This Specialist is responsible for processing payment of all
type of materials and goods within in the library including
coordinating and approving federal work-study students' time and
Under the supervision of the Director of Collection Management
Services, will be responsible for:
· Submitting purchase orders and/or payment requests, and
processing payments following
procedures established by the University’s Business Office, for
all expenses approved by the Library Director or Associate Law
· Follow up and claim with the Business Office on any purchase
orders and/or checks not processed or received.
· Create and maintain purchase order, invoices, and vendor
records in the library integrated system for library goods and
services, including keeping inventory and order library and office
· Create and maintain invoice records in the library automated
system for all print and non-print library materials.
· Create and maintain files for payments submitted to the
University’s Business Office.
· Verify and reconcile statements received; consult with staff
in the Bibliographic Control Unit for accuracy, if necessary, and
request payment if needed.
· Reconcile monthly budget report prepared by the University’s
· Produce monthly report of blanket purchase order expenses.
· Maintain statistics and produce monthly reports of
· Personnel issues: process timesheets and the Absence Report
received from the Office of Human Resources; fill out paperwork
related to personnel issues, maintain files of timesheets and
· Assist, as requested by the Library administration, with
correspondence, faxing and photocopying, travel arrangements,
coordination and planning of meetings and receptions sponsored or
hosted by the Law Library.
Related duties and responsibilities
· Train and supervise the work of assigned student workers.
· Create Procedures Manual and maintain up to date.
· Special projects as assigned.
· Other duties as assigned by immediate supervisor.
· Ability to use multiple software (MS Office
· Internet research abilities.
· Accurate data entry skills.
· Ability to work in a network/integrated library system
· Must be detailed oriented.
· Able to work under pressure and meet established
This position does not have supervisory responsibility, it may
assist the Director of Collection Management Services in the
direction and training of the law library assistants assigned to
the Accounting Operations Department.
Work Environment/Physical Demands
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job.
While performing the duties of this job, the employee is
occasionally required to stand, walk; sit; reach with hands and
arms; climb stairs; push library carts full of books; climb on
stands to shelf books. The employee must occasionally lift of move
library materials and supplies, up to 30 pounds.
Position Type/Expected Hours of Work
This is a full-time position and is generally expected that work
hours will a typical office workday. However, this position may, on
occasion, be asked to arrive earlier or stay later or potentially
attend on weekends in response to University events and Library
This position does not require any travel.
Education and Experience
College Degree or minimum of two years college education
5 or more years of related work experience may substitute for
Degree in Accounting is preferred
2 years or more in accounting /bookkeeping may substitute
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to commute/relocate:
- Opa-locka, FL 33054: Reliably commute or planning to relocate
before starting work (Preferred)
Work Location: In person