Job Title: Program Assistant
Department: Department of Business and Entrepreneurial Studies @ (SACE)
Reports to: Department Chair
FLSA Status*: Non-Exempt (Hourly)
Minimum Job Qualifications
• 60+ college credits, Associate’s degree, specialized training or certification in related area, or five or more years of related and commendable work experience;
• Demonstrated advanced working knowledge of finance procedures and systems;
• Outstanding analytical, technical, multi-tasking, time management, organization, and
• interpersonal skills;
• Exceptional ability to build and maintain effective working relationships;
• Exceptional data entry and processing skills;
• Proficiency in automated financial / records management and document processing
• systems, i.e., MS Office Suite of Applications;
• Work well independently and in a team environment;
• Able to multi-task in highly active environments
• Demonstrated ability to use good judgment, follow through on assigned tasks, and maintain
• confidentiality; and
• Commitment to professional development.
• Proficiency in automated financial / records management and document processing systems, i.e., MS Office Suite of Applications
Essential Job Functions
Within established department procedural guidelines, the incumbent performs advanced or complex administrative support functions to complete assigned duties and ensure compliance with University policies and external I governmental agency regulations.
Essential job functions may include, but are not limited to the following:
• Plan and coordinate office workflow to meet departmental performance objectives and ensure operational efficiency;
• Perform advanced data and document processing functions in automated systems;
• Prepare and distribute financial reports;
• Respond to walk-in, e-mail and telephone inquiries and resolve related issues;
• Maintain an organized office and protect sensitive/confidential information;
• Access, retrieve and store records according to established file systems
• Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts and receivable;
• Compile and analyze financial and/or statistical data
• Prepare and distribute general correspondence and financial reports;
• Complete special or cyclical projects and additional tasks that reflect the nature of the actual work assignment.
• Monitor student clearances and other mandatory, confidential documents
• Complete other departmental specific functions
Work is primarily performed in a university campus environment and requires a flexible schedule including evening and weekend work. Travel for administrative work is expected. The employee is subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes.
Moderate lifting up to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and body mobility to stoop, kneel, bend and reach.