Administrative Specialist I
Department Specific Essential Job Functions:
Responsible for performing a variety of administrative duties for
the offices of Enrollment Services, Undergraduate Admissions,
Academic Advisement and Career Services. Assists in the maintenance
of several department budgets within the division. Communicates and
assists students, faculty and administrators on University policy
matters. Assumes responsibility for small projects and oversees
such projects through to completion. Maintains files and
appointment calendars. May be responsible for creating online job
requisitions for employment and request for professional position
changes. Greets and screens visitors and phone calls as needed;
relays messages, responds or takes necessary action or refers to
appropriate person for resolution. Attends meetings and seminars to
take notes. Orders and maintains inventory of supplies and
equipment. Develops and maintains confidential or complex files.
May have contact with sensitive, complex and confidential
information. May be responsible for managing calendars,
appointments, chair events and meetings. Inventories supplies and
equipment for multiple departments within the division and makes
orders. Prepares correspondence, reports/memos, fax messages, makes
travel arrangements, and schedules appointments for Registrar.
Keeps abreast of University policies and procedures and interprets
for individual departments within Enrollment Management. Provide
budget forecasting and updates to organizational managers
throughout the fiscal year. Communicates and assists students,
faculty and administrators on University policy matters. Assumes
responsibility for small projects and oversees such projects
through to completion. Performs other related duties as assigned.
Position hours are Monday - Friday, 8:00am - 5:00pm.
Requires a Bachelors degree in job related field or 4+ years of
equivalent work experience in chosen filed that provides knowledge
of and exposure to fundamental theories, principles, and concepts.
Requires the application of expertise in a chosen field to achieve
Bachelor's degree. Experience in a higher education
Knowledge of office procedures and practices. Literate in computer
usage and word processing including, but not limited to Word, Excel
and other relevant software applications. Excellent telephone
etiquette, communication (written and oral), organizational and
public relations skills. Ability to work well with others. Ability
to operate office equipment. Ability to multi-task and attention to
detail. Demonstrate a warm and caring professional service-oriented
attitude. Ability to maintain confidentiality. Must be
self-motivated. Ability to listen and synthesize directives.
Reasonable accommodations (in accordance with ADA requirements) may
be made, upon request, to enable individuals with disabilities to
perform essential functions.