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Accounting Assistant

Employer
Metropolitan State University of Denver
Location
Colorado, United States
Salary
Salary Not Specified
Date posted
Oct 16, 2023
Department
Social Work

The Department of Social Work is a rapidly growing academic unit consisting of undergraduate and graduate education and includes the Master of Social Work Program, Bachelor of Science in Social Work Program, grants and contract services, the Office of Field Education, and the Office of Social Work Student Services, Operations and Finance (OSWSS-OF). The Accounting Assistant works on the OSWSS- OF team to provide support with purchasing, payroll, expense reporting, and budget reconciliation for department expenditures and externally funded projects. The Accounting Assistant works under the direction of the Associate Director of Operations and Finance (ADOF). The Accounting Assistant must be able to adapt to a rapidly changing and growing Department, anticipating the needs of the key responsibility areas and strategic goals of the OSWSS-OF team and Department of Social Work, and modifying activities and processes accordingly.

Responsibilities

Budget Support & Accounting Services - 80%

The Accounting Assistant must have a high attention to detail and ability to multitask to support financial tracking and accounting activities in the Department that consist of State funds, cash funds, and external grant and contract funds. The Department directly manages over $5M annually, and the Accounting Assistant tracks and reports on expenditures in several categories including materials and supplies, travel, grants and scholarly awards approval and spending, professional development funding, student employment budgets etc. This role assists with processing of student stipends and scholarships with the Sponsored Projects Accounting and Compliance office, Financial Aid and Accounts Payable. This position must be well-versed in university accounting and travel policies and procedures set forth by MSU Denver, the State of Colorado, and external funding sources.

This position supports faculty, staff, and students by processing accounting and travel paperwork documentation and purchasing materials and supplies with an eye to continual improvement in the effectiveness of this area. The Accounting Assistant will meet with staff and faculty to plan professional development purchases and travel arrangements and will track these expenditures in line with the departmental budget. The Accounting Assistant works with the ADOF to improve documentation and tracking processes in Workday, Excel, and Banner. The successful candidate will be able to flex when procedures and staff change, as can happen frequently.

Personnel Coordination Support - 10%

The Accounting Assistant also supports personnel coordination including onboarding and payroll setup for adjunct faculty and student employment. The Accounting Assistant will track student employment expenses and onboarding processes, including job requisition creation and monitoring. Additionally, the Accounting Assistant coordinates the preparation and submission of supplemental pay documentation for externally funded projects as well as for administrative and teaching supplements.

Academic Services Support and Special Projects - 10%

The Accounting Assistant works to support the Associate Director of Operations and Finance on assigned projects for key faculty positions in the Department of Social Work including the Chair, BSSW Program Director, MSW Program Director, Assessment Coordinator and Online Coordinator. Supported activities may include administering the student travel program, supporting accreditation and curriculum requirements and activities, assisting with data collections and/or assessment activities or other activities per the direction of the ADOF, the OSWSS-OF Director or the Department Chair. The Accounting Assistant supports the processing and accounting for scholarly funded activities.

Required Qualifications
  • Bachelor’s degree or equivalent work experience in a financial and administrative support setting (If you plan to use the equivalence option to establish qualified status please note: one year of education is equal to two years of experience).
  • Minimum one year experience with:
    • Administrative support
    • Accounting
    • Proficiency with Microsoft Excel, including formulas and pivot tables
    • Confidence in identifying and communicating concerns about errors and efficiencies
    • Data management and/or record keeping
    • Proficiency with Microsoft Office Suite
    • Purchasing
Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet all required qualifications.

Preferred Qualifications
  • Three years’ experience with budgets and or accounting
  • Demonstrated ability to give attention to detail in maintaining clear and complete fiscal records
  • Experience with Banner forms navigation, preferably with Banner Finance forms
  • Experience with Workday
  • Demonstrated strong oral and written communication skills
  • Experience with grant accounting and reporting
  • Demonstrated exceptional time-management skills
  • Experience with University Purchasing protocols
  • Secure file upload experience (like Liquid Files)
  • Ability to work independently and as part of a team
  • Experience in higher education or nonprofit management
  • Accounting experience in a higher education setting
  • Experience supporting online programming activities
  • Demonstrated ability to act ethically and in compliance with university policies and procedures.
  • Previous experience and sensitivity to the educational needs of a diverse urban population including first generation college students and historically under-served populations.
Work Hours/Type

Monday - Friday, 8:00 am - 5:00 pm. This is a hybrid position designed to support flexibility with both in-office work, as well as some remote schedules subject to supervisor approval and department needs.

Salary for Announcement

The anticipated hiring range for this position is $52,000 - $60,000. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, RTD pass, and more. For a brief overview of these options, please visit our Benefits section.

Instructions to Apply

Complete applications received by Friday, November 3, 2023 at 11:59 PM MST will receive full consideration, but applications will be accepted after this date until the position is filled. Please apply through MSU Denver Careers , and search for JR101610. Internal applicants must apply through their MSU Denver Workday profile by selecting the Career tab within the Menu and searching 'Find Jobs'.

For full consideration, please include the following documents:

1. Resume

2. Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

3. Names and contact information for three professional references (at least one reference provided must be a supervisor, either current or former). References will not be contacted without your notice.

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission.

Official transcripts will be required of the candidate selected for hire.

Closing Date

Open Until Filled

Posting RepresentativeTanya Rogowsky

Posting Representative Emailtrogowsk@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu .

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

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