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Program Assistant

Job Details


Position Details

Position Information

Posting date

10/02/2023

Closing date

Open Until Filled

Yes

Position Number

1012162

Position Title

Program Assistant

Department this Position Reports to

Osher Lifelong Learning Institute (OLLI) at Dartmouth

Hiring Range Minimum

$20.00/hr

Hiring Range Maximum

$22.25/hr

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Part Time

Scheduled Months per Year

12

Scheduled Hours per Week

30

Schedule

Schedule – Monday thru Friday 30 hours
Monday thru Thursday 12:00-6:30 6 hrs x 4
Fridays 9:30 AM to 4:00 6 hrs

Adjust schedule when needed for a Saturday classes

Location of Position

Lebanon, NH

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

n/a

Is this a grant funded position?

No

Position Purpose

The Program Assistant coordinates and provides a wide variety of administrative, program, and academic support to the Program Director, colleagues, Study Leaders, Members, and Volunteers to maintain and increase program efficiency; serves as primary contact for members and others; expedites and processes work to ensure the smooth day-to-day operation of the program office of OLLI at Dartmouth.

As a representative of Osher at Dartmouth to our members, instructors, and the general public, is consistently welcoming, encouraging, and informative of the program’s mission to our members, instructors, and the general public.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities
  • Three years of office experience in a related field, with a high degree of autonomy.
  • Excellent communication & interpersonal skills with customer service focus.
  • In-depth knowledge of office procedures and ability to increase efficiency.
  • Experience with Microsoft Office suite, Google suite, Zoom, and related office tools.
  • Familiarity with Websites adding/deleting contenting and creating pages.
  • Strong writing skills, including proofreading.
  • Excellent accuracy and detail oriented.
  • Ability to maintain confidentiality.
  • Excellent time management skills, with ability to manage competing demands and evolving priorities.
  • Ability to work both independently and collaboratively with fellow team members and program volunteers.
  • Demonstrated commitment to diversity, equity, and inclusion, and actively contributing to an inclusive working and learning environment.
Preferred Qualifications
  • Familiarity with working with an older adult population.
  • Experience with Adobe Suite, Microsoft Office (especially Excel)
  • Experience with using Zoom and able to explain to others how to use it
  • Experience with technology setting up and breaking down classrooms.
Department Contact for Recruitment Inquiries

Lisa L. King

Department Contact Phone Number

646-0154

Department Contact for Cover Letter and Title

Lisa L. King, Director

Department Contact's Phone Number

646-0154

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/70902

Key Accountabilities

Description

Office Administration and Communication –
Creates a welcoming environment and friendly reception, serving as primary point of contact for customer service for all Osher members including volunteers and study leaders, and visitors. Coordinates a variety of activities, working with colleagues, to support programs and functions. Ensures physical spaces are organized, shared resources are well-maintained, and that common spaces are utilized effectively. Makes sure staff coverage is provided for all classes (In-Person, Zoom, Hy-Flex).

Percentage Of Time

50%

Description

Program Technology and Course Support –
As part of the OLLI at Dartmouth team, provides efficient logistical support for programs and events that engage our study leaders, members, and colleagues by setting up classroom equipment, assisting instructors with a variety of systems. Works with registration software vendor ProClass to address issues and request improvements. Acts as Office Liaison for program committees as assigned.

Percentage Of Time

25%

Description

Support of Curriculum Committee -
Supports the volunteer committee with recruiting study leaders and keeping up-to-date records of an ongoing list of study leaders.

Percentage Of Time

15%

Description

Website –
Helps to maintain our courses page and Study Leader page with current data.

Percentage Of Time

10%

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • abilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral (Please specify full name below)
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Handshake
    • Other (Please specify below)
  2. If you answered, 'Internal Employee Referral' or 'Other' to the above question, please specify here:

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Additional Document #1


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Dartmouth College

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