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Assistant to Associate Dean

Employer
Metropolitan State University of Denver
Location
Colorado, United States
Salary
Salary Not Specified
Start date
Oct 2, 2023
Department
School of Education

Metropolitan State University of Denver is seeking an Assistant to the Associate Dean for the School of Education (SOE). This position manages the day-to-day functioning and supports the responsibilities of the office of the Associate Dean of SOE. The Assistant manages projects and events for the SOE to achieve the school’s diversity, equity and inclusion vision and mission. They also are the curator of SOE policies, manages and supports the use of technology business applications for improving productivity and inclusion in the SOE, collaborates closely with Human Resources, and supports effective internal communications to a diverse population. 

The School of Education at Metropolitan State University of Denver prepares people who will “Teach, Lead, and Transform.” MSU Denver’s School of Education develops excellent teachers and educational leaders who engage in reflective practice and scholarly activity, and who are ethical decision makers and agents of social change. We provide an intellectually rigorous, culturally relevant curriculum that fosters pedagogical expertise, cultivates critical thinking, and promotes imagination .

We create an equitable learning and working environment with individuals who consistently demonstrate commitment to equity and inclusion. We value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging where all community members feel valued to achieve personal and professional success. We acknowledge the present and historical systems of oppression and marginalization that permeate all levels of society and believe these structures of power and privilege need to be deeply understood by all members of our SOE community. We are committed to actively dismantling these systems and barriers within our SOE, and value lived experience that supports this work.

About MSU Denver: ​ https://www.msudenver.edu/about/

Latino/a/x Faculty and Staff Association: https://www.msudenver.edu/lfsa/

African American Affairs Council: https://www.msudenver.edu/aaac/

Asian Pacific Islander Desi American (APIDA) Faculty and Staff Affinity Group: https://www.msudenver.edu/apida/

Duties/Responsibilities

Administrative Support (50%)  

SOE Associate Dean and Director of Office of Clinical Experiences and Partnership (OCEP)

- Assists with calendar management when needed for the Associate Dean.

- Assists with data management for over 600 filed placements each semester for OCEP.

- Supports data entry (e.g., Workday) for OCEP.

- Manages ad hoc SOE projects as assigned by Associate Dean :    
  • Develop s project plans

  • Mana ges deadlines

  • Identifies implications with forward thinking and problem solving   

  • Identifies resources

  • Thinks through possible budgetary needs

  • Communicates with appropriate parties

SOE Processes and Internal Communication 
  • Manages SOE calendar

  • Oversees SOE Policy Organization: c ollects, organizes, edits, formats, and manages all SOE policy materials

  • Manages SOE organizational chart

  • Implements design and content updates to the School of Education Faculty and Staff SharePoint site in consultation with SOE’s communications lead

  • Maintains current SOE committee and task force memberships

  • Takes and manages minutes for SOE Dean’s Cabinet meetings

  • Approves SOE email distribution listserv messages



Event Planner for School of Education (25%)

- Leads event planning and organize s special meetings for the School of Education:
  • Coordinates date and time setting

  • Manages virtual meeting spaces when applicable

  • Schedules venue and secures contract s

  • Orders catering and secures catering contract s

  • Manages invitations and RSVPs in collaboration with SOE’s communication lead

  • Coordinates with outside guests and VIPs

  • Identifies total estimated budgets, submits budget requests, and spends within an approved budget

  • Follows strict purchasing procedures

  • Manages onsite day of event logistics



​- Provide s support to OCEP event planner to include:  
  • Schedules venue and secures contract s

  • Communicates event details to stakeholders

  • Collaborates with AHEC and OCEP Coordinator for logistics

  • Orders catering and securing catering contract s

  • Provides on-site support during occasional evening events

HR Liaison for School of Education (25%)
  • Processes full-time and adjunct job requisitions in collaboration with HR and the identified SOE hiring manager

  • Serves as liaison between HR and SOE regarding up-to-date hiring processes and communications

  • Supports hiring processes and communications and provides guidance for SOE hiring managers

  • Creates and manages internal SOE specific HR guidelines

Job Knowledge, Skills, and Competencies
  • Strong verbal and written communication skills; the ability to communicate with a wide variety of constituents effectively and with a high degree of professionalism
  • Ability to summarize information and solve problems
  • Computer and technological proficiency with the ability to learn new systems, software, and tools
  • The ability to prioritize multiple competing priorities effectively
  • The ability to build positive relationships and demonstrate commitment to collegiality and mutual respect
  • The ability to accurately manage multiple tasks simultaneously and meet deadlines
  • Ability to maintain documentation and handle sensitive matters that require discretion and confidentiality
  • Ability to interpret and follow complex rules, regulations, policies, procedures, and guidelines
  • Ability to work independently and with little supervision
  • Strong work ethic, initiative, and accountability
Required Qualifications
  • Associate's degree or the equivalent combination of education and relevant work experience (two years of experience equals one year of higher education)
  • Two years of administrative assistant experience
  • Proficient in Microsoft Office Suite
  • Experience managing sensitive and/or confidential information
Preferred Qualifications
  • Experience working with diverse populations
  • Experience working in higher education
  • Experience with events
  • Experience with budget
  • Experience in facilitating, maintaining, and serving as a liaison in internal and external professional relationships
Work Hours/Type

This is a hybrid position designed to support flexibility with both in-office work, as well as some remote schedules subject to supervisor approval and department needs.

Salary for Announcement

The full salary range for this position is $41,200 – 61,800; the anticipated hiring range is $50,000 - $55,000. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, RTD pass, and more. For a brief overview of these options, please visit our Benefits section.

Instructions to Apply

Complete applications received by Friday, October 20, 2023 at 11:59 PM MST will receive full consideration, but applications will be accepted after this date until the position is filled. Please apply through MSU Denver Careers , and search for JR101572. Internal applicants must apply through their MSU Denver Workday profile by selecting the Career tab within the Menu and searching 'Find Jobs'.

For full consideration, please include the following documents:

1. Resume

2. Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

3. Names and contact information for three professional references (at least one reference provided must be a supervisor, either current or former).

Upload all materials into the resume submission field; multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission.

Official transcripts will be required of the candidate selected for hire.

Closing Date

Open Until Filled

Posting RepresentativeTanya Rogowsky

Posting Representative Emailtrogowsk@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu .

Diversity Statement

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.

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