The Grants Management Coordinator provides administrative and
financial post-award grant support to Faculty and Staff that will
ensure correct tracking, compliance, and processing of key
components for externally funded federal, state, public, and
private contracts and grants.
For consideration, Qualifications Include:
Bachelor's Degree in Accounting, Business
Administration, Public Administration and
4 to 5 years of experience in accounting or
Master's Degree preferred.
Experience with grant accounting and grant
Experience as a Grant Management or Grant
CFRA- Certified Financial Research
Administrator or similar
Advanced skill in developing and using
complex Excel spreadsheets;
Experience revising detailed grant
Effective communication skills;
Ability to comprehend, interpret, and apply
financial data for determining budget
Ability to analyze financial data, research
accounting issues, and recommend
Establish and maintain effective working
Ability to work with minimal supervision and
comply with internal and external
High level of professionalism, maturity, and
experience sufficient to earn the trust, respect, and credibility
of the Faculty.
Ability to prioritize and manage multiple
Experience with university financial systems
such as Banner, Tableau, and P-Card systems such
as Concur preferred.
Familiarity with non-profit and fund
accounting, FASB, GAAP, government grants, external
audits, and single audit experience.
Successful completion of an employment and/or
criminal history background check is required.
Essential Responsibilities Include:
Collaborate with all Principal
Investigators/Project Directors (PI/PD) before proposal submission
to ensure budgets are created correctly per the sponsor and
Advises applicants and PIs on compliance with
established internal and external policies and procedures regarding
Continually updates and shares knowledge of
available resources and funding opportunities.
Works with Dean and other administrators to
promote a research-intensive environment.
Meet with Principal Investigators/Project
Directors (PI/PD) when new grants are awarded to review
responsibilities for grant management, reporting requirements, and
initial budget template for loading into Banner.
Process sub-awards to other institutions and
universities, as indicated by the Notice of Award
Serve as the liaison for proper grant setup
with Human Resources (Employee Action Notices for salary items to
be charged on grants), Accounts Payable, P-Card purchases, and
Direct Invoices for expenses to be charged on the
Schedule subsequent meetings with PI/PD to
maintain communication throughout and at the conclusion of the
Assist with and/or approve all grant-related
Work with the Business Office to run monthly
salary and fringe calculations.
Develops, maintains, and monitors the
reconciliation of grant budgets from spreadsheets and financial
systems and identifies potential problems.
Assist with monthly preparation of funding
draws from all restricted funds and sources (ex. federal, state,
public, and private contract grants). Run open grant reports
monthly and review balances with OSP staff and PI/PDs.
Maintains indirect cost revenue accounts and
ensures funds are allocated according to SEU Policy.
Research pending charges on P-cards that need
to be submitted, approved, or are past due for grant-related
Ensure grant checks are properly routed for
Process all student/research
participant-related grant payments including participant support
stipends and participant research incentives.
Effectively serves as policy and procedures
Seeks out and identifies opportunities to
improve support services and recommends appropriate
Implement business and fiscal plans, and
oversee purchase requests and plans for cost-effectiveness and
maintenance of grant fiscal records.
Work with PI/PD to complete effort reporting
Prepare and coordinate all grant reports for
Federal agencies including contacting and collaborating with other
offices as needed to gather required information.
Reconcile interim and final financial
Carry out grant closing activities related to
Assist the business office with carryforward
budgets to the new budget year.
Maintain resources for compliance training
(web-based or in-person)
Provide compliance and PI/PD
Implement procedures to communicate, educate, and ensure compliance
with university policies and applicable grant
Train PI/PDs on effort reporting
Send template forms to all PI/PDs each
reporting period; collect and file forms.
Monitor compliance with internal policies
related to grant funds and any other applicable grant
Attends School-wide research presentations
and appropriate University research-related trainings.
Responsible for regulatory and policy
compliance as it applies to the position.
Perform other duties as
For detailed information, please scroll to the bottom
of the page to download the job description.
The University offers an excellent TOTAL REWARDS
Medical & Rx Coverage - UMR (HSA & FSA
Dental - Sunlife Dental
Vision - Sunlife Vision Plan
Short Term Disability (STD) Insurance
Long Term Disability (LTD) Insurance
Life & Accidental Death & Dismemberment (AD&D)
Employee Assistance Program (EAP)
Annual Leave & Paid Sick Leave
Retirement Plan - (TIAA) Employee 5%/Employer Match
Interested applicants should submit an online application at:
Please include resume, cover letter, and three
employment references. No Calls Please. Applications
will not be considered if it is missing any of these three
In your cover letter, please describe your lived
experiences that prepare you to contribute to diversity and
inclusion at St. Edward's University.
EQUAL OPPORTUNITY EMPLOYER:
St. Edward's University, as an equal opportunity/affirmative action
employer, complies with all applicable federal and state laws
regarding nondiscrimination and affirmative action. The University
is committed to a policy of equal opportunity for all persons and
does not discriminate on the basis of race, color, national origin,
age, marital status, sex, sexual orientation, gender identity,
gender expression, disability, religion, or veteran status in
employment, educational programs and activities, and
ABOUT ST. EDWARD'S UNIVERSITY
Founded in 1885 by the Congregation of Holy Cross, St. Edward's
University is a private, Catholic liberal arts institution of more
than 4,600 diverse students located in Austin, Texas. St. Edward's
emphasizes critical thinking and ethical practices, as well as
small classes, personalized learning and exciting internship
opportunities. The community atmosphere extends to the
approximately 800 faculty and staff who work together to make the
university a welcoming yet challenging environment for
We are not offering sponsorship at this time.
A criminal history background check is required for finalist(s)
under consideration for this position.