St. Edward's University of Austin, Texas invites applications for
the position of Administrative Coordinator. The Administrative
Coordinator is a for Strategic Academic Initiatives provides broad
support for the Office of Graduate and Professional Studies and the
Department of Nursing. Including, liaising responsibilities with
partners to support credentialing, licensure, and accrediting
For consideration, the applicant must have Bachelor's Degree
Required, Master's Degree Preferred. At least three (3) years of
administrative support and program coordination experience in
higher education or other educational setting. Attention to detail
and follow-through. Excellent organizational, oral, and written
communication skills. Able to work with a diverse population of
students, faculty and staff. Able to prioritize and monitor the
progress and performance of the project activities and
deliverables. Strong organizational and multitasking skills.
Excellent analytical and problem-solving skills. Knowledge of a
wide range of technology platforms, both those used by foundations
and by the College, including Word/Google tools, Smartsheet,
Banner, Argos, and Adobe, for example. Maintains strong adherence
to privacy, including FERPA, HiTech, HIPPA. Demonstrates acumen for
multiple agencies associated with Nursing and Professional
Education. Ability to handle highly confidential material. Ability
to exercise and apply sound judgment and decision-making skills.
Ability to adapt to new platforms such as website maintenance,
calendar and meeting scheduling platforms (e.g., Handshake,
Calendly, Google Calendar), varying meeting platforms (e.g., Zoom),
and other CRM software, Google Suite, Microsoft Office Suite,
Smartsheet, Adobe Sign, and others as needed. Must possess the
ability to successfully pass a criminal background check.
Essential Responsibilities Include:
General office and program management
Create and revise operational systems and
procedures, recordkeeping systems, forms, office layout, and
budgetary requirements focused on continuous improvement,
implementing changes as needed.
Maintain efficient workflow by organizing
office files, supplies, and equipment. Provide expertise in the
operation of office equipment and maintain supplies
Process incoming and outgoing correspondence
and mail for departmental faculty and leadership including typing
and editing reports, letters, and other curriculum or required
Coordinate conferences and travel
arrangements for the department leadership and
Maintain BOX files for all documents,
including fiscal management of departmental purchases and
Pay bills, create purchase orders, submit
expense statements, and collaborate with supervisors about
Maintains financial accounts for programs
including monthly reconciling of program budgets.
Assist the leadership in the general
operation and maintenance of facilities, including management of
fiscal resources for physical maintenance and procurement of
supplies and equipment to include processing requests and making
appropriate provisions for maintenance and repair of buildings,
classrooms, restrooms, and offices.
Establish and maintain a centralized calendar
system to support goal attainment and strategic planning for
Nursing and GPS.
Assist the department leadership with
departmental data collection and analysis, and monitor trends for
program assessment, evaluation, and accreditation.
Design and maintain reporting procedures
(including BOX files and varying databases) regarding Nursing and
GPS data, confidential student information, and statistical
Maintain digital records of the programs'
required documentation to maintain credentialing and accreditation
status, including student data, vendor packets, curriculum,
Organize and maintain student, accreditation,
financial, and other department electronic records deemed necessary
within the statutes for state licensure and national
Manage the maintenance of credentialing
capabilities (e.g., CWSE, ANCC) for the university across various
academic disciplines, including TBON, AACN, and CCNE for annual
CIPR and other required reporting.
Prepare and generate reports in a timely
manner as required by department leadership and accrediting and
Assist the departments with admission and
retention of student cohorts:
Support admission and progression procedures,
including determining initial transcript evaluation and other
quantifiable data review.
Communicate with other university
departments, units, and divisions regarding programmatic processes
(i.e., registrar's office, schools, department chairs, success
coaches, other stakeholders within the academic affairs division,
Manage file review for applications,
including application profile, transcript evaluation, and
additional application documents as necessary.
Track retention across nursing and graduate
programs using Tableau.
Facilitate the completion and proper filing
of contracts, clinical affiliation agreements, background checks,
and other faculty/student onboarding requirements for both
Faculty/Clinical Coordinators and GPS Personnel.
Communicate effectively with others,
projecting a positive image of the department and university to
internal and external stakeholders (i.e., students, faculty,
coordinators, staff, community members, etc.)
Assist with departmental search processes for
Assist with onboarding and orientation of
part-time and full-time faculty with information about general
policies, procedures, equipment, and campus resources.
Schedule and coordinate department meetings
Participate in departmental meetings and
other announced activities, including marketing and recruitment
Prepare and generates department meeting
Participate in training and other
opportunities for continued professional development, including
attendance at off and on-campus activities as
Staffing/training of student
Hire, schedule, train, supervise, and
evaluate work-study student employees.
Supervise work-study projects and requests of
faculty for student assistance.
Monitor, approve, and sign
Initiate corrective or disciplinary action
for underperforming student workers when appropriate and maintain
records regarding such actions.
Responsible for regulatory and policy
compliance as it applies to the position.
Perform other duties as
For detailed information, please scroll to the bottom
of the page to download the job description.
The University offers an excellent TOTAL REWARDS
Medical & Rx Coverage - UMR (HSA & FSA
Dental - Sunlife Dental
Vision - Sunlife Vision Plan
Short Term Disability (STD) Insurance
Long Term Disability (LTD) Insurance
Life & Accidental Death & Dismemberment (AD&D)
Employee Assistance Program (EAP)
Annual Leave & Paid Sick Leave
Retirement Plan - (TIAA) Employee 5%/Employer Match
Services & Discounts
HOW TO APPLY
Interested applicants should submit an online application at;
Please include resume, cover letter, and three
employment references. No Calls Please. Applications
will not be considered if it is missing any of these three
In your cover letter, please describe your lived
experiences that prepare you to contribute to diversity and
inclusion at St. Edward's University?
EQUAL OPPORTUNITY EMPLOYER
St. Edward's University, as an equal opportunity/affirmative action
employer, complies with all applicable federal and state laws
regarding nondiscrimination and affirmative action. The University
is committed to a policy of equal opportunity for all persons and
does not discriminate on the basis of race, color, national origin,
age, marital status, sex, sexual orientation, gender identity,
gender expression, disability, religion, or veteran status in
employment, educational programs and activities, and
ABOUT ST. EDWARD'S UNIVERSITY
Founded in 1885 by the Congregation of Holy Cross, St. Edward's
University is a private, Catholic liberal arts institution of more
than 4,600 diverse students located in Austin, Texas. St. Edward's
emphasizes critical thinking and ethical practices, as well as
small classes, personalized learning and exciting internship
opportunities. The community atmosphere extends to the
approximately 800 faculty and staff who work together to make the
university a welcoming yet challenging environment for students. An
overview of St. Edward's University employee benefits is available
We are not offering sponsorship at this time.
A criminal history background check is required for finalist(s)
under consideration for this position.