Position Details

Position Information

Posting date

10/20/2023

Closing date

Open Until Filled

Yes

Position Number

1128658

Position Title

Administrative Assistant

Department this Position Reports to

Student Time Away

Hiring Range Minimum

$20.25

Hiring Range Maximum

$25.25

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Part Time

Scheduled Months per Year

12

Scheduled Hours per Week

20

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

The Administrative Assistant plays a pivotal role in providing initial contact for students within the department. This role coordinates essential administrative support, facilitating communications, maintaining databases, and streamlining departmental operations.

Description

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Two plus years of office experience in a related field, with some degree of autonomy.
• In-depth knowledge of office procedures.
• Strong organizational and planning skills and ability to set priorities.
• Highly proficient with computer applications.
• Excellent communication and interpersonal skills.
• Initiative, sound judgment and ability to work independently.
• Proven ability to maintain confidentiality.
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Bachelor’s degree preferred.
• Higher Ed experience strongly preferred.

Department Contact for Recruitment Inquiries

Kyle Hastbacka

Department Contact Phone Number

Kyle.M.Hastbacka@dartmouth.edu

Department Contact for Cover Letter and Title

Kenya Tyson, Senior Associate Provost

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/71179

Key Accountabilities

Description

Administrative Support

• Serves as the primary administrative support to departmental staff.
• Coordinates department publicity activity including work in multiple media, such as drafting emails, brochures, and newsletters.
• Assists with outreach activities, programs, and workshops.
• Organizes student information, as needed, in a timely manner.
• Coordinates event programming for departmental staff.
• Manages shared office space.

Percentage Of Time

50

Description

Reception

• Serves as the primary point of contact representing the department to the institution and external constituencies.
• Schedules student appointments for Director of Student Time Away.
• Retrieves and readies student files for appointments.
• Answers phones and responds to e-mails.

Percentage Of Time

25

Description

Data Management

• Establishes and maintains department electronic files and databases (student contact and departmental information) to ensure accuracy and accessibility of information.
• Compiles reports reflecting data (contained within above files/databases) pertaining to termly and annual student contact activity.
• Updates/maintains student database information.

Percentage Of Time

25

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • abilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Handshake
   • Other (Please specify below)
2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Additional Document #1