The Department of Organismic and Evolutionary Biology (OEB) seeks a
proactive and experienced Events Coordinator to organize and
execute the department’s event programming under the direction of
the executive director and other administrative staff within OEB,
and in coordination with affiliated institutions including the
Museum of Comparative Zoology (MCZ) and the Harvard University
Auto req ID
403040 Coordinator II
Department Office Location
USA - MA - Cambridge
55 - Hvd Union Cler & Tech Workers
Minimum five years of progressive events management experience.
Education may count towards experience.
Additional Qualifications and Skills
Bachelor’s degree or relevant coursework in hospitality management;
excellent organizational, interpersonal, and problem-solving
skills; attention to detail, and the ability to work independently
as well as part of a team; demonstrated project management,
negotiation, and written & verbal communication skills; prior
budgetary responsibility, as well as understanding of financial
policy and transactions; a strong commitment to customer service
and experience working in an academic setting.
A resume and cover letter must be submitted in order to be
considered for this position.
Harvard University will not provide visa sponsorship for this
***All formal offers will be made by FAS Human
OEB is a diverse and vibrant department with a broad range of
research and teaching interests, ranging from the evolution and
control of gene expression patterns within individuals and
populations to the dynamics of ecosystems. Field and laboratory
studies are key to understanding the evolution of organisms, how
biodiversity is generated and maintained, how organisms work, and
how organisms interact with their environment. OEB has close
working associations with its allied institutions: the Museum of
Comparative Zoology (MCZ) and the Harvard University Herbaria
(HUH), as well as the Arnold Arboretum and the Harvard Forest.
These institutions and their collections offer an unparalleled,
rich set of resources for OEB students, faculty, visitors and
Organismic and Evolutionary Biology (OEB)
Monday - Friday, 9:00 AM - 5:00 PM
Reporting to the Associate Director of Administration, the Events
Coordinator will provide administrative, logistical, and creative
support for the department’s wide array of events including
academic conferences, meetings and seminars, retreats, symposia,
and other department-wide social events. This person will work with
faculty, staff, students, and postdocs across OEB, the MCZ, and the
HUH, to help plan events for the community. They will establish key
relationships with stakeholders to ensure a full understanding of
their event needs and meet regularly with stakeholders throughout
every stage of planning.
Responsibilities for the Events Coordinator include but are not
limited to the following: developing timelines; maintaining the
department’s events calendar; securing venues; coordinating
logistics including travel and lodging with invited speakers, and
proactively anticipating their needs; serving as liaison with
faculty, other departments, as well as university and external
contacts; assisting with preparation of event programs and other
event materials; managing virtual events (Zoom setup,
behind-the-scenes help; Q&A management); securing honoraria
payments; reviewing and approving vendor invoicing. This position
will be in charge of coordinating several seminar and lectureship
series, including the OEB Seminar Series, the Prather lectures
organized in collaboration with the Molecular and Cellular Biology
(MCB) department, and the Plant Biology Initiative’s annual
symposium. The Events Coordinator will also work closely with the
OEB Diversity, Inclusion and Belonging (DIB) Committee members to
support DIB specific events and initiatives. Additionally, this
position will oversee or contribute to special projects as required
and will perform other relevant duties and responsibilities as
assigned to support the OEB department and affiliated institutions.
This position is fully on-campus.
Faculty of Arts and Sciences
We are an equal opportunity employer and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
Ability to lift/move at least 50 lbs. required (involves setting up
and breaking down chairs, tables etc.).
The health of our workforce is a priority for Harvard University.
With that in mind, we strongly encourage all employees to be
up-to-date on CDC-recommended vaccines.
Commitment to Equity, Diversity, Inclusion, and
Harvard University views equity, diversity, inclusion, and
belonging as the pathway to achieving inclusive excellence and
fostering a campus culture where everyone can thrive. We strive to
create a community that draws upon the widest possible pool of
talent to unify excellence and diversity while fully embracing
individuals from varied backgrounds, cultures, races, identities,
life experiences, perspectives, beliefs, and values.
We invite you to visit Harvard’s
Total Rewards website
to learn more about our outstanding
benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per
year (3 weeks for support staff and 4 weeks for
administrative/professional staff), 12 accrued sick days per year,
12.5 holidays plus a Winter Recess in December/January, 3 personal
days per year (prorated based on date of hire), and up to 12 weeks
of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and
vision benefits, disability and life insurance programs, along with
voluntary benefits. Most coverage begins as of your start
- Work/Life and Wellness: Child and elder/adult care
resources including on campus childcare centers, Employee
Assistance Program, and wellness programs related to stress
management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with
contributions from 5% to 15% of eligible compensation, based on age
and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program
including $40 per class at the Harvard Extension School and reduced
tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90%
reimbursement up to $5,250 per calendar year for eligible courses
taken at other accredited institutions.
- Professional Development: Programs and classes at little
or no cost, including through the Harvard Center for Workplace
Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options
handled through the Parking Office, including discounted parking,
half-priced public transportation passes and pre-tax transit
passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access
to Harvard athletic and fitness facilities, libraries, campus
events, credit union, and more, as well as discounts to various
types of services (legal, financial, etc.) and cultural and leisure
activities throughout metro-Boston.