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Program Coordinator

University of Texas at El Paso
Texas, United States
Salary Not specified
Date posted
Oct 19, 2023

Program Coordinator

Job ID: 10805
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

FLSA Status


Posting End Date

Open until filled.

Earliest Start Date

As soon as possible.


Commensurate with experience and education.

Hours per Week

40.00 Standard from 8:00 AM to 5:00 PM

Flexibility to work occasional evenings and/or weekends.

Hiring Department

VPSA- Dean of Students

Please Note

The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.

Required Application Materials

A resume, cover letter, and a list of 3 professional references are required to apply.

Please submit all documents in a single PDF file to be considered

Purpose of Position

The Program Coordinator for the Dean of Students Office provides oversight to student travel requests and strong educational, awareness, and prevention focused programming (i.e. Hazing Prevention Week and Alcohol Awareness Week) that enhances student learning and campus life at The University of Texas at El Paso. As one of the nation's premier Hispanic Serving Institutions, UTEP provides an unparalleled professional opportunity to work with a dynamic and talented student population in a vibrant urban setting.

Essential Functions

Coordinates administrative procedures for information processing for the student travel registry system (i.e. Terra Dotta software) to ensure all students have submitted the proper documentation to successfully travel on behalf of a university department or student organization, record maintenance, funding compliance; compiles, verifies and prepares materials and information to train all faculty, staff, and students to utilize the study travel registry system; comply with required reports, surveys, analysis; administers establishes recordkeeping procedures and monitors records for appropriate information retention.

May assist with grant writing functions to include researching/identifying funding opportunities for Hazing Prevention and Alcohol Awareness programming and generating required documentation.

Coordinates assigned activities for Hazing Prevention and Alcohol Awareness and use of appropriate resources; coordinates with a cross-functional team inclusive of Student Affairs departments, Academic Affairs departments, and Athletics others to analyze areas, satisfy planning needs, and document program effectiveness and compliance with appropriate guidelines; works to remove barriers that impede continuous improvement.

Serves as an advocate for the prevention and awareness programs to obtain support for the programs both within the department and in the University community; designs and creates systems to address specific programmatic goals.

May review and analyze practices and procedures; makes recommendations to ensure established standards are met.

Provides workshops and training sessions to faculty, staff, and students to explain the use and function of the student travel registry to promote cooperation and understanding.

Promotes and consults on establishing departmental mission, planning and policy documents, special programs, and improving or restructuring existing programs.

Coordinates communication efforts/marketing plans for all programmatic areas by researching and releasing information, through multimedia outlets, to faculty, staff, and students; develops brochures, newsletter, flyers, booklets, and other publications for internal and external use.

Evaluates effectives of support functions and recommends changes.

Supervises the Master's Assistant who is responsible for reviewing travel requests and scheduling appointments with faculty, staff, and students for additional support. Assists with identifying support staff needs and recruits; selects and trains personnel; implements disciplinary actions as needed.

Plans and coordinates special events (workshops, seminars, open houses, etc.) for the student travel registry and all awareness and prevention programming.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Must be available for evening and weekend work as the job may require.

May serve on division and campus-wide committees.

Some travel may be required.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education required: Bachelor's degree from four year college or university within area of assigned responsibility.

Minimum Experience required: Four years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Working Conditions

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

EO/AA Statement

In keeping with its Access and Excellence mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at

To apply, visit


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