Florida Memorial University
Florida, United States
Salary Not Specified
Start date
Oct 19, 2023

The  Benefits & Payroll Specialist  shall have primary responsibility for supporting the Office of Human Resources in ensuring the accurate and timely processing of all payroll and benefit-related functions in compliance with university policies & procedures, and state, federal, and local laws/regulations. 

Essential Functions :
  • Responsible for performing accurate and timely processing of the University's payroll on a bi-weekly basis, including off-cycle processing as needed. This will involve data entry of payroll details into the University's HRIS, reconciliation of payroll batches, and payroll management report requests. Required to enter time allowances/accruals and review for accuracy and completeness of personnel compensation information, deductions, and earnings.
  • Administering employee benefit programs such as open enrollment, retirement plans, leave and time-off (including leave of absence administration), wellness initiatives, and workers' compensation in compliance with carrier contracts. This includes organizing benefit fairs, mediating benefit eligibility, and payment issues for maximum coverage to benefit-eligible employees.
  • Ensuring the issuance of a monthly benefits newsletter and assisting employees and retirees with all benefit-related matters, explaining benefit policies to those enrolled in health, retirement, and/or disability plans. This will involve coordinating employee benefits claims, workers' compensation claims, COBRA, and FMLA.
  • Ensuring the integrity of employee demographic and employment data as well as the maintenance of all personnel, benefits, and payroll information. This will involve preparing periodic reports, schedules, and reconciliations and participating in the year-end closing process and annual audit. Process the preparation and submission of all federal and state payroll tax reports.
  • Performance of general office duties such as answering phone calls, messaging, maintaining records management database systems, receiving visitors, and coordinating the distribution of checks.
  • The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.
Required Knowledge, Skills, and Abilities:
  • Ability to handle information of sensitive and confidential nature in the utmost professional manner. Demonstrate a high level of professionalism, initiative, resourcefulness, and personal accountability.
  • Maintain the privacy and confidentiality of information, protect the assets of the institution, act ethically and with integrity, and adhere to FMU’s Code of Conduct and policies and procedures.
  • Effective analytical and decision-making skills. Excellent communication (oral and written), organizational, and time management skills. Effective interpersonal skills and ability to work with diverse constituents.
  • Attention to detail and adaptability to a changing environment is extremely important and dependability.
  • Manage, prioritize, and accomplish multiple tasks/projects simultaneously in a deadline-driven environment.
  • Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.
  • Note: In compliance with the American Disabilities Act (ADA), those functions identified as essential must be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.
  • The position requires a bachelor’s degree preferably in human resources and experiences directly related to the duties and responsibilities specified. Accounting, bookkeeping, and payroll experience preferred.
  • Proficiency in MS Office Suite and knowledge and understanding of the organizational structure, workflow, and operating procedures.
  • Flexibility to work outside of normal business hours.
  • Pre-employment screening is required: criminal background check and drug testing.
Qualified applicants are asked to upload a cover letter of interest, resume/curriculum vitae, and/or certifications, if applicable.

Supplemental Information

We offer a competitive salary commensurate with experience. In addition to the completed application, candidates must submit a list of three professional references (at least one from a previous employer) that includes names and contact information. Review of application materials will begin as soon as possible and will continue until the position is filled. No phone calls, please.

Florida Memorial University is an Equal Employment Opportunity Employer.

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