. Or an equivalent combination of education, training, and experience.

Proven ability to set measurable goals, develop strategies to reach goals, and adhere to timelines.

Demonstrated commitment to working within a diverse environment and interacting collegially with individuals of different backgrounds with varied personalities and work styles.

Demonstrated analytical and problem-solving skills, including the ability to work with, synthesize, and summarize complex data.

Experience with online databases and resources.

Demonstrated ability to communicate with tact and diplomacy and maintain confidentiality of sensitive matters.

Organized and efficient, capable of managing multiple projects with competing priorities to the highest standards in a timely manner while remaining flexible.

Demonstrated attention to detail.

Proactive self-starter with demonstrated ability to work productively both independently and collaboratively with teams.

Excellent customer service skills

Proficient with Microsoft Office Suite.

Must have a valid driver’s license.
Preferred Qualifications
  • Experience in nonprofit environment.
  • Experience working with high-level volunteers and donors

Special Instructions to Applicants
Position is open until filled. For full consideration please apply by November 17, when first review of applications will begin.
Additional Information
All offers to external applicants are contingent on the candidate’s completion of apre-employment background check screeningto the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator. Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University?s Clery Act Report are available on request and online at


Wesleyan University

Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand. 

Our student body of approximately 3,000 undergraduate and 200 graduate students is housed on a beautiful 316-acre historic New England campus that offers the comfort of an intimate and collaborative learning environment supported by renowned faculty, cutting-edge facilities, and unique research opportunities.

With our distinctive scholar-teacher culture, creative programming, and commitment to interdisciplinary learning, Wesleyan challenges students to explore new ideas and change the world. Our graduates go on to lead and innovate in a wide variety of industries, including government, business, entertainment, and science.

At Wesleyan, we are all educators. We welcome your interest in Wesleyan's diverse, energetic community of employees who, by their creativity, innovative thinking, and generosity of spirit, help make Wesleyan a great place to work. In this energetic and inclusive community, our talented faculty and staff foster a liberal arts educational experience characterized by boldness, rigor, and practical idealism. Genuinely open-minded, intellectually curious, and mission-driven, our employees invest their impressive talents in fulfilling careers.

Wesleyan offers a broad range of growth and wellness opportunities—comprehensive health benefitsfitness incentives, generous paid time offretirement plansflexible work schedules, and educational benefits, including free employee access to Wesleyan’s Graduate Liberal Studies program and undergraduate tuition reimbursement for dependents of eligible employees. Benefits-at-a-Glance

Campus life affords employees countless opportunities to experience general-interest, academic, artistic, and athletic events. Our location in scenic central Connecticut provides easy access to Boston, New York, and the many other exciting and culturally rich destinations of New England. Few workplaces are like Wesleyan, and we welcome your interest in learning more about us.

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