Administrative Spec I-ADVCT

Position Title:

Administrative Specialist I

Department Specific Essential Job Functions:

Responsible for performing a variety of administrative duties for the offices of Enrollment Services, Undergraduate Admissions, Academic Advisement and Career Services. Assists in the maintenance of several department budgets within the division. Communicates and assists students, faculty and administrators on University policy matters. Assumes responsibility for small projects and oversees such projects through to completion. Maintains files and appointment calendars. May be responsible for creating online job requisitions for employment and request for professional position changes. Greets and screens visitors and phone calls as needed; relays messages, responds or takes necessary action or refers to appropriate person for resolution. Attends meetings and seminars to take notes. Orders and maintains inventory of supplies and equipment. Develops and maintains confidential or complex files. May have contact with sensitive, complex and confidential information. May be responsible for managing calendars, appointments, chair events and meetings. Inventories supplies and equipment for multiple departments within the division and makes orders. Prepares correspondence, reports/memos, fax messages, makes travel arrangements, and schedules appointments for Registrar. Keeps abreast of University policies and procedures and interprets for individual departments within Enrollment Management. Provide budget forecasting and updates to organizational managers throughout the fiscal year. Communicates and assists students, faculty and administrators on University policy matters. Assumes responsibility for small projects and oversees such projects through to completion. Performs other related duties as assigned. Position hours are Monday - Friday, 8:00am - 5:00pm.

Qualifications Required:

Requires a Bachelors degree in job related field or 4+ years of equivalent work experience in chosen filed that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in a chosen field to achieve results.

Qualifications/Experience Preferred:
Bachelor's degree. Experience in a higher education environment.

Knowledge/Skills/Abilities:
Knowledge of office procedures and practices. Literate in computer usage and word processing including, but not limited to Word, Excel and other relevant software applications. Excellent telephone etiquette, communication (written and oral), organizational and public relations skills. Ability to work well with others. Ability to operate office equipment. Ability to multi-task and attention to detail. Demonstrate a warm and caring professional service-oriented attitude. Ability to maintain confidentiality. Must be self-motivated. Ability to listen and synthesize directives.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.