El Paso, TX
Posting End Date
Open until filled.
Earliest Start Date
As soon as possible.
Commensurate with experience and education.
Hours per Week
40.00 Standard from 8:00 AM to 5:00 PM
Flexibility to work occasional evenings and/or weekends.
VPSA- Dean of Students
The primary accountabilities below are intended to describe the
general content of and requirements of this position and are not
intended to be an exhaustive statement of duties. Incumbents may
perform all or some of the primary accountabilities listed below.
Specific tasks or responsibilities will be documented in the
incumbents' performance objectives as outlined by the incumbents'
immediate supervisor or manager. This position is
security-sensitive and subject to Texas Education Code §51.215,
which authorizes the employer to obtain criminal history record
information. Must possess a valid driver's license issued by the
State where the applicant resides and must be insurable as defined
in the UT System UTS 157, as applicable to the performance of
essential duties and responsibilities of the position.
Required Application Materials
A resume, cover letter, and a list of 3 professional references are
required to apply.
Please submit all documents in a single PDF file to
Purpose of Position
The Program Coordinator for the Dean of Students Office provides
oversight to student travel requests and strong educational,
awareness, and prevention focused programming (i.e. Hazing
Prevention Week and Alcohol Awareness Week) that enhances student
learning and campus life at The University of Texas at El Paso. As
one of the nation's premier Hispanic Serving Institutions, UTEP
provides an unparalleled professional opportunity to work with a
dynamic and talented student population in a vibrant urban
Coordinates administrative procedures for information processing
for the student travel registry system (i.e. Terra Dotta software)
to ensure all students have submitted the proper documentation to
successfully travel on behalf of a university department or student
organization, record maintenance, funding compliance; compiles,
verifies and prepares materials and information to train all
faculty, staff, and students to utilize the study travel registry
system; comply with required reports, surveys, analysis;
administers establishes recordkeeping procedures and monitors
records for appropriate information retention.
May assist with grant writing functions to include
researching/identifying funding opportunities for Hazing Prevention
and Alcohol Awareness programming and generating required
Coordinates assigned activities for Hazing Prevention and Alcohol
Awareness and use of appropriate resources; coordinates with a
cross-functional team inclusive of Student Affairs departments,
Academic Affairs departments, and Athletics others to analyze
areas, satisfy planning needs, and document program effectiveness
and compliance with appropriate guidelines; works to remove
barriers that impede continuous improvement.
Serves as an advocate for the prevention and awareness programs to
obtain support for the programs both within the department and in
the University community; designs and creates systems to address
specific programmatic goals.
May review and analyze practices and procedures; makes
recommendations to ensure established standards are met.
Provides workshops and training sessions to faculty, staff, and
students to explain the use and function of the student travel
registry to promote cooperation and understanding.
Promotes and consults on establishing departmental mission,
planning and policy documents, special programs, and improving or
restructuring existing programs.
Coordinates communication efforts/marketing plans for all
programmatic areas by researching and releasing information,
through multimedia outlets, to faculty, staff, and students;
develops brochures, newsletter, flyers, booklets, and other
publications for internal and external use.
Evaluates effectives of support functions and recommends
Supervises the Master's Assistant who is responsible for reviewing
travel requests and scheduling appointments with faculty, staff,
and students for additional support. Assists with identifying
support staff needs and recruits; selects and trains personnel;
implements disciplinary actions as needed.
Plans and coordinates special events (workshops, seminars, open
houses, etc.) for the student travel registry and all awareness and
Knowledge of all Microsoft Office software and able to learn and
use institutional software systems.
Must be available for evening and weekend work as the job may
May serve on division and campus-wide committees.
Some travel may be required.
Complies with all State and University policies.
Other duties may be assigned.
supervisory responsibilities in accordance with the organization's
policies and applicable laws.
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
Minimum Education required:
Bachelor's degree from
four year college or university within area of assigned
Minimum Experience required:
Four years of related
experience to the statement of duties and responsibilities; or
equivalent combination of education and experience.
The physical demands described
here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
: The work environment
characteristics described here are representative of those an
employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
The noise level in the work environment is usually moderate.
In keeping with its Access and Excellence mission, The University
of Texas at El Paso is committed to an open, diverse, and inclusive
learning and working environment that honors the talents, respects
the differences, and nurtures the growth and development of all. We
seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity /
Affirmative Action Employer. The University does not discriminate
on the basis of race, color, national origin, sex, religion, age,
disability, genetic information, veteran status, or sexual
orientation and gender in employment or the provision of services
in accordance with state and federal law. Discrimination on the
basis of sex includes an employee's or prospective employee's right
to be free from sexual harassment under Title IX of the Higher
Education Amendments of 1972.
For accommodation information for employees and applicants with
disabilities, please contact UTEP's Equal Opportunity Office at
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=10805&PostingSeq=1