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Senior Administrative Assistant to the College of Engineering

Embry-Riddle Aeronautical University
Florida, United States
Salary Not Specified
Start date
Oct 25, 2023
Job Description

About Embry-Riddle Aeronautical University:

At Embry-Riddle, we take pride in our position as the world's largest and most comprehensive university dedicated to aviation and aerospace. Located in Daytona Beach, Florida, and Prescott, Arizona, our residential campuses offer a prestigious educational experience. However, our commitment to education knows no borders as our Worldwide Campus expands our reach globally, providing a world-class education online and at approximately 110 locations across the United States, Asia, Europe, and Central and South America. This breadth of reach ensures that students can access our exceptional programs without geographical limitations.

With a history spanning nearly a century, we have continually adapted to the dynamic needs of the industries we support. In the Academic Year 2022-23, we welcomed over 11,100 students to our residential campuses and over 19,000 students at our worldwide campus.

Join our global community and embark on a journey of academic excellence and limitless possibilities. Employees working more than 30 hours a week can enjoy medical, dental and vision benefits, an amazing retirement plan with immediate vesting that includes a 6% gift and up to 4% match, free tuition for employees and their immediate family members, and a generous personal leave program. To find out more about our benefits and why ERAU has been named a “Great College to Work For” for 13 consecutive years, visit our careers page .

The Opportunity:

Embry-Riddle is now hiring a Senior Administrative Assistant to the College of Engineering (COE) at the Daytona Beach Campus. Reporting to the Senior Associate Dean, the Senior Administrative Assistant is responsible for the following:
  • Serve in a leadership role for all COE department staff, with a focus on staff development for administrative staff. Provide servant leadership (including those without reporting lines to the College level) through collaborative consensus building, cooperation, and collaboration towards shared goals. Coordinate resources and training in a supportive role for all staff in the COE.
  • Provide administrative support for the Senior Associate Dean and other Associate Deans, including but not limited to: schedule and coordinate appointments and travel arrangements, maintain files and records, provide technical support for meetings, make meal arrangements if needed, make purchases, schedule/coordinate visitor activities, process purchase orders, budget transfers, expense reports, and track operating expenses.
  • Support budget transfers, journal entries and other routine fiscal transactions, interfaces with the university budget office. Prepare and submit purchasing requests for the Dean’s office, MicaPlex Projects, and COE purchases. Process transactions on new faculty Startup accounts including equipment, stipends, and student assistant contracts. Meet with faculty to explain Startup funding.
  • Coordinate and process capital equipment purchases for the college (academic and research based), including: interfacing with faculty to obtain required equipment information; interfacing with relevant university offices as needed, prepare required paperwork following university procedure.
  • Coordinate COE events such as Orientation, Preview Day, Faculty Retreats, Academic Awards, Open House, Family Weekend, E-week, Commencement, and secondary support for Industry Advisory Board Meetings. Schedule tours for Lehman Building, Wind Tunnel, EFRC and MicaPlex. Serve as liaison with upper administrative offices and coordinating department activities for the events; communicate event activity plan to Dean, Associate Deans, Department Chairs and Department Administrators; coordinating displays; lab and classroom visits; signage, etc.

Required Qualifications:
  • Associate's degree or completion of program of 18+ months after high school.
  • 10+ years of related administrative work experience.
  • Acts with wisdom and discretion, observing confidentiality and building trust.
  • Works independently and with maturity, making good executive decisions and recognizing when external input is needed.
  • Strong interpersonal skills; ability to handle complex interpersonal interactions with maturity and grace.
  • Mastery of technology tools such as Office 365, Teams, SharePoint, Scheduler, etc.

Embry-Riddle values diversity: we respect the rights and property of all individuals, regardless of gender, race, ethnicity, national origin, age, physical disability, economic background, sexual orientation, or religious belief. We believe in a community where all members are welcome, and individuals or groups are free from harassment. We strongly encourage individuals from populations traditionally underrepresented and underserved in STEM – women, Black, Latinx, Native Americans, persons of all gender identities and/or sexual orientation – to apply.

Equal Opportunity

Embry-Riddle Aeronautical University is an affirmative action/equal opportunity employer and does not discriminate on the basis on race, color, religion, gender, age, national origin, handicap, veteran status, or sexual orientation.

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