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Library Associate – Acquisitions Section

Employer
New Mexico Highlands University
Location
New Mexico, United States
Salary
Salary Not Specified
Start date
Oct 20, 2023

Position Details

Position Information

Position
Library Associate – Acquisitions Section

Full Time/Part Time
Full Time

Job Type
Regular

Position Summary

The Library Associate acquires, receives, and process materials necessary to support the instruction, research and public services programs outlined by the University and the Library. The Library Associate is responsible for copy cataloging various types of materials and organizing/prioritizing work.

Duties and Responsibilities
  • Oversee the book budget by using automated library systems, ChromeRiver, Banner and other needed software;
  • Prepare check requests, purchase requisitions and purchase orders, and reconcile invoices;
  • Place orders with vendors using our library systems software;
  • Oversee work-study students for acquisitions and cataloging;
  • Order division supplies;
  • Correspond and communicate with vendors;
  • Perform searches in OCLC and LIBROS (Library OPAC );
  • Oversee the physical preparation of materials, book covers, security stripes, bar-coding, stamping, placing appropriate labels;
  • Prepare monthly and as-needed financial reports;
  • Train and schedule technicians, clerical workers and student assistants;
  • Edit fund and acquisitions data in our online catalog;
  • Develop and maintain current acquisitions procedures;
  • On a rotational basis, provide assistance at the Reference Desk well as provide research assistance to patrons in-person and via phone, mail, email, videoconference, and chat;
  • Facilitate access to the Library’s collection through the LIBROS consortium’s integrated library system ( ILS ), by providing descriptive bibliographic records of the collection, primarily organized by subject classification;
  • Assist with adding, editing, replacing or deleting Integrated Library System ( ILS ) records and item records to make complete bibliographic information available to library patrons;
  • Maintain and improve access to Library materials by updating and correcting bibliographic and item records;
  • Keep statistics on library tasks performed each month;
  • Assist librarians in maintaining a quality catalog;
  • Attend workshops, take online courses, and use available resources to develop job skills;
  • Maintain regular attendance;
  • Perform any other library related activity as instructed by the Collection and Instruction Librarian.
Minimum Job Requirements

EDUCATION : Bachelor’s Degree from accredited university.
EXPERIENCE : Two (2) years of library, clerical, or customer service experience.

Preferred Qualifications

EXPERIENCE :
  • Library experience in Acquisitions
  • Experience or classes in original and/or copy cataloging
Special Conditions for Eligibility
  • Willing to work evenings, weekends, odd hours, and holidays as required;
  • Occasional travel is required.
Knowledge, Skills, and Abilities
  • Use of bibliographic library systems;
  • Windows-based operating systems; Microsoft office products;
  • Ability to demonstrate excellent analytical, problem-solving and organizational skills;
  • Strong interpersonal and communication skills, both oral and written;
  • Supervisory experience;
  • Demonstrate a commitment to working in a team environment as well as commitment to diversity, continuous improvement and the university philosophy;
  • University’s accounting procedures;
  • Library of Congress subject headings and classification schedules;
  • Standard library routines and procedures;
  • Ability to train technicians, clerical workers or student assistants;
  • Bibliographic utilities such as OCLC and library automation systems;
  • Detail-oriented with ability to work with accuracy and speed;
  • Ability to work independently and perform well with others.
Physical Demands

Sitting ……………………………………………..…………………………..…Frequently
Standing……………………………………………………………………..…..Occasionally
Walking.…………………………………………………………………..……..Occasionally
Bending………………………………………………………………..…..…….Occasionally
Squatting………………………………………………………..……………….Occasionally
Climbing …………………………………………………………..………..….Occasionally
Kneeling ………………………………………………………….…………….Occasionally
Lifting up to 40 pounds……………………………………………………..….Occasionally
Repetitive hand motions, prolonged use of computer………..……Frequently

Working Environment

Work is performed in a typical interior/office work environment.
Work with frequent interruptions.
Work in dirty/dusty conditions occasionally
Occasionally work around fumes/odors

Pay Rate
42,140.80

Work Location/Campus Center
Las Vegas, NM Campus

EEO Statement

New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

For disabled access or services call 505-454-3242 or email hr@nmhu.edu

Visit the link below for more information regarding affirmative action and equal opportunity:
Equal Employment Opportunity is THE LAW

Posting Detail Information

Posting Number
AS795P

Open Date
10/20/2023

Close Date

Open Until Filled

Special Instructions to Applicant

Quick Link
https://nmhu.peopleadmin.com/postings/8742
Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/ Letter of Interest
  3. Unofficial Transcripts Conferring Required Degree
Optional Documents

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