The Max A. Shacknai Center for Outreach, Volunteerism and Education
( COVE ) fosters a commitment to social responsibility and
community engagement among the Colgate community through mutually
beneficial, community-centered partnerships. The Upstate Institute
engages in these same partnerships from a community-based research
perspective, and provides opportunities for the Colgate community
to participate in a reciprocal transfer of knowledge with the
region. The COVE supports campus-wide student volunteerism and
outreach through student-led teams, and the Upstate Institute
supports scholarly collaboration through faculty and student
research. Together, these offices build and nurture engagement
between the community and region in and out of the classroom.
Responsibilities include coordination of the daily operations of
the department. Specific accountabilities include: greet visitors
from the outer office desk and ensure reception area creates a
welcoming environment; ensure efficient execution of administrative
procedures and processes central to the department, especially
transportation logistics to service sites; respond in a timely
manner to requests for information and refer to other resources as
appropriate; manage calendars, itineraries, contacts and
correspondence of department; coordinate with vendors and service
providers; assist with onboarding new employees; and maintain
adequate office supplies and other material required for the
operation of the department, which may include researching services
and pricing, processing quotes, creating PO’s and requisitions and
submitting for timely payment.
Maintain department records, research information, analyze data,
prepare reports, edit and format documents and presentations, and
produce standard reports.
Responsible for departmental communication to include: website
maintenance, newsletters, posters, invitations, etc.
Responsible for all aspects of planning and execution of department
events and functions, including travel arrangements.
Monitor departmental budgets and report on status, variances, and
Responsible for building and/or room scheduling and service
requests, as required.
Coordinate work and/or schedules of student or casual wage
employees, as assigned, including processing web time entry.
May be responsible for the timely and efficient execution of
special projects, additional activities, committees and other work
unique to the department, division or function, as assigned.
Professional Experience/ Qualifications
1-3 Years of direct or related experience is required.
- Experience working with community-based organizations,
nonprofit, foundation, or NGO’s is helpful for success in this
- Familiarity and/or direct experience with higher education
setting is preferred, although not required.
Job Open Date
- A minimum of an Associate’s degree is required, or a
combination of education and experience from which comparable
skills have been acquired.
Job Close Date
Open Until Filled
Special Instructions Summary
It is the policy of Colgate University not to discriminate against
any employee or applicant for employment on the basis of their
race, color, creed, religion, age, sex, pregnancy, national origin,
marital status, disability, protected Veterans status, sexual
orientation, gender identity or expression, genetic information,
being or having been victims of domestic violence or stalking,
familial status, or any other categories covered by law. Colgate is
an Equal Opportunity/Affirmative Action employer. Candidates from
historically underrepresented groups, women, persons with
disabilities, and protected veterans are encouraged to apply.
For more information, click the "How to Apply" button.