Johns Hopkins, founded in 1876, is America's first research
university and home to nine world-class academic divisions working
together as one university.
Development and Alumni Relations (DAR)
supports Johns Hopkins’ focus on research, teaching and patient
care, and its role as a national and global leader in higher
education. We create and foster enduring relationships that result
in advocacy and philanthropic support for Johns Hopkins University
& Medicine; strengthening the institution through partnerships
with donors, alumni, volunteer leaders, faculty, students, staff,
The Fund for Johns Hopkins Medicine (FJHM)
is the dedicated development and alumni relations team supporting
the entities that comprise Johns Hopkins Medicine (JHM), including
clinical departments, hospitals, satellite clinics, and the School
of Medicine. We contribute to Johns Hopkins Medicine’s mission of
patient care, research, and education through securing
philanthropy, building and maintaining donor and alumni
relationships, and supporting institutional priorities. FJHM
partners closely with institutional leaders, faculty, and
clinicians to engage alumni, patients, donors, and prospects in
JHM’s work to advance medicine and improve the human condition. The
Director of Administration and Operations will play an integral
role in the ability to accomplish this mission.
Johns Hopkins University supports a flexible work model which
includes four different work modalities. This role has a hybrid
work arrangement with an onsite presence of 3 days per week. The
manager will confirm the team’s core onsite days where the
majority/all team members will work in the office. Employees who
travel on university business can count those days towards their
The Fund for Johns Hopkins Medicine has an opening for a
Development Coordinator to work in the Department of Surgery
Programs development office. This position requires a highly
professional individual to coordinate office services and perform
administrative and development activities for Surgery Programs. The
Development Coordinator will report to the Director of Development
and help manage the daily operations of a multifaceted fundraising
office. The Development Coordinator will support the Director of
Development focused on the mission of private sector fundraising
for research, patient care, and educational needs for the Johns
Hopkins Department of Surgery (SURG), Department of Plastic and
Reconstructive Surgery (PRCS), and Anesthesia and Critical Care
Medicine (ACCM), collectively referred to as “Surgery
The Development Coordinator will provide administrative/office
management support to the Director of Development, one Senior
Associate Director of Development, two Associate Directors, and one
Assistant Director of Development to ensure that the overall
management of the office and its events flow smoothly. Duties will
include communication with key stakeholders (patients, donors,
prospects, alumni, leadership, department chairs, faculty,
administrators, and professional colleagues) processing gifts and
acknowledgments, weekly reporting, and overall support with the
major gift lifecycle for Surgery Programs’ departments.
The Development Coordinator must be able to exercise independent
judgment in the resolution of administrative problems and perform
under pressure with a high degree of accuracy, diplomacy, and
confidentiality. The position also will require the Development
Coordinator to possess excellent written and verbal communication
skills and maintain excellent computer skills with a particular
interest in relationship management database programs.
Work independently and manage multiple
projects simultaneously. Determine administrative priorities within
Coordinate and assist Associate Director of
Development with management of the day-to-day operations of the
Build and maintain professional
relationships and effectively communicate with patients, donors,
prospects, alumni, leadership, department chairs, faculty,
administrators, and professional colleagues over the telephone,
virtually, in person, and in writing.
Handle and screen incoming telephone calls,
mail, emails, and voice mails in an efficient and organized manner.
Exercise independent judgment in the prioritization and resolution
of administrative problems.
Provide administrative support and manage a
conflict-free calendar of meetings and appointments for the
Director of Development including those held both internally and
Compose and edit letters, documents, and
other written materials.
Utilize computer networks, software, and
applications including Word, Excel, and PowerPoint for management
and production of heavy incoming and outgoing paper flow, prepare
presentations, and ensure an efficient office
Complete all reimbursements for the
Development Office staff through Concur, as well as requesting
checks for payment to vendors through SAP. Ensure that timely
payments are received for all parties involved.
Manage internal operations including
ordering office supplies, other special-order materials, and
equipment as needed. Maintain an organized filing
Coordinate travel for team members including
hotel and flight reservations, and any logistics that accompany the
reason for travel. Prepare itineraries and other documents needed
Perform additional duties as assigned by the
Director and Associate Director.
