The University of Pennsylvania, the largest private employer in
Philadelphia, is a world-renowned leader in education, research,
and innovation. This historic, Ivy League school consistently ranks
among the top 10 universities in the annual U.S. News & World
Report survey. Penn has 12 highly-regarded schools that provide
opportunities for undergraduate, graduate and continuing education,
all influenced by Penn's distinctive interdisciplinary approach to
scholarship and learning. As an employer Penn has been ranked
nationally on many occasions with the most recent award from Forbes
who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of
Philadelphia. The University is situated on a beautiful urban
campus, with easy access to a range of educational, cultural, and
recreational activities. With its historical significance and
landmarks, lively cultural offerings, and wide variety of
atmospheres, Philadelphia is the perfect place to call home for
work and play.
The University offers a competitive benefits package that includes
excellent healthcare and tuition benefits for employees and their
families, generous retirement benefits, a wide variety of
professional development opportunities, supportive work and family
benefits, a wealth of health and wellness programs and resources,
and much more.
Posted Job Title
Job Profile Title
Associate Director C, Arts and Media, Performing Arts
Job Description Summary
Reporting to the Director of Production, the Production Manager is
responsible for the successful planning, coordination, and
implementation of assigned productions in Penn Live Arts venues,
on-campus university partner venues, and external venues in the
greater Philadelphia area. These productions fall within a range of
programming streams including Penn Live Arts Presents, university
rentals and events, cocurricular and extracurricular student
performing arts, and external rentals.
This position works in concert with the entire production
management and operations teams to fulfill Penn Live Arts'
program-related and stakeholder goals through the larger lens of
staff and budget sustainability, balancing the needs of numerous
and disparate programming and revenue streams.
The primary focus of this role is to provide onsite hands-on
frontline production management and operations coordination for all
assigned programming within Penn Live Arts. This includes, but is
not limited to: planning, communication, and coordination of all
event requirements with the appropriate parties, establishing
advance communications with visiting companies and artists;
establishing and negotiating production requirements, negotiating
shared light plots between different artists and/or clients,
coordinating equipment rentals, coordinating staffing schedules and
labor requests, securing and delivering artist hospitality needs;
and internal communication and data management via Artifax
(event/venue management software) and the PLA operations
This position will assist in hands-on capacities including:
creating lighting plots (Vectorworks) and lighting paperwork
(Lightwright), basic light board programming (ETC Eos Family),
basic QLab programming, AV set up and operation, as well as event
crew duties as staffing and workload needs warrant.
The Production Manager will - depending on the event type and venue
- supervise the work of internal Penn Live Arts technical staff,
student workers, non-union over-hire technicians, IATSE Stagehand
and Wardrobe workers, and Teamster loaders.
Management & Planning
- Work collaboratively with the operations team, coordinating and
communicating venue activities with appropriate
- Review and edit presenting artists' technical riders in concert
with Director of Production and contracting office.
- Serving as primary event lead for assigned productions and
events, coordinate on-site production staffing and performance
coverage as required.
- Provide guidance and excellent customer service to Penn's
students, faculty, staff, and visiting artists in the planning and
implementation of their PLA-managed productions and
- Prepare production estimates for programming office and work
with Director of Production to compile estimates for season
- Prepare cost estimates for rental events as requested - work
collaboratively with the Events & Guest Services team to
facilitate rentals and guest events.
Production Advance & Communication:
- Coordination of facility, production, rentals, and the
purchasing of minor equipment and supplies in support of all
internal and external client events. Consult on capital upgrades as
- Advance coordination of technical details for all assigned
events, including communication with producers, artists, clients
and technical representatives including: technical rider reviewing
and editing; ensuring timely creation and completeness of all event
details to meet all contracting, invoicing, and scheduling
deadlines; create event-by-event production budget estimates and
subsequent control of expenditures to stay within budgeted
- Data management in event management platform (currently
- Inventory and preventive maintenance management in Asset Tiger
- Staffing schedule and shift management in
Establish schedules, production requirement, and the creation and
distribution of technical documents:
- Execution and distribution of venue and technical drawings,
creation of lighting paperwork, and other technical
- Create production spending reports as needed for budget
close-out or grant reporting purposes
- Create cost estimates for rental events as needed
- Co-coordination of IATSE, Teamster, and Wardrobe staffing and
AC, and Over hire crew associated schedules. Ensure timely
submission of union hours to meet payroll deadlines.
- A Bachelor's Degree in Technical Theater, Production
Management, or a similar field of study, and 3 to 5 years of
demonstrated successful experience managing university or
professional performing arts facilities; or equivalent combination
of education and experience, are required. 7-10 years of experience
- Proven knowledge of theatrical lighting equipment and design
techniques, including familiarity of and adherence to USITT and
industry standards for theatrical lighting and stagecraft
- Fluency with both Vectorworks and Lightwright software is
- Priority will be given to those candidates with a current
background in Production Management or Technical Direction, and who
possess strong personnel, time, and budget management skills.
Comfort with Artifax, EMS, R25 or similar event management database
systems, as well as Windows and Microsoft Office products is
- Direct experience with managing union professionals (IATSE and
Teamsters) is highly preferred.
- Penn adheres to a policy that prohibits discrimination on the
basis of race, color, sex, sexual orientation, gender identity,
religion, creed, national or ethnic origin, citizenship status,
age, disability, veteran status, or any other legally protected
Job Location - City, State
- A Cover Letter and Resume/CV are required to be considered for
this position. Please upload your Cover Letter where it asks you to
upload your Resume/CV; multiple documents are allowed.
Department / School
Penn Live Arts
$51,824.00 - $58,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications,
experience, skills, and education as they directly relate to the
requirements of the position, as well as internal and market
factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis
of race, color, sex, sexual orientation, gender identity, religion,
creed, national or ethnic origin, citizenship status, age,
disability, veteran status, or any other legally protected
Background check required after a conditional job offer is made.
Consideration of the background check will be tailored to the
requirements of the job.
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement—and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Annenberg-Center/Production-Manager_JR00081436