Executive Secretary, College Safety
Kern Community College District
$3,645.52 - $5,151.03 Monthly
Under the direction of an assigned supervisor, perform a variety of
highly responsible secretarial and administrative duties; provide
information and assistance to the public.
Participate and assist in the administration of the office;
research, compile, analyze and summarize data for special projects
and various comprehensive reports; prepare or direct the
preparation of annual, quarterly and administrative reports;
prepare minutes of meetings; supervise the ordering and storage of
Maintain appointment schedules and calendars for executive staff
members and other office staff; schedule and arrange travel
itineraries and reservations; coordinate activities with other
departments, division chairs, the public and outside
Serve as receptionist for assigned office; screen calls, visitors
and mail; respond to sensitive requests for information and
assistance; interpret district policies, rules and regulations in
response to inquiries and complaints; resolve student concerns and
complaints; refer inquiries as appropriate.
Participate in budget preparation and administration; prepare cost
estimates for budget recommendations; submit justifications for
Initiate and maintain a variety of files and records for
information related to the office; maintain manuals and update
Type and assemble reports, manuals, newsletters and other materials
and distribute to staff; attend, take, prepare and distribute
minutes of board and committee meetings as directed.
Assign, direct and review the work of staff involved in secretarial
and clerical duties of the office; review work for accuracy.
Type and proofread a wide variety of reports, letters, memoranda
and statistical charts; type from rough draft, verbal instructions,
transcribing machine recordings or dictation; independently compose
correspondence related to assigned responsibilities.
Exercise functional and technical direction over clerical
Perform related duties as assigned.
Any combination equivalent to:
Graduation from high school supplemented by specialized secretarial
or office training and four years of increasingly responsible
Knowledge and Abilities
Basic principles and practices of fiscal, statistical and
administrative research and report preparation.
Correct English usage, spelling, grammar and punctuation.
Rules, regulations, policies and procedures of the community
Modern office procedures, methods and equipment.
Public relations techniques.
Operation of a computer terminal and specified software such as
word processing and spreadsheets.
Business letter writing and basic report preparation.
Principles and practices of providing work direction and
Interpret and apply office policies and procedures.
Work cooperatively with other departments, offices, instructors,
students and outside agencies.
Perform responsible secretarial work involving the use of
independent judgment and personal initiative.
Understand the organization and operation of the district and of
outside agencies as necessary to assume assigned
Analyze situations carefully and adopt effective courses of
Research, compile, analyze, interpret and prepare a variety of
fiscal, statistical and administrative reports.
Maintain confidential data and information for executive
Independently prepare correspondence and memoranda.
Operate a variety of office equipment including a fax machine,
copier and multi-line phone.
Provide work direction and guidance to assigned staff.
Operate a computer terminal and specified software such as word
processing and spreadsheets.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working
relationships with others.
SALARY RANGE$3,645.52 - $5,151.03
monthlyMaximum Entry Level Salary: $3,830.08
SPECIAL INSTRUCTIONSFirst Review of
Complete application packets will be
accepted until the position is filled; but those received by
October 25, 2023
are assured consideration. The
College reserves the right to extend time limits or reinitiate the
recruitment/selection process at any point. Completed application
packet must include: Completed Online Application for Employment
form Current resume Letter of interest (Cover Letter) Copy of
legible transcripts, if applicable List of five (5) professional
references - Listed on application form It is the applicant's
responsibility to redact (or remove) any personal information from
all documents prior to uploading. This includes Social Security
Numbers, Date of Birth, and any photos of the
applicant.Applicants who require reasonable accommodation to
participate in the selection process should contact Human Resources
to make the necessary arrangements. EEO Plan 2021-2024
The District is strongly committed to achieving staff diversity
and the principles of equal employment opportunity. The District
encourages a diverse pool of applicants and does not discriminate
on the basis of national origin, religion, age, gender, gender
identity, gender expression, race or ethnicity, color, medical
condition, genetic information, ancestry, sexual orientation,
marital status, physical or mental disability, pregnancy, or
because he/she is perceived to have one or more of the foregoing
characteristics, or based on association with a person or group
with one or more of these actual or perceived characteristics or
any other characteristic protected by federal, state or local law,
in any of its policies, procedures or practices.
Discrimination Free Work Environment
The District does not provide sponsorship for authorization to
work in the United States. Work authorization should be established
at the time of application submission.
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/4239299/executive-secretary-college-safety
Emails will not be accepted.