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University Archivist and Records Manager

Lincoln University of Pennsylvania
Lincoln University, Pennsylvania
Commensurate with experience
Start date
Oct 4, 2023

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Job Details



University Archivist and Records Manager




Academic Affairs


Langston Hughes Memorial Library


Lincoln University, PA, Main Campus (this is an in-person position)





Library Director and Provost






Lincoln University (LU), a historically Black, regional, comprehensive, liberal arts university is one of the 3 state-related institutions within the Pennsylvania Higher Education System. The university enrolls over 2,000 students, employs more than 100 full-time faculty members, and offers more than 30 undergraduate programs, and selected graduate programs.


Diversity is at the core of LU’s history, mission, and values. We understand the value of diversifying our faculty and pursue that standard of excellence by focusing our recruitment efforts to attract candidates with rich and varied backgrounds, scholarship, and experience.




The Langston Hughes Memorial Library at Lincoln University invites applications for a full-time, University Archivist and Records Manager. The position will be responsible for the cataloging and rehousing of archival materials in a wide variety of formats (including manuscripts and print material, film, video, personal effects, etc.) with an emphasis on the university’s Langston Hughes Collection. The University Archivist and Institutional Records Manager will be responsible for the creation, expansion, and maintenance of records of the university’s archival holdings in a wide range of special collections materials in various formats. The University Archivist and Institutional Records Manager will report to the Library Director and Provost.




The successful candidate will:


  • Collects, organizes, catalogs, and preserves materials and makes them accessible to researchers, assists with preparations of information and collections
  • Prepares and maintains finding aids such as inventory and collection guides for researchers use
  • Oversees conservation efforts; re-houses documents after use
  • Collaborates with the Special Collections and Archives Librarian and Assistant to set procedures and policies for use of the collection
  • Partners with the Cataloging department to identify, digitize, and describe at-risk or high use-collections.
  • Provide original cataloging/metadata creation for materials in all formats and subject areas.
  • Create authority records applying standards and best practices.
  • Work with a team of librarians, curators, students, and faculty on cross-curricular and archival projects.
  • Recommend and supervise vendor services and relationships for archival purposes.
  • Train and provide support for the work of students, assistants, faculty, and other librarians.
  • Participate in national metadata/cataloging initiatives.
  • Participate in management, assessment, training, and development programs for the library and the archives.
  • Advanced knowledge of accepted standards and practices for copyright and reproduction, as well as legal and ethical issues required.
  • Stay current with developing trends and scholarship of metadata and preservation standards, technologies, and processes.
  • Assist with archival preservation and recovery efforts.
  • Develops, maintains, and oversees disposition of all formal records and historical archives pertaining to the work of the University.
  • Serves as principal resource and point of contact inquiries.
  • Be a contributing member of departmental and university required meetings and initiatives including departmental meetings events, course and curriculum development, and university-wide initiatives. 
  • Maintain active professional engagement and research, which are required for promotion and tenure consideration.
  • Share the University’s commitment to diversity, inclusion, and anti-racist pedagogy and be prepared to join an active cohort of faculty who teach undergraduate courses and/or advise and mentor students.



  • The successful candidate must possess a Master's degree from an ALA-accredited library school, archival science or a related field (History, Public History, Public Administration, or equivalent).


  • Minimum three years of Archives experience required.
  • Experience and training in records management.
  • Demonstrated knowledge of current national cataloging/metadata content and structural standards.
  • Demonstrated knowledge of subject analysis and classification systems. 
  • Demonstrated ability with rare materials cataloging according to Descriptive Cataloging of Rare Materials.
  • Demonstrated ability cataloging non-monographic format.
  • Demonstrated experience with special collections.
  • Supervisory experience.


  • Experience creating MARC records. Understanding of linked data principles and data modeling. Cataloging experience using DCRM, AMREMM, DACS, AACR2, and/or RDA. Background in Black Studies, Pan-Africana Studies, or African American Studies.


Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, bend and reach.


Work is performed in a university campus environment. All classes are currently taught in-person and faculty are required to be present on campus to teach their courses. The employee is subject to inside environmental conditions and protection from weather conditions.


All applications should be submitted through the online portal. Only complete applications will be considered. Applicants must submit the following:

  • A letter of application
  • A current curriculum vitae
  • Undergraduate and graduate transcripts [unofficial copies will suffice for initial screening].
  • A research statement.
  • A diversity statement that discusses the incorporation of the principles of diversity into your teaching, research, and service.
  • Three [3] references or three [3] current and relevant letters of recommendation

Review of applications will continue until position is filled. Women and underrepresented groups are especially encouraged to apply.

Lincoln University is an equal opportunity employer and encourages women, people of color, individuals with disabilities, and veterans to apply. The University is committed to enriching its educational experience and its culture through the diversity of its faculty, administration, and staff


Learn. Liberate. Lead.

Since its founding more than 165 years ago, those three words have defined our mission at Lincoln University. We're dedicated to empowering our students with the knowledge, confidence, and connections to achieve success and rise to the top.

Lincoln University, the nation’s first degree-granting Historically Black College and University (HBCU), educates and empowers students to lead their communities and change the world.

We're dedicated to empowering our students with the knowledge, confidence, and connections to achieve success. When you choose Lincoln University as your workplace, you're doing more than just getting a job. You're becoming part of a campus community that is tight like a family and filled with people who look out for each other. You're becoming part of the latest chapter in a long and proud history of learning at the nation's first degree-granting historically black college and university (HBCU).

As our Alma Mater school song calls it, our "dear old Orange and Blue" has been devoted to and defined by our core values of respect, responsibility, and ultimately, results. Those values and our commitment to the success of our students have long attracted an interracial and international body of enrollees from our community, region, and around the world.

Since our founding in 1854, our impact has been tremendous. In fact, during our first 100 years, Lincoln graduated approximately 20 percent of the black physicians and more than 10 percent of the black attorneys in the nation. Our alumni have led more than 35 colleges and universities and scores of prominent churches. They also include U.S. ambassadors; mission chiefs; federal, state, and municipal judges; mayors; and city managers. Others have made names for themselves in creative and entertainment fields, including writers, directors, comedians, and film executives.

Established as The Ashmun Institute in 1854, the institution was renamed Lincoln University in 1866.

Located on 429 acres in southern Chester County, our main campus marries tradition and modern facilities, with sweeping pathways that encourage walking and contemplation within a safe and scenic landscape. Lincoln is within about an hour of several major cities: we are 45 miles from Philadelphia; 55 miles from Baltimore; and in Delaware, 25 miles from Wilmington, and 15 miles from Newark. These cities not only provide a variety of entertainment and leisure options but many important job and internship opportunities for our students.

Lincoln University of Pennsylvania

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