Process gifts for the SURG, PRCS, and ACCM
utilizing the VPOS/Paywire and JHAS systems in use by the Fund for
Johns Hopkins Medicine and Johns Hopkins University Development and
Alumni Relations. Work with budget administrators, Development and
Alumni Relations Business Services, and the Fund for Johns Hopkins
Medicine Finance and Development Operations office to create new
current use accounts.
Resolve any issues that arise pertaining to
Notify faculty of all gifts received and
draft thank you letters for department chairs and faculty members
so they can promptly acknowledge donors.
Triage inquiries relating to stock gifts and
estate distributions and serve as liaison with the Treasurer’s
Office, Office of Gift Planning, and appropriate offices within
Utilize relationship management system,
JHAS, on a daily basis to maintain the prospect/donor database,
update constituent information, and track gift and donor activity.
Develop a strong understanding of database procedures including
central clearance, research requests, and gift and financial
records. Prepare database reports for gift officers related to
financial records and donor prospect work.
Ability to perform various functions and
maintain thorough understanding of central clearance and research
requests, prospect tracking, gift and financial record maintenance,
name and address updates, and contact
Run weekly gifts and pledges report to
ensure gifts are deposited into correct accounts and maintain
campaign pledge/gift reports, and track and prepare pledge reminder
letters to Surgery Program donors.
Produce a variety of database reports by
department, physician, giving interest, geography, donor/non-donor,
and others as needed.
Participate in monthly team and prospect
strategy meetings. Collaborate with team members and partake in
discussions related to the projects/priorities of the
Represent Surgery Programs in the
Coordinators Roundtable and other institutional groups as
Assist with maintaining alumni lists for the
Departments of Surgery, Plastic and Reconstructive Surgery, and
Anesthesia and Critical Care Medicine.
Create and maintain mailing lists as needed
for solicitation mailings, newsletters and general correspondence.
Organize and assist with solicitation mailings. Document, maintain
and communicate pledges/gifts received for special campaign and
memorials to associated Departments and donor
Assists Director and major gift officers
with the stewardship and tracking of donors, including overseeing
special solicitation mailings, Thanksgiving and Winter Holiday
cards for development office and offices of the Chairs for Surgery
and Plastic and Reconstructive Surgery, birthday card mailings, and
gathering information to steward donors.
Work alongside Director, Senior Associate
Director, and Associate Directors to track new patient referrals
supplied to the development office through faculty
Assist Associate Directors in the planning,
implementation, and staffing of events, such as professorship
dedications, portrait unveilings, endowed lectureships, ceremonies,
and other events. Develop and maintain invitation lists, coordinate
mailings, and manage event responses.
High School Diploma or graduation
Three years related administrative
Additional education may substitute for
required experience, to the extent permitted by the JHU equivalency
Excellent interpersonal and oral
communication skills, and demonstrated effective writing and
editorial skills. Ability to work independently and as part of a
team; take initiative, be a self-starter, proactive problem solver,
and have perseverance; and maintain a high degree of
professionalism, diplomacy, and confidentiality.
Comfortable working in a complex,
multi-department organization and dynamic, fast-paced
Experience working with broadly diverse
groups of constituents such as patients, donors, prospects, alumni,
leadership, department chairs, faculty, administrators, and
professional colleagues preferred.
Ability to perform well under pressure
within time constraints with the highest degree of accuracy and
Strong organizational, mathematical, and
analytical skills, and ability to prioritize and manage more than
one project simultaneously required.
Strong computer literacy skills and the
aptitude to learn new software required. Possess excellent
word-processing and database management skills; significant PC
experience with a thorough working knowledge of Windows, Word,
Excel, Access, PowerPoint, and the internet. SAP knowledge
Ability to be flexible with scheduling as
this position may require occasional evening or weekend
Must be able to lift 25 pounds, and at
times, carry necessary equipment (i.e. lap top) and/or supplies
(events materials, signage, etc.)
Must be able to sit for eight hours, as
Must be able to stand for various lengths of
time, as needed.
Must be able to walk stairs, as
Must possess valid driver’s license and be
able to travel.
All applicants are expected to uphold the
university’s core values which includes diversity and inclusion.
