founded in 1831, is a diverse,
energetic liberal arts community where critical thinking and
practical idealism go hand in hand.
Wesleyan University’s Office of Advancement ( ADV ) builds
lifelong relationships with alumni, parents, and friends, and
engages them in support of Wesleyan’s educational mission and
The Advancement team fosters pride in the Wesleyan community and
develops support for university initiatives through outreach
activities, including development and fundraising, alumni and
parent relations, and on- and off-campus events. Wesleyan is about
to launch the public phase of a $600 million comprehensive
Reporting to the Assistant Vice President and Campaign
Director, the Assistant Director of Advancement will provide
organizational support for initiatives related to the planning and
execution of Wesleyan’s comprehensive campaign. This role provides
a unique opportunity for those with an interest in contributing to
a capital campaign while honing their skills across multiple areas
of Advancement, including donor engagement strategy, grant
stewardship, and event planning.
This role will work closely with members of the campaign
working group(s) and must work cooperatively with a wide variety of
colleagues (internal) and external constituents, including
University leadership, faculty, staff, and alumni, to help execute
strategies and work toward overall Advancement goals.
This position will also provide support for the Corporate,
Foundation, and Grants team.
Corporate, Foundation, & Government
- Exercising a high degree of independence, support fundraising
and engagement initiatives, as well as the AVP and Campaign
Director, in all aspects of campaign management.
- Assisting in the creation and maintenance of a full range of
reporting needs for both internal and external audiences that track
progress toward defined campaign success measures.
- Drafting/editing a wide range of written materials and
presentations and helping to execute communications and event
strategies for various campaign audiences.
- Planning and managing small cultivation and fundraising
- Assisting in the coordination of campaign-related events,
including contracts, invitations, tracking RSVPs, nametags,
- Supporting on-going campaign needs for volunteer groups,
including but not limited to the Campaign Executive Committee and
the Board of Trustees.
- Planning and execution of national committee meetings,
including creation and distribution of materials (campaign progress
reports, meeting agendas and minutes, etc.), as well as
coordination of meeting logistics, including pre-event set up and
post-event follow up.
- Providing support in budget preparation, expense reporting,
invoice/contract processing, travel and meeting coordination, and
- Occasional weekend and evening responsibilities.
- Some travel will be required.
- Other duties as assigned.
This position is a hybrid position with on-campus and remote
- Collaborating with the grants office team to assess, maintain,
develop, and execute the University’s strategic grantmaking
- Primary liaison to family foundations for
proposals/applications and reporting.
- Assist with drafting/editing communications to promote grants
office successes, maintaining grants office website, and internal
advertisement of grant opportunities.
- Create and edit grant stewardship institutional reports,
faculty reports, financial summaries, and correspondence with
- Providing technical support to grant seekers and grantees
(faculty and staff) using both internal and external grants
- Maintenance of office SharePoint sites.
- Other duties as assigned.
Remote work is only considered for residents of MA, VT,
NH, ME, CT, RI, or NY. (Relocation assistance to CT is available
for those who qualify).
Bachelor’s degree and one year of experience in building
relationships, programming, fundraising, customer service,
marketing and outreach, organizational support, or other related
work. Or an equivalent combination of education, training, and
Proven ability to set measurable goals, develop strategies to
reach goals, and adhere to timelines.
Demonstrated commitment to working within a diverse
environment and interacting collegially with individuals of
different backgrounds with varied personalities and work
Demonstrated analytical and problem-solving skills, including
the ability to work with, synthesize, and summarize complex
Experience with online databases and resources.
Demonstrated ability to communicate with tact and diplomacy
and maintain confidentiality of sensitive matters.
Organized and efficient, capable of managing multiple projects
with competing priorities to the highest standards in a timely
manner while remaining flexible.
Demonstrated attention to detail.
Proactive self-starter with demonstrated ability to work
productively both independently and collaboratively with
Excellent customer service skills
Proficient with Microsoft Office Suite.
Must have a valid driver’s license.
Special Instructions to Applicants
- Experience in nonprofit environment.
- Experience working with high-level volunteers and donors
Position is open until filled. For full consideration please
apply by November 17, when first review of applications will
All offers to external applicants are contingent on the
candidate’s completion of apre-employment
background check screening
to the satisfaction of
Wesleyan University, located in Middletown, Connecticut, does
not discriminate on the basis of race, color, religious creed, age,
gender, gender identity or expression, national origin, marital
status, ancestry, present or past history of mental disorder,
learning disability or physical disability, political belief,
veteran status, sexual orientation, genetic information or
non-position-related criminal record. We welcome applications from
women and historically underrepresented minority groups. Inquiries
regarding Title IX, Section 504 or any other non-discrimination
policies should be directed to Vice President for Equity and
Inclusion, Title IX and ADA/504 Coordinator. Wesleyan University
complies with the Clery Act and maintains records of campus crime
statistics and security policies. Copies of Wesleyan University?s
Clery Act Report are available on request and online at