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Database/Cataloging Specialist


The Database and Serials Specialist is primarily responsible for acquiring digital resources and to a lesser extent, print materials.

Essential Functions

Database Management

Under the supervision of the Director for Collection Management Services, this Specialist will:

· Ensure the availability of Library subscribed databases to relevant patron constituencies and will coordinate with OIT to ensure delivery to patrons.

· Maintain renewals for Library e-resources and make recommendations to Library Administration for additions or removals from collections.

· Work with vendors to troubleshoot access issues, resource availability, and invoice discrepancies.

· Coordinate with the Metadata Librarian to ensure database resources are available via Discovery.

Serials, Continuations and Collection Maintenance

Under the supervision of the Director for Collection Management Services, this person will perform the following duties.

· Create and maintain purchase orders and check-in records for all titles in the cataloged continuations, classified and unclassified serials, loose-leaf, periodicals, and electronic resources and microforms subscriptions.

· Check-in of all of the above-mentioned print and non-print materials.

· Process claims for all of the above-mentioned print and non-print materials.

· Keep serials/continuations records in the database up-to-date by updating holdings information.

· Work closely with the Public Services staff and the Cataloging Specialist on identifying and solving problems related to all continuation and serials subscriptions.

· Train and supervise student worker(s) on receiving, processing and shelving of all unclassified serials/continuations including microforms and audiovisual materials.

· Check-in, process and file loose-leaf publications received by the library.

· Conduct periodic review of stacks as part of the supervision of the student worker(s), including working with vendors’ checklists.

· Assist in processing and cataloging archival materials and records.


Under the supervision of the Director for Collection Management Services and in coordination with the Acquisitions and Subscriptions Coordinator, this person will perform the following duties.

· Enter new subscriptions, order replacements, cancel or reinstate standing order subscriptions. and/or order single items for cataloged continuations, classified and unclassified serials, periodicals, loose-leaf material, electronic resources and microforms.

· Perform pre-order searching for new titles requested to be ordered, create and update purchase. order records for each title in the cataloged continuations, classified and unclassified serials, periodicals, loose-leaf, electronic resources and microform collections.

· Confirm receipt of all of the above-mentioned materials and submit invoices to the Accounting Operations Assistant for payment.

Related Duties and Responsibilities

· Provide support with processing, shelving and maintenance of hardbound classified serials/continuations.

· Keep and submit monthly activities report.

· Create and maintain up-to-date Procedures Manuals.

· Other duties as assigned.


· Strong and effective communication skills.

· Ability to work in a network/integrated library system environment.

· Familiarity with MS Office (Word/Excel/Access).

· Willingness to learn new skills and tools.

· Ability to search and navigate the Internet.

· Ability to multitask.

· Organizational and planning skills including the ability to work effectively on broad as well as detailed projects.

Supervisory Responsibility

This position does not have any supervisory responsibility, it may assist the Director for Collection Management Services in the direction and training of the library assistants assigned to the Collection Management Services.

Work Environment/Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk; sit; reach with hands and arms; climb stairs; push library carts full of books; climb on stands to shelf books. The employee must occasionally lift of move library materials and supplies, up to 30 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday daytime hours.


Travel is primarily for Professional Development. The employee will be asked to represent the Law Library in local, regional and national meetings as requested by the library Administration.

Education and Experience

Bachelor’s degree is required.

Related library experience is preferred.

Prior library experience could substitute for college education.

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year


  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance


  • Monday to Friday

Ability to commute/relocate:

  • Opa-locka, FL 33054: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

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