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Administrative Coordinator

Brown University
Rhode Island, United States
Salary Not Specified
Start date
Oct 6, 2023

Job Details

Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Job Description:

Summary :

The Administrative Coordinator provides administrative support to both the Director of Graduate Education Administration & Training Grant Support and the Training Grant Specialist within the Office of Graduate Studies (OGS). In this capacity the Administrative Coordinator will assist in scheduling and event planning, provide support for meetings and training initiatives led by the Director, assist with database and website maintenance and provide inter-office support. This position will also aid with training grant submissions and progress reports by gathering data, entering data into databases, updating existing data, and helping to complete and edit required data tables.

The incumbent will aid in the administration of two short-term summer training programs. In this role they will help manage training program applications, appointments and trainee data, schedule and coordinate seminars and program specific events, and assist Program Principal Investigator(s) in granting agency requirements.

Job Qualifications:

Education and Experience
  • Required: Associates degree or specialized training following high school graduation with 2-3 years administrative support experience or equivalent combination of education/experience.

Job Competencies
  • Possesses a willingness and ability to support a diverse and inclusive campus community.

  • Excellent communication (both verbal and written) skills.

  • Self-starter and well-organized to oversee and handle multiple tasks within time constraints.

  • General knowledge of recordkeeping and principles of fiscal management.

  • Strong computer skills (Word Processing, Excel, Filemaker Pro).

  • Ability to multi-task and respond to interruptions while maintaining a positive attitude and demonstrating excellent customer service skills.

  • Ability to work independently as well as attention to detail a must.

  • Due to cyclical nature of work, incumbent must be able to adapt to fluctuations in workload.

  • Must be able to shift focus and priority in high-pressure environment.

  • Demonstrated ability to maintain confidentiality and handle sensitive information.

  • Ability to communicate to all program participants at all levels with tact and diplomacy. Must be able to work with diverse population.

  • Ability to work occasional evenings, early mornings, and/or weekends for special program events.

Background and Education Check Required

Recruiting Start Date:


Job Posting Title:

Administrative Coordinator


Graduate & Postdoctoral Studies


Grade 7

Worker Type:


Worker Sub-Type:


Time Type:

Full time

Scheduled Weekly Hours:


Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact .

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.


Brown University

Founded in 1764, Brown is a nonprofit leading research university, home to world-renowned faculty, and also an innovative educational institution where the curiosity, creativity and intellectual joy of students drives academic excellence.

The spirit of the undergraduate Open Curriculum infuses every aspect of the University. Brown is a place where rigorous scholarship, complex problem-solving and service to the public good are defined by intense collaboration, intellectual discovery and working in ways that transcend traditional boundaries. As a private, nonprofit institution, the University advances its mission through support from a community invested in Brown's commitment to advance knowledge and make a positive difference locally and globally.

Brown is a leading research university, where stellar faculty and student researchers deploy deep content knowledge to generate new discoveries on those issues and many more. What sets their work apart? Collectively, Brown's researchers are driven by the idea that their work will have a positive impact in the world.

Brown students and faculty are tackling the nation’s opioid crisis. Planning the next Mars landing site. Uncovering the locations of ancient civilizations. Advising world leaders on new political models. Exploring new frontiers in multimedia arts. In each of their intellectual endeavors, our scholars and researchers are uncommonly driven by the belief that their work must — and will — have an impact in their communities, in society and the world.

We are a learning community grounded in a commitment of respect for the diversity of viewpoints that is fundamentally essential to intellectual discovery. We encourage the right of all individuals to express ideas and perspectives — and we embrace the value of vigorous debate in pursuit of knowledge.

Providence, Rhode Island — Brown's home for more than two and a half centuries — is a vibrant place to live, work and study, a stimulating hub for innovation, and a city rich in cultural diversity. 

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