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Grants Accountant (Multiple Positions)

Montclair State University
Montclair, New Jersey, United States
Salary Not Specified
Date posted
Oct 19, 2023

Job Details

  • Upload Resume or Curriculum Vitae for automatic population of information to the application.
  • The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
  • Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
  • In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years . You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description


Reporting to the Director of Grants Accounting, the Grants Accountant is responsible for maintaining continuous compliance with federal, state and industry requirements for accurate and timely reporting on expenditures of funds for a portfolio of assigned grants. This position is responsible for all post-award financial accounting & reporting for their assigned projects. This includes accounting, billing, receipting, reporting, and ensuring compliance with Federal and State regulations, sponsor/grantor requirements and Foundation activities.


  • Responsible for the prescribed implementation of procedures for internal controls: procedures and practices within the Grants and Restricted Accounting Department consistent with current GASB, FASB, and OMB Uniform Guidance Standards.

  • Understands and utilizes: Indirect Cost and Fringe Rates, long and short applications.

  • Performs processes to generate time and effort certifications consistent with OMB Uniform Guidance for faculty and others devoting effort to sponsored awards.

  • Monitors restricted and sponsored award accounts for reasonableness, allowability, allocability and consistent treatment of costs and initiates corrections as needed.

  • Determines the difference between exchange and non-exchange transactions as well as appropriate revenue recognition.


Financial Management System
  • Assists in the monitoring of grant related transactions recorded in the general ledger, making appropriate adjustments when needed.

  • Assists in managing the supporting tables within the finance system for grant accounting and initiates updates as needed.

  • Assists in system testing and coordination of testing with department workflow.

  • Employs reporting tools to generate financial reports.

  • Generates various output reports for grant analysis.

  • Initiates vendor billings and receivables.

  • Participates in the review of process workflows, system testing, and training.

  • Provides feedback and recommendations for system design improvement.

  • Reviews and validates data for accuracy and completeness.

Workday Payroll System
  • Utilizes reporting tools for validation of salary information, labor distribution/redistribution and effort reporting requirements.

  • Generates various output reports for grant analysis.

  • Frequently communicates with assigned Principal Investigators (PIs) to ensure timely and accurate grant reports.

  • Works collaboratively with other University Departments and other external agencies in support of grant management.

  • Supports and assists in quarterly training sessions in grant processes and procedures for Principal Investigators and the Office of Sponsored Research Projects.

  • Possesses competent communication skill set that allows successful communication (written and verbal) with various constituents.

  • Works collaboratively with team members in the use of the Financial Management System.

  • Performs other duties as assigned.

  • Management retains the right to add or change job duties at any time.


  • Bachelor’s Degree from an accredited college or university.

  • Minimum of three years of experience in general account analysis and reconciliations as well as experience in preparing and analyzing a periodic budget/forecast to actual variance report.

  • Proficiency in the Microsoft Office suite of applications is required.

  • Ability to manage multiple projects and meet deadlines while maintaining focus on accuracy and attention to detail.

  • Team player with strong communication and writing skills.

  • Bachelor’s Degree in Accounting.

  • Public Accounting experience.

  • Minimum of four years in grant/restricted accounting and reporting, preferably in a college or university setting.

  • Experience with PeopleSoft/Workday Grants, Contracts, Billing and Project Costing is a plus.

  • Knowledge of U.S. GAAP, OMB Uniform Guidance, DHHS Regulations and NJHHS guidelines.

  • Membership in professional associations such as the National Council of University Research Administrators (NCURA) or the Society of Research Administrators International (SRA).


Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.


Grants Accounting

Position Type


Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent .

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit:


Montclair State University

Montclair State University defines what it means to be a university with a public purpose — one that not only creates transformational opportunities for students, but also partners with communities to make a difference in the lives of others. 

Montclair invites students to imagine the world they want to live in and empowers them to develop the skills and knowledge to create it. As a solutions engine, we ask: How can we harness the power of 21,000 students and 1,800 professors to be a force for good in the world?

This distinctive approach continues to attract students, propelling Montclair to become New Jersey’s second largest institution of higher learning, and one of its most diverse. Under President Jonathan Koppell, the University enrolled the largest entering class in the University’s history two years in a row.

Founded in 1908, Montclair has grown big enough to offer more than 300 programs across 13 colleges and schools at all degree levels – and yet, with a student-to-faculty ratio of 17 to 1, is still small enough for students to receive personalized attention from professors and staff who truly care. Students have numerous opportunities to conduct research with professors who are respected leaders in their fields.

More than 50% of Montclair’s students identify as underrepresented minorities. It is New Jersey’s largest Hispanic-Serving Institution, serving more Latinx students than any other university in the state.

Montclair’s highly diverse students thrive in the University’s supportive, welcoming environment. Their graduation rates outperform state and national benchmarks and predictions with U.S. News & World Report ranking Montclair as seventh among national universities in graduation rate performance in 2022. It is consistently recognized as one of the most inclusive and best value universities and ranked No. 21 in the country in social mobility.

Many of Montclair’s students are working and raising families, and the University offers flexible programs that give them the opportunity to learn in ways that work best for them, on campus or online, in real time or asynchronously.

Faculty include winners of a MacArthur fellowship, Fulbright grants and Emmy awards, and NSF, NEH and NIH grants, among many other distinctions. These highly respected researchers, scholars and creators are dedicated to student success, and they are always innovating to meet the needs of learners and of the state. Montclair has launched dozens of new degree and certificate programs, and offers more combined bachelor’s and master’s degree programs than any other university in New Jersey – empowering students to enter the workforce faster, with stronger skills and for less cost. 

Montclair’s mission is to elevate its students and partners, and in so doing, help make the world a better place. 

At Montclair State, our employees are among our most valuable assets.

When you work at Montclair State, you join a talented, diverse and inclusive community of employees who work together to support the educational mission of the University.

You are part of a leading institution of higher education in New Jersey. Our 11 colleges and schools serve 21,000 students on a beautiful 252-acrea, vibrant suburban campus just 12 miles from New York City.

Dedicated to providing employees with opportunities for professional achievement and development, we take pride in a dynamic workplace environment that respects all employees and encourages excellence.

As a Montclair State University employee, you enjoy access to:

  • Comprehensive health, dental and retirement benefits to discounted membership to the campus recreation center and tuition reimbursement
  • Policies, programs and services that support our commitment to affirmative action, equal opportunity employment, multicultural diversity and inclusion
  • A dynamic, sophisticated and diverse environment

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