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Associate Director of Finance, Technology, and Employment

Bates College
Maine, United States
Salary Not Specified
Start date
Oct 18, 2023

Job Details

Title: Associate Director of Finance, Technology, and Employment

Position Purpose:

Bates Dining, Conferences and Campus Events (DCCE) provides support for a self-operated student dining program, campus catering, retail dining options, vending, summer programs, one day programs, major campus events and non-student short term housing.

The Associate Director for Finance, Technology and Employment provides oversight, direction and strategic planning for the finance, technology, and employment needs of the DCCE operations. This individual has direct responsibility for internal/external billing, account receivables, accounts payable, timely and accurate financial analysis as well as reporting and payroll reconciliation. They provide guidance and oversight for the technology needs of the operations and in collaboration with the DCCE senior staff provide support to the hiring and maintenance of the workforce. Additionally, they work closely with the AVP for DCCE in the preparation of the annual budget, prepare monthly operating reports and work closely with the AVP for Financial Planning and Analysis on budget projections.

The Associate Director for Finance, Technology and Employment will be responsible for regularly reviewing the financial and employment practices, and technology needs of the DCCE operations and making recommendations to the AVP for DCCE. They will partner with fellow members of DCCE, the Accounting Department, Human Resources and Information Services to ensure effective and accurate utilization of departmental/institutional technology systems, proper accounting for financial activity, and that the highest standards of internal control are operational and effective.

The position calls for someone with the demonstrated ability to develop positive relationships with individuals and groups with varying backgrounds, perspectives, education and skills. Ability to work as part of a dynamic management team who embraces communication and inclusiveness is essential to success in this role. Exemplary organizational, time management, accuracy, negotiation and conflict resolution skills are a must as well as demonstrated computer proficiency and the ability to teach others.

Job Duties:

Financial Accounting
  • Ensures that accounts payables/receivables are processed in accordance with DCCE protocol/vendor agreements
  • Ensures internal/external billing is reviewed and processed
  • Ensures all credit card/debit card transactions are reviewed and processed
  • Oversees the student meal plan program to include access, exceptions and faculty/staff cost/schedule
  • Prepares monthly operating reports to include plate cost, number of days of inventory on hand, chemical costs, participation rates
  • Prepares customized budget reports as necessary
  • Ensures payroll is processed
  • Ensures student, per diem and benefited DCCE on-boarding is completed
  • Ensures applications are forwarded to appropriate hiring managers
  • Ensures hiring forms are completed
  • Participates in conversations about recruitment/retention strategies
Technology Oversight
  • Provides and coordinates support for CBORD and Kronos to include updates
  • Ensures that hardware/software needed by retail operations and student dining are current and formatted to meet evolving needs
Strategic Planning
  • Provides input for the strategic direction of the accounting and technology functions for the DCCE operations
  • In conjunction with the AVP for DCCE prepares the DCCE operating budget
  • Oversees and coordinates long term operational project which are consistent with the strategic plan
Additional Responsibilities
  • Promotes and values diversity and practices two-way communication.
  • Attends weekly management and MOD meetings, bi-weekly supervisor/manager meetings, monthly Dining, Conferences and Campus Events town meetings and weekly senior staff meeting
  • Ensures that a high level of awareness of safety is maintained. Reports all injuries within 24 hours.
  • Assists in other areas of the operation as needed.
Minimum Qualifications:

  • High School diploma required
  • Bachelor’s degree in a related field required
  • A valid Maine driver’s license
  • Minimum of six years of bookkeeping/accounting experience
  • Previous experience in a collegiate food setting desired
Skills and Knowledge
  • Commitment to customer service
  • Demonstrated ability to teach others
  • Exemplary organizational and time management skills are a must
  • Ability to multi-task
  • Understands and thrives in a high-volume environment
  • Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community

Bates College offers competitive salaries, excellent benefits (health, dental, sick leave, 24 days of vacation, 2 personal days, 13 paid holidays, dependent care subsidy, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug and smoke-free workplace.

Equal Employment Opportunity Statement:

Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.

Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at .

About Bates:

Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world.

Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin.

Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.

Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff.

The college is proud of deep roots in the Lewiston/Auburn community, Maine’s second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Advertised: Oct 18 2023 Eastern Daylight Time
Applications close:


.Bates College

Located in Lewiston, Maine, Bates is internationally recognized as a leading liberal arts college. We are proud to offer a highly personalized education that centers on deep and sustained interactions among students, faculty, and community. We are engaging the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.

When Bates opened in 1855, it was New England’s first co-ed college. Since then, we have admitted students no matter their nationality, race, religion, sex, or socio-economic status. While this openness was at the core of our founding identity and principles, it has been tested throughout time and requires us to constantly reflect upon and recommit to our mission.

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