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Application Analyst, Vice President Administration and Treasurer Area

Washburn University
Kansas, United States
Salary Not Specified
Date posted
Oct 19, 2023

Job Details

Position Title: Application Analyst, Vice President Administration and Treasurer Area

Department: Information Technology Services

Advertised Pay: Upper $60,000's

Campus Location: Washburn University

The screening committee will review eligible applications submitted and schedule interviews until the position is filled.

Position Summary: The Application Analyst is responsible for providing operational support for University business applications and to the users of those applications. This includes development, testing, troubleshooting, and ongoing support of the chosen software system (currently Ellucian Banner) and related/partner applications as well as the creation and support of various business process solutions, operational reports, and system integrations. This position works closely with both ITS and functional areas to identify, analyze, and meet the business needs of the University using available technologies.

The Application Analyst is responsible for and assigned to primarily support one of the following areas:
• Vice President of Administration and Treasurer (shared responsibility for Human Resources, Payroll, Purchasing, Budget, and Finance) functions in the appropriate software
• Admissions Office in its use of Admissions and Enrollment Management software modules
• Financial Aid Office in its use of Financial Aid software modules
• Registrar Office and the Student software module and the areas of campus that use it

This position has the opportunity to work a hybrid schedule of on-campus and remote (as long as the incumbent resides within the state of Kansas) after the initial training period based on the needs of the department.

Essential Functions:
• Interact with functional users via telephone, email, and meetings to provide end-user support for the administrative information systems software.
• Examine job functions and analyze the security needs of individuals authorized by area heads to access the administrative information software. Recommend the appropriate security classes to the appropriate staff.
• Communicating with other Application Analysts, and analyzing the impact of assigned modules on other areas of the administrative information system software to make configuration decisions providing for non-problematic integration of modules.
• Monitor patches and upgrades of the administrative information systems software and other integrated software, informing areas of needed patches/upgrades to keep the modules current and reliable.
• Analyze data integrity issues and determine appropriate steps to clean up data to maintain the integrity of the system.
• Develop scenarios in test mode to replicate problems/errors and design possible solutions through the testing of alternatives.
• Test/troubleshoot software integrated with the administrative information systems software.
• Collaborate with Systems Administrator staff, the Database Administrator and/or vendors to install, update and configure partner applications and integrations to ensure software meets the needs of the functional areas.
• Collaborate with appropriate staff to make necessary changes to the production database after appropriate testing and sign-off from the appropriate area head.
• Document application services processes to establish and modify backup procedures for use by other Application Analysts.
• Consult listservs, release guides and vendor online support, and communicate with other educational institutions to identify and research solutions to problems in administrative information systems software.
• Research features of future versions of administrative information systems software to assess their impact on functionality, including self-service, to plan for future implementation. Provide high-level summaries of new features to the supervisor for making decisions about future projects.
• Develop specifications for queries/reports and write corresponding SQL scripts to generate queries/reports/extracts. Check the output for reasonableness.
• Document query/report criteria and reflect report criteria with the report through meaningful titles and column headings or other annotations where necessary.
• Collaborate with other Application Analysts and Strategic Analysis, Research and Reporting (SARR) to standardize data definitions and minimize duplication of code.
• Analyze the needs of functional users, and develop and document applications/solutions to meet these needs.
• Together with ITS staff, create testing scenarios for the applications being implemented.
• Test to see if applications/solutions meet the required specifications.
• Collaborate with other Application Analysts to develop reference materials for the application services software.
• Inform staff on the technical usage of modules in the administrative information systems software.
• Provide backup training for other Application Analysts on the general navigation of administrative information systems software.
• Provide backup for other Application Analysts and the department’s supervisor tasks.
• Serve as an Information Technology Services representative on project teams as assigned.
• Document issues and known solutions using ticket-tracking software.
• In addition, the application analyst may be assigned the responsibility to support one or more of the following tools, dependent on the specific area of focus or required tool:
Dynamic Forms, Imaging, Argos reporting, FormFusion, IntelleCheck, Experience, and other systems yet to be adopted for Travel and Budget management.
• Performs additional job-related duties as assigned or as appropriate.

Required Qualifications:
• A post-secondary degree in Computer Information Systems or Computer Science OR two years of experience based on a combination of relevant post-secondary education and closely related information technology work experience.
• One year of experience creating SQL database queries using TOAD, Access, SQL Developer, Brio/Hyperion or any similar query tool.
• Demonstrated effective interpersonal and communication skills.
• Prove effective problem-solving and analytical skills.

Preferred Qualifications:
Experience with any of the following:
Travel and expense management systems
PL/SQL coding
Integrated database information systems
Student Information Systems (SIS) and/or financial aid systems
Enterprise Resource Planning (ERP) systems
Customer Relationship Management (CRM) systems
Finance, Budgeting, and/or Human Resource systems
Enterprise Content Management (ECM) systems
Institutional research and/or operational reporting
Operational data store and/or data warehouses
Workflow, automation, electronic forms, scanning/imaging
Ellucian Higher Education (Banner) software
Ellucian CRM Recruit
Ellucian Degree Works
Ellucian Experience
Ellucian Ethos
Evisions MAPS (Argos, FormFusion, IntelleCheck) software
Dynamic Forms
OpenText ApplicationXtender

Full time Exempt Mon-Fri 8am-5pm
Background Check Required


Washburn University

Washburn is a top-notch university in an urban setting where students are becoming their best selves.

Nestled in the heart of Topeka - the capital city with about 127 thousand residents - Washburn offers students from small towns a big-city feel, while providing students from major metropolitan areas a more manageable environment.

Washburn's beautiful campus - on 160 acres - is easy to navigate with state-of-the art facilities. Our Tech campus on Huntoon offers industry-standard programs leading to in-demand jobs. And with our low student/faculty ratio and small classes, you're going to get to know your professors. 

Internally, we're organized into five schools, the College of Arts & Sciences, the School of Applied Studies, the Business School, the School of Nursing, the School of Law and the Washburn Institute of Technology (Washburn Tech.)

Our mission is to provide opportunities for our students to realize their full potential; we can't do it without our dedicated faculty and staff. 

Washburn University employs more than one thousand faculty and staff on our campuses throughout Topeka. We strive to offer competitive wages, an excellent benefits program, supportive culture and healthy work/life balance. Washburn seeks to create an environment that reflects our core values: integrity, excellence, inclusion, accountability, respect, collaboration and innovation.

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