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Academic Administrative Assistant - Team North

Employer
St. Olaf College
Location
Minnesota, United States
Salary
Salary Not specified
Start date
Oct 23, 2023

Job Details



Academic Administrative Assistant - Team North

St. Olaf College


Job no: 492445
Work type: Staff
Location: Northfield
Categories: Administrative Support

Essential Job Duties: Support department chairs, program directors, and faculty Provide administrative support to ensure efficient operation of office Monitor, manage and reconcile budgets Assist with accessing, manipulating and preparing of presentation data needed for departmental and program planning, assessment, accreditation, and grant writing Assist chairs and search committees with all phases of tenure-track and term faculty recruitment and hiring Assist with design of class & lab schedule Provide orientation for faculty, basic classroom technology support, course materials as requested, and travel coordination Liaise with IT and perform basic troubleshooting for faculty members

Essential Job Duties:


Support department chairs, program directors, and faculty

  • Provide administrative support to ensure efficient operation of office
  • Monitor, manage and reconcile budgets
  • Assist with accessing, manipulating and preparing of presentation data needed for departmental and program planning, assessment, accreditation, and grant writing
  • Assist chairs and search committees with all phases of tenure-track and term faculty recruitment and hiring
  • Assist with design of class & lab schedule
  • Provide orientation for faculty, basic classroom technology support, course materials as requested, and travel coordination
  • Liaise with IT and perform basic troubleshooting for faculty members

Oversee organization of department

  • Keep records, order supplies, maintain equipment, manage bulletin boards and shared spaces
  • Maintain department website, social media and newsletter
  • Advertise student opportunities and organize materials
  • Assist with logistics, preparations and publicity for all meetings and events sponsored by departments and programs
  • Hire, train, supervise and approve timesheets for student workers including tutors and teaching assistants

Collaborate and maintain relations with departments across campus

  • Report building concerns and needs to Facilities
  • Attend Academic Administrative Assistant (AAA) meetings and training sessions
  • Provide support to and serve as a backup to other AAAs, departments and programs as needed

Other Duties

  • Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community
  • Complete and meet deadlines for required training and performance management cycle
  • Perform other duties as assigned


Work Schedule:
Term: Mid-August to Mid-June
Shift: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by the Academic Department Chair and relevant supervisor.

Required Qualifications:
Education: High school diploma or equivalent
Experience: 1+ year of office or administrative experience, or relevant experience

Preferred Qualifications:
Education: Bachelor's Degree
Experience: 3+ years office or administrative experience; experience working in an academic environment

Pay Rate: $21.63 per hour

Please review the job description here:

https://drive.google.com/file/d/1cWB10UmU1MT50CKxSWloX3jhMVRVn_5u/view?usp=sharing

 

Who We Are:

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff employees. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, restored, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul. 

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package including a 9% company retirement match, company monthly contributions to a retirement healthcare account, company contributions to eligible employee's health savings account, significant tuition discount (up to 80% off) at ACM and ELCA colleges and universities for employee's children, and generous paid time off. For a full review of benefit offerings, see the summary of the benefits program here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

 

A summary of the Flexible Work Policy: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our DEI page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

 

The college strongly recommends that incoming students and new employees complete the primary COVID vaccine series before beginning their studies or work on campus, and that all members of our campus community remain up to date with COVID vaccines, per CDC guidance

 

St. Olaf College is an equal employment opportunity employer. The College is committed to providing an inclusive and welcoming environment for all members of our community. With regard to its hiring and employment practices, the College prohibits all forms of discrimination and harassment based upon an individual's legally protected status including race, color, creed, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance.

 

For Staff Application Assistance:
employment@stolaf.edu
507-786-3068

For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356

Title IX Contact Information:
Pamela McDowell, Title IX and Section 504 Coordinator
1520 St. Olaf Avenue, Tomson Hall 180
Northfield, MN 55057
507-786-3465
mcdowell@stolaf.edu



To apply, please visit: https://careers.pageuppeople.com/1089/cw/en-us/job/492445



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Company

St. Olaf College

One of the nation’s leading liberal arts colleges, St. Olaf serves 3,000 students, ranks #1 among U.S. colleges for the number of students studying abroad, and celebrates carbon-free electrical power.  Its mission is to challenge students to excel in the liberal arts, examine faith and values, and explore meaningful vocation in an inclusive, globally engaged community nourished by Lutheran tradition.  The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, restored, historic river town of 20,000 located 45 minutes south of the Twin Cities.

A St. Olaf education embraces the entire undergraduate experience. Students learn not only in the classroom, but also in residence halls, rehearsal rooms, practice fields, worship services, student employment, and community organizations. These diverse learning opportunities work together to help students achieve a comprehensive set of college-wide learning goals.

At St. Olaf College we are dedicated to creating an inclusive and globally engaged community. We believe in fostering different identities, beliefs, and traditions because our differences make us stronger. St. Olaf strives to promote cultural diversity and multicultural understanding and create a campus where individuals of all backgrounds feel accepted and supported. We encourage applications from candidates committed to the enrichment of our diverse community.

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