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Donor Relations and Events Manager



Hiring Department

External and Donor Relations

Job Description

The Events & Donor Relations Manager will be responsible for the organized and creative planning, development, and execution of events and donor experiences that successfully promote and advance the positive image and reputation of the University and its mission. Housed in the University’s Office of Advancement, the manager will plan and execute event logistics for development and engagement events of varying sophistication, complexity and scope. These events range from discrete, program-specific functions to large-scale, highly complex programs for the University. The Events & Donor Relations Manager is a team member reporting to the Assistant Vice Chancellor, External & Donor Relations.

Primary responsibilities include:
  • Organizes, manages, and coordinates the production and execution of events to support the goals and objectives of the University Advancement office, inclusive of event planning, pre-event interactions, donor and vendor relations, all on-site details, event program and preparation, and post-event follow-up.
  • Maintains accurate databases and records; completes all pre- and post-event reporting in a timely and accurate manner seeking opportunities for continuous improvement.
  • In collaboration with the Assistant Vice Chancellor, External & Donor Relations and colleagues, coordinates and executes recognition event strategies and unique touchpoints for multiple donor giving societies as well as deliverables for funded naming opportunities.
  • Develops and manages production timelines and other documents; drafts briefings for campus partners.
  • Manages budget, assesses financial implications, and effectively negotiates cost containment strategies as necessary.
  • Provides support for University signature events, such as Commencement, as required as well as other activities to include receptions, groundbreakings, ribbon-cuttings and other stewardship engagement activities.
  • Oversees and mentors Student Ambassadors on event administrative/production tasks and constituent relations ensuring accuracy of information, and positive outcomes.
  • Serves as an active and enthusiastic partner to all advancement functions and campus colleagues to foster strategic, effective, and collaborative efforts that are informed through research of best practices and constituent feedback.
  • Interacts with all internal and external constituents, e.g. staff, faculty, students, alumni, donors and guests, in a professional manner. Serves as an enthusiastic team member and leads by example.
  • Applies operational business practices to assist completion of work by others.
  • Sets event goals, metrics and objectives and utilizes judgement to ensure outcomes are achieved.
  • Coordinates resources and sets daily priorities to meet operational objectives.
  • Develop and submit Annual Business Plan, identifying key metrics and milestones necessary to achieve annual goals.
  • Performs additional duties as assigned.
Qualifications include:
  • Expert computer skills needed.
  • Ability to balance multiple concurrent priorities and work effectively in a large, complex institutional setting.
  • High level of customer service skills, including demonstrated ability to understand and address the unique needs of wide variety of audiences.
  • Outstanding attention to detail and commitment to quality.
  • Excellent interpersonal skills, including verbal, written and organizational skills.
  • Ability to work independently and as part of a team.
  • Ability to lift 25 lbs. and work on feet for extended periods of time.
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

40 hrs/week to include some evening or weekend activity as needed for event schedule.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications
  • Bachelor’s degree; preferred degrees in events, hospitality, communications, public relations or related field.
  • 3-5 years of work experience to include events management and/or donor stewardship experience.
  • Working knowledge of development and engagement principles.
Anticipated Hiring Range

Pay commensurate with education and experience.
Hiring Range: $50,367 - $55,000
Grade: GGS-9E
University Title: Manager Event Services
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

Applicants must combine application materials (cover letter and resume) into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Job site: http://umsl.jobs. (Reference letters will be requested for finalists at a later date). Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please call (314) 516-5805. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu

Other Information

https://www.umsl.edu/proud/index.html

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

https://www.umsystem.edu/totalrewards/benefits

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo .

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