All staff treat people with dignity and respect by being fair and
consistent. We demonstrate an open-minded approach to understanding
people regardless of their race, gender, age, national origin,
religion, ethnicity, disability status or other characteristics. We
show respect for the beliefs and traditions of others; encourage
and promote practices that support cultural diversity; and
discourage behaviors or practices that may be perceived as unfair,
biased, or critical toward people with certain backgrounds.
Classified Title: Development
Job Posting Title (Working Title): Development Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: Minimum: $18.00 - Maximum: $33.50 (targeted
salary: $46,000; commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday 8:30am-5:00pm
Exempt Status: Non-Exempt
Location: School of Medicine - East Baltimore Campus
Department name: 10003225-SOM Admin FJHM Surgery
Personnel area: School of Medicine
The referenced salary range is based on Johns Hopkins University’s
good faith belief at the time of posting. Actual compensation may
vary based on factors such as geographic location, work experience,
market conditions, education/training and skill level. Johns
Hopkins offers a total rewards package that supports our employees'
health, life, career and retirement. More information can be found
Please refer to the job description
above to see which forms of equivalency are permitted for this
position. If permitted, equivalencies will follow these
JHU Equivalency Formula: 30 undergraduate degree credits (semester
hours) or 18 graduate degree credits may substitute for one year of
experience. Additional related experience may substitute for
required education on the same basis. For jobs where equivalency is
permitted, up to two years of non-related college course work may
be applied towards the total minimum education/experience required
for the respective job.
**Applicants who do not meet the posted requirements but are
completing their final academic semester/quarter will be considered
eligible for employment and may be asked to provide additional
information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a
pre-employment background check. Johns Hopkins is committed to
hiring individuals with a justice-involved background, consistent
with applicable policies and current practice. A prior criminal
history does not automatically preclude candidates from employment
at Johns Hopkins University. In accordance with applicable law, the
university will review, on an individual basis, the date of a
candidate’s conviction, the nature of the conviction and how the
conviction relates to an essential job-related qualification or
All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, or status as a protected veteran.
If you are interested in applying for
employment with The Johns Hopkins University and require special
assistance or accommodation during any part of the pre-employment
process, please contact the Talent Acquisition Office firstname.lastname@example.org. For TTY
users, call via Maryland Relay or dial 711. For more information
about workplace accommodations or accessibility at Johns Hopkins
University, please visitaccessibility.jhu.edu.
The following additional provisions may
apply, depending on campus. Your recruiter will advise
The pre-employment physical for positions in
clinical areas, laboratories, working with research subjects, or
involving community contact requires documentation of immune status
against Rubella (German measles), Rubeola (Measles), Mumps,
Varicella (chickenpox), Hepatitis B and documentation of having
received the Tdap (Tetanus, diphtheria, pertussis) vaccination.
This may include documentation of having two (2) MMR vaccines; two
(2) Varicella vaccines; or antibody status to these diseases from
laboratory testing. Blood tests for immunities to these diseases
are ordinarily included in the pre-employment physical exam except
for those employees who provide results of blood tests or
immunization documentation from their own health care providers.
Any vaccinations required for these diseases will be given at no
cost in our Occupational Health office.
Note: Job Postings are updated daily and
remain online until filled.
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, or status as a
The successful candidate(s) for this position will be subject to a
pre-employment background check.
If you are interested in applying for employment with The Johns
Hopkins University and require special assistance or accommodation
during any part of the pre-employment process, please contact the
HR Business Services Office at email@example.com. For TTY
users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which
campus you will work. Your recruiter will advise
During the Influenza ("the flu") season, as a condition of
employment, The Johns Hopkins Institutions require all employees
who provide ongoing services to patients or work in patient care or
clinical care areas to have an annual influenza vaccination or
possess an approved medical or religious exception. Failure to meet
this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas,
laboratories, working with research subjects, or involving
community contact requires documentation of immune status against
Rubella (German measles), Rubeola (Measles), Mumps, Varicella
(chickenpox), Hepatitis B and documentation of having received the
Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include
documentation of having two (2) MMR vaccines; two (2) Varicella
vaccines; or antibody status to these diseases from laboratory
testing. Blood tests for immunities to these diseases are
ordinarily included in the pre-employment physical exam except for
those employees who provide results of blood tests or immunization
documentation from their own health care providers. Any
vaccinations required for these diseases will be given at no cost
in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until
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